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HLWW School District 2687 Board Minutes

HLWW ORGANIZATIONAL SCHOOL BOARD MINUTES

Tuesday, January 16, 2001

8:00 P.M.

HLWW High School Media Center

The January 16, 2001 Organizational School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 p.m. by Superintendent Riley Hoheisel. After the Pledge of Allegiance, roll call was taken with all members present: James Fowler, Randy Heuer, Kirk Jensen, Richard Lammers, Eugene Lorentz, James Raymond, Charles Weber, Leo Weber, Ken Zimmermann. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

Hoheisel opened the floor to nominations for School Board Chair. Lammers moved to nominate Lorentz; Heuer seconded. L. Weber moved to close nominations; Zimmermann seconded; all in favor. Lorentz was elected Board Chair upon unanimous voice vote of nine in favor and none opposed.

Lorentz opened the floor to nominations for Vice Chair. Raymond nominated Heuer; C. Weber seconded. Zimmerman moved to close nominations for Vice Chair; Lammers seconded; all in favor. Heuer was elected to Vice Chair upon unanimous voice vote of nine in favor and none opposed.

Lorentz opened the floor to nominations for Board Clerk. L. Weber nominated Lammers; Heuer seconded. L. Weber moved to close nominations; C. Weber seconded; all in favor. Lammers was elected Board Clerk upon unanimous voice vote of nine in favor and none opposed.

Lorentz opened the floor to nominations for Treasurer. Lammers nominated Fowler; L. Weber seconded. Lammers moved to close nominations; Heuer seconded; all in favor. Fowler was elected as treasurer upon unanimous voice vote of nine in favor and none opposed.

(Item 3) Lorentz opened the floor to consider Board Member salary schedule. Heuer stated that there has been no change to salary for several years and moved to approve the following:

Regular Board Meeting $60

Special Board Meeting $50

Mediation $65

Negotiations $60

Labor Management 12/hour**

C. Weber seconded; passed unanimously.

** Note: This item was previously set as "$8/hr. = 2 hr. mtg. X 10 = $160 max." No action was taken on this item at the January, 2001 Organizational Meeting. The Board should approve or amend it at the February, 2001 Regular School Board meeting.

(Item 4) Lorentz opened the floor to designate the school district official depository. Raymond moved to adopt a resolution designating Citizen,s State Bank of Waverly; Lammers seconded; passed with unanimous voice vote of nine in favor and none opposed.

(Item 5) Lorentz opened the floor to designate the official school district publication. Hoheisel stated that the Howard Lake-Waverly Herald has been the official publication, with the agreement that all school business would also be published in the Winsted-Lester Prairie Journal.

Heuer moved to make the Howard Lake-Waverly Herald the official publication, with the continued agreeement to also print in the Winsted-Lester Prairie Journal. Fowler seconded; passed unanimously.

(Item 6) Lammers moved to adopt a resolution to authorize the use of facsimile signatures on all district checks, to be provided for by the Superintendent; and to direct the current facsimile stamp be used until the new stamp may be obtained. C. Weber seconded; passed by unanimous voice vote of nine in favor, none opposed.

(Item 7) C. Weber moved to adopt a resolution authorizing the Superintendent to make short term investments of district funds and to perform the duties of clerk and treasurer to facilitate the business performance of the district. L. Weber seconded; passed by unanimous voice vote of nine in favor and none opposed.

(Item 8) Lammers moved to adopt a resolution to authorize agents of the Board to lease, purchase and contract for goods and services in order to streamline the business function of the district; Fowler seconded; passed by unanimous voice vote of nine in favor and none opposed.

(Item 9) Lammers moved to adopt a resolution authorizing the Superintendent to pay claims against the district prior to the next school board meeting, and requiring board approval at the next board meeting; L. Weber seconded; passed by unanimous voice vote of nine in favor and none opposed.

