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HLWW School District 2687 Board Minutes

ORGANIZATIONAL SCHOOL BOARD MEETING MINUTES

Tuesday, January 22, 2002 8:00pm.

HLWW HIGH SCHOOL MEDIA CENTER

The January 22, 2002 Organizational School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:02 p.m. by Superintendent Riley Hoheisel. After the Pledge of Allegiance, roll was taken with members present: James Fowler, Eugene Lorentz, James Raymond, Charles Weber, Ken Zimmerman, Charlie Borrell. John Lideen arrived at 8:04; none were absent. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Dean Wessman and Julie Millerbernd; and Board Secretary Marilyn Greeley.

Hoheisel opened the floor to nominations for School Board Chair. Zimmerman moved to nominate Lorentz; Lorentz moved to nominate Raymond; Zimmerman seconded. Zimmerman moved to close nominations; Lorentz seconded; all in favor. Raymond was elected Board Chair upon unanimous voice vote of seven in favor and none opposed. Hoheisel thanked Lorentz for his past years of service.

Raymond opened the floor to nominations for Vice Chair. Fowler nominated Lorentz; Zimmerman seconded. Borrell nominated Zimmerman; Lideen seconded. Fowler moved to close nominations for Vice Chair; Zimmerman seconded; all in favor. Lorentz was elected to Vice Chair upon unanimous voice vote of seven in favor and none opposed.

Raymond opened the floor to nominations for Board Clerk. Borrell nominated Zimmerman; Lideen seconded. Weber nominated Fowler; Lorentz seconded. Weber moved to close nominations; Zimmerman seconded; all in favor. Fowler was elected Board Clerk upon unanimous voice vote of seven in favor and none opposed.

Raymond opened the floor to nominations for Treasurer. Fowler nominated Weber; Zimmerman seconded. Borrell moved to close nominations; Zimmerman seconded; all in favor. Weber was elected as treasurer upon unanimous voice vote of seven in favor and none opposed.

(Item 3) Raymond opened the floor to consider Board Member salary schedule.

Weber stated that there has was change to salary last year and moved to approve the same for this year:

Regular Board Meeting $60

Special Board Meeting $50

Mediation $65

Negotiations $60

Labor Management $8/hr. = 2 hr. mtg. X 10 = $160 max

Zimmerman seconded; passed unanimously.

(Item 4) Raymond opened the floor to designate the school district official depository. Fowler moved to adopt a resolution designating Citizen's State Bank of Waverly; Zimmerman seconded; passed with unanimous voice vote of seven in favor and none opposed.

(Item 5) Raymond opened the floor to designate the official school district publication. Hoheisel stated that the Howard Lake-Waverly Herald has been the official publication, with the agreement that all school business would also be published in the Winsted-Lester Prairie Journal. Weber moved to make the Howard Lake-Waverly Herald the official publication, with the continued agreement to also print in the Winsted-Lester Prairie Journal. Fowler seconded; passed unanimously.

(Item 6) Lorentz moved to adopt a resolution to authorize the use of facsimile signatures on all district checks, to be provided for by the Superintendent; and to direct the current facsimile stamp be used until the new stamp may be obtained. Fowler seconded; passed by unanimous voice vote of seven in favor, none opposed.

(Item 7) Lorentz moved to adopt a resolution authorizing the Superintendent to make short term investments of district funds and to perform the duties of clerk and treasurer to facilitate the business performance of the district. Fowler seconded; passed by unanimous voice vote of seven in favor and none opposed.

(Item 8) Lorentz moved to adopt a resolution to authorize agents of the Board to lease, purchase and contract for goods and services in order to streamline the business function of the district; Fowler seconded; passed by unanimous voice vote of seven in favor and none opposed.

(Item 9) Zimmerman moved to adopt a resolution authorizing the Superintendent to pay claims against the district prior to the next school board meeting, and requiring board approval at the next board meeting; Fowler seconded; passed by unanimous voice vote of seven in favor and none opposed.

(Item 10) Zimmerman moved to adopt a resolution designating the law firm of Knutson, Flynn and Deans as the school district legal counsel for 2002; Weber seconded. Borrell asked if their rates are in line with other firms. Hoheisel stated that they handle many of the school districts in the state. Resolution passed on unanimous voice vote of seven in favor and none opposed.

(Item 11) Fowler moved to adopt a resolution authorizing designated School Board members, the Superintendent and the district bookkeeper to examine/withdraw/deposit items in the school's safety deposit box located at the Security State Bank of Howard Lake, Howard Lake, MN. Zimmerman seconded; passed by unanimous voice vote of seven in favor and none opposed.

