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HLWW School District 2687 Board Minutes

Monday, March 18, 2002 8:00 P.M.

Winsted Elementary

School Gymnasium

The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:02 p.m. on March 18, 2002. After the Pledge of allegiance, roll was taken with members present: Eugene Lorentz, James Raymond, Charles Weber, Ken Zimmerman, Charlie Borrell, James Fowler, and John Lideen. Also present were Superintendent Riley Hoheisel, Principal Julie Millerbernd, and Board Secretary Marilyn Greeley.

Chair Raymond opened the floor to approve the Agenda of the March 18, 2002 Regular School Board Meeting. Hoheisel stated that item 10A be added; a notification of desire to negotiate from Local 284-Bus and Custodian. Fowler moved to approve the agenda of the March 18, 2002 Regular School Board meeting with the addition; Zimmerman seconded; passed unanimously.

Lorentz moved to approve the minutes of the February 19, 2002 Regular School Board meeting; Zimmerman seconded; passed unanimously.

Fowler moved to approve the minutes of the February 28, 2002 Special School Board meeting, with a correction, Weber seconded; passed unanimously.

Zimmerman moved to approve the March bills; Borrell seconded; passed unanimously.

Lorentz moved to approve the March Treasurer's report; Fowler seconded; passed unanimously.

Hoheisel reviewed March enrollment. Hoheisel stated that was a decrease in elementary, and a slight drop in the high school.

Principal Julie Millerbernd reported:

* March 7th was Kindergarten registration in Howard Lake. We have 28 registered students in HL. We will be contacting 21 more families. March 11th was Kindergarten registration in Winsted. Winsted has 23 registered with 11 more to be contacted. Winsted and Howard Lake will have A.M. and P.M. Kindergarten.

* March 21st is the end of third quarter.

* Millerbernd reported that we will be having two student teachers from Crown College. Mrs. Ready will have one in her class, and Mrs. Winge and Mrs. Neumann will share the other person.

* Lisa & Steve Ebert will help out in the computer labs. Steve is a Network Specialist for Sherpings.

Communications:

* Hoheisel reported a slight change in the Laker Pride Coordinator job description.

Requests from the public: Randy Heuer asked if the comments in the paper were a fair and accurate representation of Bob Buresh's visit from the CFL. Hoheisel responded, yes, Fowler also said yes it was very accurate. Heuer also asked if there was any printed information, or was it all oral. Hoheisel said it was all oral. Heuer said he had a question for Borrell, he commented that Borrell had two different views on the Superintendent search process, so which one was his actual view. Borrell responded that he supports the views of the School Board, and if a larger issue should arrive, that the members would bring this to the attention of the entire School Board. Heuer said he has been involved in many high level searches for the University, and cautioned the School Board on confidentiality.

(Item 1) Hoheisel updated the board on buildings and grounds projects. Hoheisel reported that Buildings and Grounds committee has had several meetings to discuss setting priorities, and looking at capital outlay projects. The custodians will work on putting a second coat of paint on Winsted Elementary Gym. They are also working on the base work on cabinetry in the HL building. The heating system upgrade at HL should be finalized this week. Halberg Engineering will be working on the final punch list in the near future. Hoheisel said the gym in HL had a slight leak, but was only a snowdrift on the roof top unit, and has been taken care of. We have hired two three-hour cleaner sweepers, said Hoheisel. Zimmerman commented that the heating system on the grade school would be addressed in capital outlay. Lideen commented that the old locker room would be addressed in capital outlay.

Zimmerman apologized for missing the Laker Pride committee meeting; he was looking at all the Superintendent candidates and lost track of the time. Lideen said we have a good job description for the Laker Pride Coordinator, and we have some applications for a replacement. The job will be approx. five hours per week, and could possibly increase to 10-15 hours per week for next year's budget. Zimmerman motioned to hire Vivian Mahlstedt as the new Laker Pride Coordinator; Fowler seconded; passed unanimously.