(Item 10) Lammers moved to adopt a resolution designating the law firm of Knutson, Flynn and Olsen as the school district legal counsel for 2001-02; Heuer seconded. Heuer asked if their rates continue to be in line with other firms. Lammers stated that they handle about 85% of the school districts in the state. Resolution passed on unanimous voice vote of nine in favor and none opposed.

(Item 11) Raymond moved to adopt a resolution authorizing designated School Board members, the Superintendent and the district bookkeeper to examine/withdraw/deposit items in the school's safety deposit box located at the Security State Bank of Howard Lake, Howard Lake, MN. Fowler seconded; passed by unanimous voice vote of nine in favor and none opposed.

(Item 12) Lorentz opened the floor to designate board members to committee assignments for 2001-02. Appointments follow:

MAWSECO ­ Charles Weber

Minnesota State High School League/Extra Curricular Eligibility ­ Kirk Jensen

TIES ­ Kirk Jensen

Employee Negotiations/Meet and Confer ­ Randy Heuer, Richard Lammers, Eugene Lorentz, Charles Weber

Community Education ­ James Fowler; James Raymond, Alternate

Chapter I ­ Charles Weber

Buildings and Grounds ­ James Fowler, James Raymond, Leo Weber, Ken Zimmermann

District Curriculum Advisory Committee (DCAC)/Staff Development/ MEEP ­ Kirk Jensen

Wright Technical Center/Ed District ­ Richard Lammers

Legislative Liaison/Schools for Equity in Education (SEE) ­ Eugene Lorentz; James Fowler, Alternate

Policy ­ Eugene Lorentz, Charles Weber

Labor Management ­ Leo Weber; Randy Heuer, Alternate

Excessive Leave/Student ­ Eugene Lorentz

Communications/Laker Pride ­ James Fowler, James Raymond, Ken Zimmerman

Insurance/Wellness ­ Eugene Lorentz

The Organizational meeting was immediately followed by the Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD 2687, beginning at 8:15 p.m.

Respectfully submitted,

Richard Lammers, Clerk

REGULAR SCHOOL BOARD

MEETING MINUTES

Tuesday, January 16, 2001

8:30 P.M.

HLWW High School Media Center

After the Organizational School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 on January 16, 2001, the School Board continued with the Regular Meeting at 8:30 p.m. Members present: James Fowler, Randy Heuer, Kirk Jensen, Richard Lammers, Eugene Lorentz, James Raymond, Charles Weber, Leo Weber, Ken Zimmerman. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

Chair Lorentz opened the floor to approve the Agenda of the January 16, 2001 Regular School Board Meeting. Hoheisel stated that item 11a should be added, which is a letter from the Lester Prairie School District that had been tabled at the December, 2000 meeting. Raymond moved to approve the agenda of the January 16, 2001 Regular School Board meeting with the addition; L. Weber seconded; passed unanimously.

Lammers stated that his name had been omitted from the roll call of both the December 5, 2000 and the December 18, 2000 meeting minutes, and that it should be added. Zimmerman moved to approve the minutes of the December 5, 2000 Special School Board meeting with the addition of Lammers to the roll; C. Weber seconded; passed unanimously.

Fowler stated a correction to paragraph 3 under Communications to: "agreed with Heuer over the apparent lack of direction at Lester Prairie and expressed reluctance to fund the study but disagreed with Heuer stating that we can't expect guaranteed positive results from a proposed study." Heuer made a correction in paragraph 2 under Communications of the word "public" to "state." Lammers moved to approve the minutes of the December 18, 2000 Regular School Board meeting with changes; C. Weber seconded; passed unanimously.

Zimmermann moved to approve the January bills; C. Weber seconded; passed unanimously.

Raymond moved to approve the January Treasurer's report; C. Weber seconded; passed unanimously.

Hoheisel reviewed the enrollment report with the Board.