(Item 12) Raymond asked if he could talk to the two new board members before designating committee assignments for the 2002-year. All agreed. Raymond said he had not had a chance to discuss which assignments the new members were interested in. Raymond said he would send out the committee assignments and bill reader listing in the mid-meeting update. Raymond explained what a bill reader's responsibility is. They overview all checks, ask any questions if necessary. The bill reader is to review bills during the business office hours.

The Organizational meeting was immediately followed by the Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD 2687, beginning at 8:26 p.m.

Respectfully submitted,

James Fowler, Clerk


REGULAR SCHOOL BOARD MEETING MINUTES

Tuesday, January 22, 2002 8:00 P.M.

HLWW HIGH SCHOOL MEDIA CENTER

After the Organization School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 on January 22, 2002, the School Board continued with the Regular Meeting at 8:26 p.m. Members present: James Fowler, Eugene Lorentz, James Raymond, Charles Weber, Ken Zimmerman, Charlie Borrell, and John Lideen. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Marilyn Greeley.

Chair Raymond opened the floor to approve the Agenda of the January 22, 2002 Regular School Board Meeting. Hoheisel stated that item 10A, 10B, and 10C should be added. Weber moved to approve the agenda of the January 22, 2002 Regular School Board meeting with the addition; Lorentz seconded; passed unanimously.

Lorentz moved to approve the minutes of the December 17, 2001 Regular School Board meeting; Fowler seconded; passed unanimously.

Lorentz moved to approve the January bills; Zimmerman seconded; passed unanimously.

Lorentz moved to approve the January Treasurer's report; Fowler seconded; passed unanimously.

Hoheisel reviewed January enrollment. Raymond stated that we were down in the 7-12th grades. Hoheisel stated there would be 3-5 incoming students.

Principal Julie Millerbernd reported:

· Millerbernd reviewed her procedure for reporting to the board. She hands out a newsletter, and then briefly describes what is in the newsletter.

· Millerbernd talked about the Self-Assessment Process in place for the students of Howard Lake and Winsted Elementary.

· She also talked about the MESPA-Minnesota Elementary School Principals Association.

· Minnesota Comprehensive Assessments, MCA, will be administered to all third graders in March. The reading test will be on Tuesday and Wednesday, March 5 and 6. The math test will be Tuesday and Wednesday, March 12 and 13. The scores have improved every year.

· She explained that there is a parent handbook corner that is used to remind parents of issues that may come up, and where they can locate them in the parent handbook.

· There are always dates to remember. This is to help parents see at a glance what is coming up in the schools.

· Millerbernd was proud to announce that they will be hosting an Artist Residency Program from January 25-31, 2002. This program was made possible by a grant from Central MN Arts Board, donations, monies from Target-Take Charge of Education, and Box Tops for Education. Jack Pearson, a MN folk musician/composer and author/storyteller will be at Howard Lake Elementary January 25-29 and Winsted Elementary January 30-31.

· The Library in Winsted donated $293.65 to Winsted Elementary.

· Crown College will be sending student teachers for 5 weeks.

· The last page in her newsletter is called Sound Off. She hopes to receive feed back from the parents; comments, compliments, complaints and ideas.

Borrell commented on the excellent reading program. He questioned if the Apple computer software could be used on IBM computers. Millerbernd said it would be much easier if we were networked; however we are not. Borrell also said that Corwin Kronenberg was an excellent speaker and that if anyone had a chance to attend the upcoming workshop, February 11, 2002, they should, it is well worth it.

Principal Dean Wessman reported:

· The January Geography Bee for 4th-6th grades winner was Stephen Diedrich, from the 4th grade.

· January 23-25 the 6th graders will be at Deep Portage. He thanked the 6th grade teachers, Mr. Gagnon, Mr. McCarty, and Mrs. Weseloh, for all their hard work. Planning for this trip starts in May of the previous year. He also thanked all the chaperones for their participation.

· Curriculum needs are as follows: Health (K-6) Harcourt Brace $22,000; Agriculture (7-12) $10,000; Science (K-6) $25,000; Science (7-12) $30,000; Mathematics (9-12) $13,500; FACS (7-12) $12,000; Existing Needs $10,000.

· Wessman also reported on Graduation Standards. To pass a class, students must complete performance assessments and other class requirements. The 10th grade will be taking a Writing Test on January 29, 2002. The 8th grade will be taking the Basic Standard Reading Test on February 5, 2002, and the Basic Standard Math Test on February 7, 2002.