Hoheisel said Mr. Lichy found a portable microphone system that would project better sound to the camera for about $300, and asked the Board to approve purchasing the system out of miscellaneous capital outlay. Zimerman motioned to purchase immediately; Weber seconded; passed unanimously.

Lideen said he talked with Mr. Day about the Starr Reports on the wall, to have the new ones separated from the old ones.

Lideen also said we need to update our colored brochure. The cost would be between $2,300 and $2,600 for 8,000 copies and could come out of next year's budget. Hoheisel said some of the money could come out of Parent Inolvement Funds for the brochure, and would be addressed at a future meeting. The district web site is up and running. The web site still needs some work, we are working with Mr. Smith, Business Education Teacher, for a class next year to work with updating the web site. Hoheisel commented that the web site is ongoing work to maintain and between the Laker Pride Coordinator and the Business Dept. we can do it at no additional charge.

(Item 2) Hoheisel reported on the Ag Planning Grant. He said that he has seen a rough draft of the Grant, and that it should be completed by the end of March.

(Item 3) Hoheisel reported that the District has no debt service. We will, however, end the year with an increase in Food Service fund balance, said Hoheisel. Hoheisel reviewed the 2002-2003 Capital Outlay Budget. Hoheisel also commented on several upgrade projects for the 2002-2003 year. Hoheisel asked for Board approval to convert the cooler room at Winsted Elementary; Lorentz made the motion; Zimmerman seconded; passed unanimously.

(Item 4) Raymond talked about the next step for the District in relating to facility needs. Buresh suggested that the District talk to an architect, said Raymond. Raymond said we would talk to the current firm of ARY, Bob Abendroth who is with a new firm and two more. Lorentz asked if the bids were still good. Hoheisel said he wasn't sure, and would contact them. Zimmerman said maybe we should set a date for a referendum. Lideen asked what we can and can't do with ARY. Are they willing to come into the community to discuss what we want, maybe a different structure, and what have they done with other Bond Issues. Raymond said we have done all of those things. Lideen suggested working with the town councils. Raymond responded that the architect does work with the community. Weber suggested seeing if Bob Abendroth is still available. Fowler also said out of respect for Abendroth, we should see if he is still available. Borrell said we might want a Construction Manager. Raymond asked if the Buildings and Grounds committee wanted to meet with Hoheisel and architects, they responded, yes. Fowler motioned to have Bldgs. & Grounds committee meet with architects; Weber seconded; passed; Borrell was opposed. Borrell wanted to have someone come out like the CFL did.

(Item 5) Hoheisel said we need two readings of the Crisis Management Policy before we can officially approve it. It is almost word for word from the State guide, said Hoheisel. Lideen commented that there was nothing on individual threats from outside the building; Hoheisel said he would check into that.

(Item 6) Hoheisel reported that the 2002-2003 calendar was a clone of 2001-2002. I will ask for approval at the next meeting, said Hoheisel.

(Item 7) Hoheisel reported on the Bus Bid for 2002-2003. Hoheisel said Boeson and Greeley had gone through detailed information for bids. Boeson asked several questions which eliminated some dollars from the original bid. Hoheisel said he recommended the Bluebird, in light of the dust problem with Thomas; Zimmerman motioned to accept the State Bluebird Bus Bid; Weber seconded; passed unanimously.

(Item 8) Fowler motioned to accept letters of resignation; Lideen seconded; passed unanimously. Borrell said a special thank you to Cindy Decker for her work as Laker Pride Coordinator.

(Item 9) Raymond read the employment recommendations of Viktor Kazimirow and Jeff Merges for two, three-hour cleaner/sweeper positions. Lorentz motioned to accept the recommendations; Lideen seconded; passed unanimously. Hoheisel also commented that Viktor Kazimirow was from the Ukraine. He and his wife live in the district with their three children.