Principal Julie Millerbernd reported:

· Winsted Elementary is working on achieving recognition as a Minnesota Elementary School Principals, Association (MESPA) School of Excellence. Standards to be evaluated for this award include areas of organization, leadership, curriculum and instruction, staff development, school climate, and assessment. Schools winning this recognition will be announced this fall.

· Elementary Music Teacher Dawn Kalvig won a grant for $1000 from the Central Minnesota Arts Board which will be used to fund an artist in residence, Doug Wood. She will also be seeking support from local organizations to help fund his visit.

· Conferences will be February 5.

· Speaker Korwin Kronenberg will be here February 5, 7:00 p.m., with a presentation "Love Them Just Because They Are."

Hoheisel commended Millerbernd and her staff for making the commitment and working toward achieving the School of Excellence.

Principal Dean Wessman reported:

· 6th Grade band and choir concerts were held 12/19.

· Geography Bee winners were Andy Salonek, First; Dustin Barney, Second; Alex Mages, Third.

· Music teacher Dawn Kalvig is serving on the Board of Directors for the Minnesota Elementary School Music Educators.

· Sixth grade student Brett Relander was recently seriously injured in a snowmobile accident. Humphrey students and staff have been touched and concerned about Brett's situation and are hoping for Brett's fast recovery and return to school.

·The holiday fundraiser was successful.

· The first Parent Advisory meeting was held January 11.

· Deep Portage for sixth graders will be 1/24 through 1/26.

· Curriculum meetings are taking place, with particular focus on ag, science and math departments.

· He continues to work with teachers on grad standards.

Principal Mike Day reported:

· Classes to help students prepare for Basic Skills tests have begun.

· Basic Skills testing will take place for 8th graders on 2/6, reading; 2/8, math; and for 10th graders (writing) 1/30.

· Student handbooks will need to be ordered soon for fall 2001 so any suggestions for changes should be given to him.

· In recognition of Martin Luther King Day (1/15), social studies classes held special programs for every class, including civil rights discussions.

· Scheduling for next year will begin soon.

· The High School Media Center will be open after school from 3:25 to 5:15 two days a week, starting later this month for use by students and community members. Usage will be evaluated for possible continuation.

· Total hours of students attending AEP are down 300 hours compared to this time last year, which is a big improvement. He attributed the improvement to student effort and positive atmosphere.

· Teacher workday will be 1/19.

· He plans to attend the state principal's meeting on 1/25-26.

· Parent-teacher conferences will be 2/5 in classrooms.

· Snowfest Week will be 2/11-17.

· Music Listening Contest will be 1/26 at Buffalo. Our team is Emma Fowler, Lindsey Kubash and Sarah Arlien, coached by Chris Starr.

Communications ­ Hoheisel reported that Wright County Collaborative grant money had been received previously to provide for home visitations of preschoolers, but visitations were not feasible in the hours available. Alternative proposals to use the remaining money include Story Time at Howard Lake Public Library, Books for Story Time, WOW Van, The Road to Reading and Writing (booklet), Howard Lake Community Expo.

Other communications included: a letter from the Department of Children, Families and Learning regarding their grant award of $11,000 to the school for the Agriculture Education Program Development; a letter from the Minnesota Elementary School Educators regarding Dawn Kalvig's continued membership in their Board of Directors and as its Composition Chair; a thank-you letter from Chris Starr to the Howard Lake Legion Post for sponsoring the concert choir's recent visit to the VA Center in Minneapolis.

There were no requests from the public.

Heuer moved to change Agenda Item 10 to Number 1; Fowler seconded; passed unanimously.

(Item 10) Hoheisel described the new state bus bid process, which will be completed on the Internet. Heuer moved to proceed with bids for a 2002 77-passenger, transit style bus; Raymond seconded; passed unanimously.

Hoheisel said that there is also a problem with the school's pickup, with an estimated repair cost of $3000. He said there is concern that a heavier truck is needed for some of the work we do in the District. Heuer asked if one pickup is enough for the district since it's in demand often for maintenance work and ag; Hoheisel said he thought one is adequate for now.