· Staff Development on January 22, was computer training at HES. February 13, Early Release ADHD Strategies with Susan Brokaw. The summer, 2002, would be Writing & Science/Agriculture presenter to help with improving scores in writing.

Lorentz commented on the President requiring more testing. Wessman responded that it could be up to 3-5 tests per year. Lorentz asked if the state would allow us to design what tests to take? Zimmerman asked if an extra day would be needed to teach for the tests. Wessman said we need more time for development.

Principal Mike Day reported:

· Day thanked Dura Supreme for their donation. He thanked Mr. Genty from the Winsted American Legion for donating a video on interviews of WWII and Vietnam veterans. He also thanked the Lions, and the Legion for their help in the schools.

· The end of the second quarter was January 18, 2002. Conferences will be held, in the individual rooms per the request of the parents, on January 28th from 4:00 p.m. until 8:00 p.m. Mid-quarter conferences will be the third quarter.

· There will be a mock crash in April. Denny Bobrowske, police, medical, and a helicopter will be by Yager Field. This is only for the 10-12 grades.

This could be very emotional for the students with the upcoming of prom; we will have counselors on site.

· State convention will be on February 6, the 10th grade will tour the Wright Tech Center.

· February 11-15 is Snow Fest, Coronation will be 7:00pm in the auditorium on February 11th.

· Day also reported that the Wrestling team won, 42 to 27, against Mound Westonka.

Raymond asked about how the Dura Supreme donation was distributed. Day responded that it was split between several different activities. Raymond asks that the donation be brought before the school board in the future to be recognized.

Communications:

· MSBA recognized Leo Weber for his 20th year of service as a School Board Member, at a luncheon on Thursday January 17. However Leo became ill and was not able to attend. Zimmerman, who attended in Weber's place, was at the luncheon to accept.

· Dawn Kalvig was also recognized from the MN Elementary Music Educators association for serving as Co-Composition Chair for the Board of Directors of MEME K-8.

There were no requests from the public.

(Item 1) Hoheisel updated the board on buildings and grounds projects. Hoheisel said when committee assignments were in place; he would be calling for meetings of the committees; Building & Grounds, Laker Pride, and Budget. There will be a new display area in the corner nook by the high school offices. Mr. Schauer will be constructing and installing this display. Hoheisel also stated that the pneumatic controls would be completed the next couple months, but only in the Howard Lake location. Jerome Decker did a nice job on the replacement of the gym pads, said Hoheisel. The Waverly building bleacher rails have been upgraded. Winsted cooler room upgrade is in the planning process, and we have quotes for the upgrade. Both full and part-time cleaner sweeper employees are doing very well. Borrell asked about the security of the Waverly building, stating that there is no security camera for the office to monitor who is coming or going. Hoheisel said that the doors are locked after recess, and that the only doors open to the public is the main entrance. He said he would bring this to the attention of the Buildings and Grounds committee.

(Item 2) Hoheisel reported on Ag Partnership and Planning Grants. The last meeting with Colette Thorson went very well. We are still waiting to hear from Dr. Cardwell regarding the Ag Grant.

(Item 3) Weber proposed the Teacher contract, with a 3.5% on the salary schedule the first year, which includes moving the cost of .414% of the LTD insurance into the salary schedule, the total package for the first year is 5.15%. The insurance increase for the first year is $513. The second year total package will be 3.84% with a 3.03 increase on the salary schedule. The second year insurance increase will be $200. There were also some changes to the annuity match benefit. Weber said we have a good working relationship with the teachers. Lorentz stated that Buffalo is going to arbitration, and thanked the negotiation committee for all their hard work. Hoheisel thanked the committee members as well, especially Weber for all his hard work. Weber also reported that the district is in the State average for teachers. Fowler seconded; passed unanimously.

Hoheisel talked about the resolution for Structurally Balanced School District Budgets. Hoheisel said that basically at the same time of ratifying a contract the district needs to let the public know the effect it would have on the budget.

Lorentz introduced the resolution for the teachers; Zimmerman seconded; passed unanimously. Borrell introduced the resolution for the paraprofessionals; Fowler seconded; passed unanimously.

(Item 4) Lorentz moved to approve the resolution directing the administration to make recommendations for reduction in programs; Fowler seconded; passed unanimously.

(Item 5) Lorentz moved to approve Resolution for Allocation of General Education Revenue; Zimmerman seconded; passed unanimously.

(Item 6) Hoheisel said only a few updates were made to the Support Staff Manual, and that he would place it on the February agenda for formal approval.

