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HLWW School District 2687 Board Minutes

Tuesday, February 19, 2002 8:00 P.M.

HUMPHREY ELEMENTARY

MUSIC ROOM

The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:02 p.m. on February 19, 2002. After the Pledge of allegiance, roll was taken with members present: Eugene Lorentz, James Raymond, Charles Weber, Ken Zimmerman, Charlie Borrell; absent: James Fowler; arriving at 8:07 pm was John Lideen. Also present were Superintendent Riley Hoheisel, Principals Julie Millerbernd and Dean Wessman, and Board Secretary Marilyn Greeley.

Chair Raymond opened the floor to approve the Agenda of the February 19, 2002 Regular School Board Meeting. Hoheisel stated that item 10A; a letter of resignation should be added. Weber moved to approve the agenda of the February 19, 2002 Regular School Board meeting with the addition; Lorentz seconded; passed unanimously.

Zimmerman moved to approve the minutes of the January 22, 2002 Organizational School Board meeting; Weber seconded; passed unanimously.

Lorentz moved to approve the minutes of the January 22, 2002 Regular School Board meeting; Zimmerman seconded; passed unanimously.

Weber moved to approve the February bills; Zimmerman seconded; passed unanimously.

Zimmerman moved to approve the January Treasurer's report; Lorentz seconded; passed unanimously.

Hoheisel reviewed February enrollment. Hoheisel stated that we were down in the 7-12th grades, but there was an increase in the elementary grades.

Principal Julie Millerbernd reported:

* Millerbernd talked about the MMEA Banquet held on February 15, to honor D. Kalvig as music educator of the year.

* She also said that February is I LOVE TO READ MONTH, and she wanted to thank all the 3rd grade teachers and students for participating.

* Friday, February 22 is designated as Storybook Character Day at Howard Lake and Winsted Elementary.

* Millerbernd notified staff regarding the security and visitors badges in her newsletter in the Principal's Corner.

* February 12 was the 100th day of school, and was celebrated with activities in math, reading, writing, and spelling.

* Millerbernd also reminded us that the Minnesota Comprehensive Assessments, MCA, would be administered to all third graders in March. The reading test will be on Tuesday and Wednesday, March 5 and 6. The math test will be Tuesday and Wednesday, March 12 and 13. The scores have improved every year.

* She also said the 2002-2003 Kindergarten Registration will be March 7th in Howard Lake and March 11th in Winsted.

* Millerbernd announced that she was receiving comments from the Sound Off page from the newsletter. Lideen asked if she would bring some of the comments to the next Board Meeting.

* February is Dental Health month and Dr. Thoennes visited the Kindergarten and 1st graders, and gave them all new toothbrushes.

* Thursday the Kindergarten will read to the nursing home residents.

* Millerbernd recognizes the following: Howard Lake Lions, Waverly Lions, and Winsted Legion for their donations for the Artist in Residency Program and Jack Pearson, Musician.

Principal Dean Wessman reported:

* January 23-25 the 6th graders went to Deep Portage. See the February Outreach for articles and pictures.

* Wessman also attended a workshop on "Dealing with Difficult Staff Members."

* January 29-30 was 10th grade BST/MCA Writing Tests. He thanked the monitors, B. Borner, D.Metcalf, P. Fobbe, K. Jones, and B. Barth.

* Wessman thanked Jeff Kyllonen for HES computer training.

* February 4th was K-6 Parent/Teacher Conferences. Only parents with kids not meeting their goals were scheduled for a conference. Millerbernd also commented that several parents want to come for conferences, but they just don't have the time. Millerbernd and Wessman suggested more conference days.

* February 5-8 was 8th grade BST in math and reading, also tested were 9-12th graders who have not passed. He thanked the monitors, a. Mucha, K.Klingelhofer, M. Eide, P. Klima, J. Swenson, K.Jones, and B. Barth.

* The 5th grade went to the Science Museum on February 11.

* Wessman attended the MEEP meeting on Feb. 11, and commented on how much he appreciates this team.

* February 13, was an early release day, with presenters for ADHD for K-6th grade, and Teacher Rights and Responsibilities for 7-12th grades.

* February 14 was a school-wide Valentine Party sponsored by Student Council and Mary Pettit along with Pettit Painting.

* Wessman also referenced the MMEA banquet honoring D. Kalvig.

* Wessman recognized the following: Mary Pettit, Pettit Painting, Howard Lake Lions, Waverly Lions, Citizens State Bank of Waverly, and Marvin and Debbie Marketon. Lideen asked about the Citizens State Bank donation. Wessman replied that we teach kids how to deposit money and see how it grows if you leave it in the bank. Borrell asked when will we know the results of the 8th grade testing? Wessman replied in early April. Wessman also indicated that with all the testing required now, it's very time consuming keeping track of the different tests and getting them mailed out on time to be recorded.

Hoheisel reported in Principal Mike Day's absence:

* Hoheisel reported that parent teacher conferences will be Monday, February 25, 2002 from 4-8 pm.