(Item 1) Laker Pride Coordinator Cindy Decker reported to the Board. Her first priority is meeting with new families who have moved into the district. She gives them information on the HLWW schools and the community, including School Age Care program, PreSchool, athletic event passes, etc.

She said she generally receives a positive response to her visits; people have said that their kids are adjusting quickly and that they're impressed with opportunities that are available in the small community. She also talks to families who have chosen to open enroll out of the district.

Issues reported by such families include location of day care, such as parents who work in the metro and want children to attend school near day care; and the desire for hockey and swimming. Other families have said that they've heard from neighbors upon moving into the district that other schools are "better" so they enroll their children there without visiting or inquiring of the local school.

Decker also said that last March she was involved with contacting upcoming Kindergarten students, resulting in excellent turnout at evening registration. She may also be part of PreSchool screening in the future, and is currently working on further development of the HLWW Web site.

(Item 2) Dean Wessman reported on new educational activities at Humphrey Elementary. Last year, he met with Humphrey teachers and asked their help in developing effective responses to three primary concerns: low achieving kids; high achieving kids; lack of collaboration between teachers. As a result, they developed: 1) an alternative education program comprised of classroom, gifted education and special education teachers with the goal of equipping students with skills and strategies to achieve life-long success; and 2) Opportunity Room, where students receive tutorial help in math, reading and written language. These new delivery systems address needs of both groups of kids and also provide for teacher collaboration. Results of these activities will continue to be monitored, but so far have been very positive.

(Item 3) Raymond reported on buildings and grounds, priorities are being considered but major decisions have not been reached yet. Hoheisel reported continuing problems with roof leaks, particularly in the Howard Lake building. He will continue to work with the roofing company. He also outlined the boiler problem of 2 weeks prior which caused the school to be very cold during the holiday basketball tournament. The problem has been identified and will be resolved soon.

Hoheisel asked the Board for verbal approval to update the technology lab for more Internet access and to install voice mail in the Howard Lake building. These expenditures would come from capital outlay which is currently close to balanced. Zimmerman moved to upgrade the lab and install voice mail; Lammers seconded. Fowler asked if the cost of boiler repair, which is approximately $8000, was included in the motion; Zimmermann said it was included. Passed unanimously.

(Item 4) Lorentz reported on the facilities site committee, saying that proposals including costs of utilities, access, etc. from Winsted and Howard Lake will be reviewed with city representatives on 1/22. Hoheisel has contacted Excel (NSP) for a cost estimate on moving the power lines on the Franke property. They are also working with the architect for cost estimates on site preparation. Lorentz said that once the committee has all the information, it will return to the board for determination of next steps. Heuer said the school board will need to determine the best site as a group rather than in committee. He asked the committee to be able to show the benefits and costs of the areas short term as well as long term. C. Weber said they need to include the proposed ag program in the mix, too, as it will become an important part of the picture. Lorentz said the board will review all the information and then reach agreement upon how the information will be presented to the communities; special board meetings are possible. He said that this may be the most important decision the board will make for the next 50 years. L. Weber stated that he still wished a "middle ground" location could have been found; Heuer said that, while he agreed that the middle ground probably would have been best, the board needs to agree that that option is closed and to move on.

(Item 5) Hoheisel updated the Board on the ag program and grants. He said that meetings are taking place and they are beginning to translate the vision into needs, curriculum, space, etc. The next step is to prepare for a meeting with the legislature. He has met with local legislators, and Tony Kielkucki is drafting a bill now to bring to the House. Hoheisel asked board approval for some substitute ag teacher time, starting 2nd semester, to allow Mr. Weninger more time to work on the proposed ag program and farm visits. He said it would probably be no more than about $2000 for 2nd semester. Heuer stated he is strongly in favor of this so Weninger can devote the time needed to the new program. Day expressed support of giving Weninger time for research, etc. Fowler stated the need to ensure that substitute teacher time continues to meet student needs. Hoheisel will prepare details of the substitute program including an expense cap. Zimmermann moved to approve the substitute time; C. Weber seconded; passed unanimously.