(Item 7) Hoheisel reported on the bus specifications for a 77-passenger bus. Hoheisel recommended calling for bids. Only a few changes from last year in the specs. Lorentz moved to approve the Bus Specifications and Call for Bids; Zimmerman seconded; passed unanimously.

Lideen asked what the bus trade in value would be, Hoheisel said not much for trade in, approx. $1500. Hoheisel said we have tried to sell the used bus outright, but not much luck.

(Item 8) Weber moved to approve Posting of Seniority List; Zimmerman seconded; passed unanimously.

(Item 9) Weber moved to accept letter of resignation from custodial cleaner/sweeper, Duwayne Latzig; Fowler seconded; passed unanimously.

(Item 10) Raymond read the following Employment Recommendations:

Teresa Quernemoen: Special Ed. Management Paraprofessional

3.5 hrs/day

B22-Step 0

Teresa replaces Kathleen Diedrick's paraprofessional time as Kathleen was hired at the last meeting as a teacher at Winsted.

Donald Thiemann: Cleaner/Sweeper

8hrs./day

A12-Step 0

Mary Ronayne: Cleaner/Sweeper

3hrs./day

A11-Step 1

Borrell moved to approve the employment recommendations as read; Lideen seconded; passed unanimously.

(Item 10A) Weber moved to approve the Principals desire to negotiate; Lorentz seconded; passed unanimously.

(Item 10B) Borrell moved to approve the employment of Sheila Asleson as the winter Gymnastics coach; Lideen seconded; passed unanimously. Borrell commented that he hoped this would put HLWW back into competition.

(Item 10C) Borrell asked the Board to officially approve his motion to sub teach. Zimmerman moved to approve motion; Lideen seconded; passed unanimously.

(Item 11) Raymond read the following recognitions:

RECOGNIZE Dawn Kalvig as Music Educator of the Year. Ms. Kalvig has been an elementary music teacher at HLWW for 15 years. She lives in the district, and has taught at all three district sites. As the primary grades music specialist at HLWW, Kalvig said she loves to awaken young students to the joy of music.

RECOGNIZE: Jerry Fitzpatrick of Waverly for donating glassware for the Chemistry Department at HLWW High School. Mr. Fitzpatrick works at General Mills as a chemist.

RECOGNIZE: Dan Kleve of Howard Lake for providing the use of the Lake Bowl for three mornings so that the 6th grade students could learn to bowl and earn money for Deep Portage.

RECOGNIZE: Ikuyo Shin, Irine Hayes, Mir & Gulali Nassiri, Diane Sonstegard, Harriet Confeld, Dawn Zitzloff, Shawna Pepper Zitzloff, Michael Hoberg, Rhonda Houston, Judy Mumford Torres, and Sandy Williams for giving of their time to provide instruction for students at Humphrey Elementary School on Holiday Traditions Around the World.

Lorentz moved to approve recognitions; Zimmerman seconded; passed unanimously.

(Item 12) Superintendent Hoheisel Reported:

· Next Regular School Board Meeting - Tuesday, February 19, 2002, 8:00 p.m., Humphrey Elementary Gymnasium.

· The Employee Recognition dinner will be mid to the end of April. With 5 year intervals being recognized.

· We officially accepted Sheila Asleson as the Gymnastics coach.

· Pay Equity Compliance Report is due the end of January 2002. A consultant will prepare the Pay Equity report.

· Hoheisel and Zimmerman attended the MSBA Legislative Conference, January 17-18, 2002. Hoheisel commented on workshop being very good.

· Welcome New School Board Members:Charlie Borrell, & John Lideen

· The Board had the following discussion on the Superintendent search. Lorentz said the last time we hired a Superintendent; the Negotiation Committee was the interview team. We also interviewed the candidates on site. Zimmerman commented that if we use all the Board members, it would have to be published as a meeting. Borrell suggested that all Board members have some say in whom was to be interviewed for the position. Hoheisel suggested that the committee members talk about what process they want to follow. Lorentz said they also did home visits of all the potential candidates. Lorentz said to look and see what MSBA recommends to ask. Lideen said to ask other districts what they do. Lideen motioned that the Negotiation Committee be appointed to head the Superintendent search; Borrell seconded; passed unanimously.

(Item13) Committee Reports: Weber said there was a MAWSECO meeting tonight, but we could not attend.

(Item 14) Other Business: Borrell asked about the open enrollment. Borrell said there is pull toward the cities. Hoheisel suggested bringing up the concerns at the Laker Pride Committee meeting.

Weber moved to adjourn the meeting; Lorentz seconded; adjourned at 10:14 p.m.

Respectfully submitted,

James Fowler, Clerk


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