* Boys Basketball game will also be February 25, due to the Wrestling tournaments. The boy's basketball team has won 42 consecutive games, with only two games remaining.

* The honors breakfast was a great success. We had an extraordinary turn out.

* Senior High concert will be February 21, 2002.

* The Play won in its first round. Mr. Metcalf was very pleased of the performance. Judging was different this year than past years.

Communications:

* Volunteers are needed for February's "I Love to read" month. Please contact Pam Henry-Neaton if you are interested.

* MSBA orientations, Phase I and Phase II, in early April.

There were no requests from the public.

(Item 1) Hoheisel updated the board on buildings and grounds projects. The new display cabinet in the corner nook by the high school offices is complete. Hoheisel also stated that the Industrial Arts modules have been purchased. Waverly building is near completion with its projects. The last week in March is a target date for the painting of the Winsted Elementary Gym. Raymond said we are using a kitchen cooler/closet and turning it into a classroom. We really need to address our facilities situation; we are running out of room. Lideen said we need portable rooms for the high school. Zimmerman replied portables are dangerous, and we need room at all the buildings. Borrell said we need to get going on these issues.

Hoheisel said that Cindy Decker is resigning, as the Laker Pride Coordinator, and we need to get an ad in the paper for a replacement. Lideen reported that the meeting last week went well. Lideen also said we should get a new colored brochure for the district. Hoheisel said that D. Lichy found a portable microphone unit, that would not be very expensive, to be used for better sound at the board meetings. Lideen also said that the Laker Pride Coordinator would be working with students, staff, parents, volunteers and etc. Computer networking is very expensive, but is still needed, said Lideen. Lideen also said we need to market our schools, to bring in potential new students. Last year we only spent $5,000, we need about $10,000 more to become competitive with the surrounding districts, said Lideen. Borrell asked if we could separate the new Starr Reports from the older ones? We also have a live person that answers the phone when people call from the outside, said Borrell; this is a great feature that most places, public or private, don't have anymore. Hoheisel stated that the committee would meet with the Principals in the next few weeks. The web site should be up and running within the next month, said Hoheisel. Hoheisel also said the Business Ed. Dept. would like to partner with the district on the web site. Hoheisel also stated that the former Laker Pride committee made a lot of progress, and the future has many new and exciting ideas.

(Item 2) Hoheisel reported on Ag Partnership and Planning Grants. Colette Thorson and Johnny Kvasnicka are working on a grant that is due the end of the March.

The Eisenhower Grant was not successful, however we may be able to infuse it into the planning grant. Hoheisel said he talked with Pat Plonski from the U of MN today, and will have a conference call with specialists of the Ag Vision tomorrow. The University is very interested in our vision, said Hoheisel. Zimmerman asked why this type of information was not publicized in the local newspaper? Hoheisel said he would address it in the next Focus on Ed. Article.

(Item 3) Hoheisel reported that the budget committee has been reviewing budget projections. No reductions were recommended this evening. Hoheisel said he is reviewing Elementary sections along with student and staff ratios and what options the district may have. Hoheisel said he would have a recommendation for the March School Board meeting. Borrell said the District is in very good shape thanks to Mr. Hoheisel and the School Board. Many of the other surrounding districts are not.

(Item 4) Raymond read the 2001-2002 Goals. Hoheisel stated that the Lester Prairie meeting should be questioned. He also said the Lester Prairie board will have a retreat and will talk about a co-op venture at that time. In his opinion, Lester Prairie was not serious. Zimmerman went to the State Convention, and talked with the Abendroth Architect firm. Borrell said that people are going to support what the Board members are thinking, and motioned for a special committee to evaluate the goals. Zimmerman seconded; passed unanimously. Lideen asked if we could set a date. Hoheisel said we need to give at least a three-day notice for a Special Board Meeting. Lideen said can we set it far enough in the future so we can meet with the principals of each building to see what their needs are, and for any of the board members who want to look at the buildings. The Special School Board Meeting was set for Thursday, February 28, 2002, at 8:00pm in the HLWW Media Center.

(Item 5) Lorentz moved to accept the Support Staff Manual; Weber seconded; passed unanimously.

(Item 6) Lorentz moved to approve the Seniority List; Zimmerman seconded; passed unanimously.

(Item 7) Weber moved to approve the Spring Coaching Staff; Lideen seconded; passed unanimously.

(Item 8) Hoheisel reviewed the IAQ (Indoor Air Quality) Plan with the administration and committee members and said the Board needed to approve it by May to receive Health and Safety funding. Zimmerman moved to approve the IAQ Plan; Weber seconded; passed unanimously.

(Item 9) Hoheisel stated that an interesting situation has occurred with the Bus Bids. Last year the State Bid Process was different and that we still have some questions. The State Bid was less than the Bids we had in writing, and suggested that the Board table the Bus Bids until the March Meeting. Borrell asked if we go with the State bid, can we specify what type of bus we want. Hoheisel said yes, with either the State or vendor bids you can specify what type of bus you want. He also included that the district has had problems with the Thomas bus. Borrell moved to table the Bus Bids; Weber seconded; passed unanimously.