(Item 6) Lammers moved to approve the requested lane change for Kate Fasching from BA to BA+15; Heuer seconded; passed unanimously.

(Item 7) Lammers moved to post the seniority list; Raymond seconded; passed unanimously.

(Item 8) Zimmermann moved to adopt the Resolution Directing the Administration to Make Recommendations for Reduction in Programs; Lammers seconded; passed unanimously by voice vote of all in favor and none opposed.

(Item 9) L. Weber moved to approve the Resolution for Reallocation of General Education Resource; Fowler seconded; passed by unanimous voice vote of all in favor and none opposed.

(Item 11) Hoheisel recommended Pam Hinde as part time Cleaner/Sweeper. Pam currently works as part time food service and, with the addition of cleaner/sweeper, will have a total of 6.25 hours/day (with additional hours on game nights). He recommended that benefits be paid according to the Support Staff manual. Lammers moved to approve the employment recommendation for Pam Hinde, Cleaner/Sweeper; Heuer seconded; passed unanimously.

(Item 11a) Lorentz opened the floor to take action on the letter from the Lester Prairie School District, which had been received and tabled last month. Fowler read an article from the Glencoe paper regarding the Glencoe-Silver Lake District's response to the letter. After discussion, Raymond moved to send a response saying we approved their request to do a study but deny any financial support. Lammers seconded. Heuer moved to amend the motion to say that the HLWW district send a letter to Lester Prairie indicating our continued interest in consolidation and cooperation with them, but that we would not support their request of the state for a study nor financially support one, unless it is for cooperation between HLWW and Lester Prairie. After further discussion, he withdrew the amendment but strongly encouraged the other members to vote against Raymond,s motion. A hand vote resulted in 5 in favor and 4 against. Those in favor were Jensen, Lammers, Raymond, Lorentz, Zimmermann.

(Item 12) Lorentz read the following recognition:

The Board recognizes Dawn Kalvig, Elementary Music Teacher, for winning an arts grant from the Central Minnesota Arts Board. This Board serves Benton, Sherburne, Stearns and Wright counties and awards grants to schools to advance artistic development, improve delivery of the arts to Central Minnesota, to explore new ways of providing participatory artistic activities, and to contribute to the artistic community. This grant, for $1000, will be used for a residency program in Howard Lake Elementary with author Douglas Wood. Congratulations, Dawn.

Raymond moved to approve the recognition as read; C. Weber seconded; passed unanimously.

Hoheisel reported:

a) Next Regular School Board Meeting ­ Tuesday, February 20, 2001, 8:00 p.m., Humphrey Elementary Gymnasium.

b) Extension of Media Center hours, as reported by Mike Day, is being funded by Tech Prep money that Mike Day obtained.

c) Employee Recognition Dinner; Lorentz will head the event.

d) MSBA Negotiations Seminar St. Cloud, January 26, 2001.

e) Due to the boiler problem already discussed, the gym was very cold during the Boys Holiday Basketball Tournament.

f) Hoheisel, Lorentz, L. Weber and Zimmermann attended the MSBA Leadership conference this month.

g) We received a grant for 3 years for 3 districts (DC, Rockford, HLWW) totalling $1,500,000 through the Cooperative, with $549,000 for the first year. The purpose of the grant is to provide activities for kids after school, focused on ages kindergarten through 6th grade. Programs currently in place that are funded by the Collaborative include Very Important Kids and a homework club. This grant will also provide for two social workers to be shared by the 3 districts; we may also look at expanding School Age Care, anger management classes, and other initiatives.

With no other business, Fowler moved to adjourn the meeting; Heuer seconded; passed unanimously and adjourned at 10:40 p.m.

Respectfully submitted,

Richard Lammers, Clerk


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