(Item 10) Fowler motioned to adopt the Resolution for Federal Programs; Weber seconded; passed unanimously.

(Item 10A) Fowler motioned to accept the Custodian/Bus Driver desire to negotiate; Lorentz seconded; passed unanimously.

(Item 11) Raymond read the following recognitions:

The Board recognizes HLWW State Wrestlers Jordan Hirsch, Eric Stifter, Joey Graczyk who received 2nd place at 189 pounds; and Pat Salonek who received 3rd place at 119 pounds; and the HLWW Wrestling team and coaches Jeff Granrud and George Montgomery. We congratulate you on your outstanding year, and thank you for representing your school so well.

The Board recognizes the HLWW Knowledge Bowl Advisor, Rita Grimm, team and HLWW staff who helped host the Knowledge Bowl at HLWW on February 19. About 55 students from seven schools participated in this successful event. We will be participating in sections Thursday March 14, 2002.

The Board recognizes the HLWW Boys Basketball Team and Coaching staff on winning Sectionals. They will be going on to Regionals on Friday March 15, 2002. Congratulations to the team, coaches Merrill Skinner and Chad Gagnon.

The Board recognizes Dale Decker and the many HLWW staff who helped organize and host the various play-off games and meets at HLWW in the past weeks. Players, coaches, and fans had enjoyable experiences here because of your efforts.

Lorentz moved to approve recognitions; Fowler seconded; passed unanimously.

(Item 12) Superintendent Hoheisel Reported:

* Next Regular School Board Meeting - Monday, April 15, 2002, 8:00 p.m.,

HLWW High School Media Center.

* Hoheisel said that the Web Site is up and running.

* The Employee Recognition Dinner will be held on Thursday, May 2, 2002 at

the Waverly KC Hall.

* Hoheisel reported that the Green Thumb person who was to come and

interview, unexpectedly had to be hospitalized, and he was hopeful that they would be calling to reschedule soon.

* Raymond suggested that we defer discussion on the Superintendent search until the end of the meeting.

* Hoheisel asked for two of the Negotiation Committee members to serve on the Peer Review Committee. Fowler and Weber volunteered.

* Hoheisel also reported that we would be receiving several donated computers from the Stillwater correctional facility.

* Raymond asked Board Members if they wanted to stay and go over all the applications now, or call a Special Meeting. The consensus was to stay and go over the applications.

(Item13) Committee Reports: Fowler reported on Community Ed meeting. He said the winter and spring programs had few cancellations. Fowler further said that we have 97 preschoolers enrolled, and the Unicorn Theatre will go forward.

(Item 14) Other Business:

* The Board had the following discussion on the Superintendent search. Lorentz asked to see whom all the members have chosen to interview. Fowler suggested that each member put out their top five candidates. Borrell hoped to see a consensus among the members. Weber suggested using a rating system from one to ten. Borrell suggested narrowing the choices down a little. A Special Board Meeting was approved for March 21, 2002 at 7:00pm in HLWW High School Media Center to Finalize the Selection of Candidates to be interviewed for Superintendent of Schools. The Board gave consensus on sending letters to all the candidates for Superintendent. Some agenda items for the Special Meeting will be as follows: How many do we want to interview, what date to interview, and questions for interviews. Lideen asked which members would ask the questions. Hoheisel responded that in the Principal interviews, the Superintendent MC'd, and watched to make sure that we stayed on track for time. Hoheisel suggested having only one spokesperson to keep the same tone for all the candidates. Weber suggested having a few candidates in case while discussing salary they would not want the job. Lideen asked if the Board wanted the Principals' feedback. Weber stated that no employee should choose his or her own boss. Hoheisel said we might want to contact the Principals for their opinion. Weber suggested that all Board Members go through chapter one and two of the NSBA handbook.

Lorentz moved to adjourn the meeting; Zimmerman seconded; adjourned at 10:06 p.m.

Respectfully submitted,

James A. Fowler, Clerk


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