(Item 10) Lorentz moved to approve the Notice of the Paraprofessionals desire to negotiate; Zimmerman seconded; passed unanimously.

(Item 10A) Lorentz moved to approve the resignation of Part Time Cleaner/Sweeper Mary Ronayne; Zimmerman seconded; passed unanimously. Hoheisel stated that we have several applications to choose from to fill the position.

(Item 11) Raymond read the following recognitions: The Board recognizes the Winsted Library Board for their donation of $293.65, from a successful Silent Auction in December, to be used to help the Accelerated Reading Program at Winsted Elementary.

The Board recognizes Triple A Winners Billie Painschab and Brad Wynnemer. Students are selected for this award based on achievement in academics, athletics and arts. Congratulations Billie and Brad.

The Board recognizes Tasha Nelson who is skiing in the Winter Olympics. Tasha is the only daughter of Dr. Dale and Sharon Nelson; they also have two sons. Dr. Nelson has been working for Gerry's Vision Shoppe, of Winsted for many years. Tasha will be skiing in the DownHill Slalom, on February 20, 2002.

Weber moved to approve recognitions; Borrell seconded; passed unanimously.

(Item 12) Superintendent Hoheisel Reported:

* Next Regular School Board Meeting - Monday, March 11, 2002, 8:00 p.m., Winsted Elementary Gymnasium.

* Meeting with Lester Prairie?

* Hoheisel said he is working on setting a meeting with Maxima regarding Fixed Assets.

* The Employee Recognition Dinner will be held on Thursday, May 2, 2002 at the Waverly KC Hall.

* ITV-Tag Grant-Work is continuing on this project.

* Raymond reported on WTC Budget, and the withdrawal of Rockford Schools Rockford had only four to five students participating in the program. The committee recommended contacting an attorney on what the procedure would be for withdrawal. Borrell asked if Rockford is saying that they can not afford to send students? Lideen asked if there would be an additional cost to our district? Hoheisel replied yes, but we have enough in our reserve to be ok for the next year. However in a year or two from now the interest in the career technology could change. Borrell suggested maybe we could open enroll some of Rockford students, who still want to be in the program, to our district.

* The Board had the following discussion on the Superintendent search. Lorentz asked if everyone had a chance to review the questions for the new Superintendent. He also asked if they had additional questions for the list, to let him know by March 4, 2002. Borrell asked when they were going to meet. Lorentz asked what type of candidate are we looking for? Someone with a strong financial background, and what type of experience? Lideen said the questions were good, but we need to decide what we are looking for, maybe someone with a marketing background, and we may not need all the questions. Borrell asked when can we expect copies of the applications. Lorentz said to stop at the district office to get the copies, so we don't have to mail them. Hoheisel reminded the Board to finalize the questions, set a timeline, and parameters, for the next committee meeting. Zimmerman concluded that how many hours will this person be willing to work. We won't be able to get anyone like Riley.

* MSBA Day at Capitol will be February 25. Hoheisel said he will not be able to attend, and if anyone else would like to attend to please see him.

* The first Snow Make-Up Day will be Monday, April 1, 2002, due to the cancellation of school in November. Hoheisel also stated that a Green Thumb candidate will be coming in for an interview to possibly work up to 20 hours per week. This person is of senior citizen age, and the program pays their salary, the district is to provide a lunch, but has minimal district commitment. This person does whatever needs to be done, such as custodial, clerical, nursing-clerical, as long as they meet the age requirement and have the skills required.

* The administration has reviewed a crisis plan, in light of recent events, and what formal procedures we need to use. The Elementary buildings doors are locked, except for the main entrance doors. The Howard Lake building was not built for security, but we are going to try the same concept. We will use additional signage and lock doors, except for the main door. Visitors will be directed to sign in at the offices to receive a pass and then when they are done to sign back out. This is what other surrounding districts are doing as well. Buffalo has a main office entry with students and volunteers monitoring whom is coming and going. The Crisis Management Plan will be reviewed at next months meeting. Borrell suggested changing the sign at the main entrance to say this is the door to enter. He also said many people just walk through the doors and go to where they want, maybe a buzzer at the main entrance would help this situation. Hoheisel said we would be training staff to have all visitors' sign in at the office. We are in the ballpark with what we are doing, however nothing is foolproof, and we will be addressing this as an ongoing item on Buildings and Grounds committee, said Hoheisel.

(Item13) Committee Reports: Borrell said the MAWSECO meeting was the same night as the Board Meeting, and that there was no quorum. Borrell called to talk to Lona Jose at MAWSECO and they had a good visit on what was talked about at the meeting. Hoheisel said that Lona was an excellent person.

Lideen said he was not able to attend the SEE meeting.

(Item 14) Other Business: Weber moved to adjourn the meeting; Lorentz seconded; adjourned at 9:45 p.m.

Respectfully submitted,

James A. Fowler, Clerk


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