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HLWW School District 2687 Board Minutes

SPECIAL MEETING

Monday October 6, 2003-7:30 P.M.

HLWW HIGH SCHOOL MEDIA CENTER

The Special School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:30 p.m. on October 6, 2003. After the Pledge of Allegiance, roll was taken with members present: James Fowler, Ken Zimmerman, Jim Raymond, Al Doering, John Lideen, Charlie Borrell, and Charles Weber. Also present were Superintendent George Ladd, architect Lee Meyer from KKE, Todd Christopherson from Amcon and Relater Ben Merriman; and Board Secretary Marilyn Greeley.

Chair Raymond opened the floor to consider approving the agenda of the October 6, 2003 Special School Board meeting. Lideen motioned to change agenda item 2 to read discuss land purchases; Zimmerman seconded; discussion followed. Raymond called for a vote; Raymond, Fowler, Weber against changing item 2; Lideen, Borrell, Zimmerman, and Doering for changing item 2; motion passes by 4-3 majority.

Doering also indicated a change to item 4 of the agenda. Doering requested a discussion on the format of the public meetings; Borrell seconded; a 1-6 vote was taken; passed by majority vote.

(Item 1) Weber motioned to approve Resolution appointing Election Judges for the November 4th Election; Fowler seconded; passed unanimously. Roll call vote: Lideen, Zimmerman, Weber, Fowler, Doering, Borrell, and Raymond all voted in favor of.

Requests from the public:

Bob Williams invited the School Board to a Soccer game on Saturday at noon. Williams also expressed concern about the upcoming referendum, and suggested the Board postpone the vote until next year.

(Item 2) Raymond discussed what criteria were used to select the land sites. Lee Meyer from KKE reviewed the land search criteria of the ten possible land sites. Zimmerman and Lideen indicated they would like to see more specific information of each of the ten land sites. The newspaper also indicated they would like to see the information because it is a part of public information that the newspaper has the right to obtain. Lideen asked KKE what were the site costs. Meyer responded that they all have a numerical value. Lideen asked how we can tell the public why some sites were ignored. Doering commented that Meyer from KKE was just giving us the information that we requested, and maybe we didn't request enough information. Meyer went through the pros and cons of each of the ten sites.

(Item4) Superintendent Report

Doering asked about the format for the open house meetings. Doering asked if we could add additional time at the meetings for a question and answer period. A suggestion was for the first 1 1/2 hours having an open forum, and the last 1/2 hour have a question and answer period. Fowler suggested having a moderator who would be neutral for the question and answer period. Ladd suggested having questions on index cards and then going through them at the time slotted. Lideen suggested extending the times of the meetings. Raymond suggested adding 1/2 hour, from 9-9:30pm, at the end of each meeting with a moderator.

Weber motioned and Doering seconded to change the meeting from 7-9 pm. open forum, and then from 9-9:30pm questions and answers with a moderator.

Lee Meyer from KKE continued with an itemized listing of each of the sites, and how they were graded. Each board member was given the opportunity to express their comments on each site. Raymond asked, "If there are no more questions, which sites do you want to look at?" Borrell said lets look at the top three. Zimmerman wanted to look at all of them. Doering said we don't need to look at the ones that are swamp land.

The Board decided that H and F were swamp land; A was outside the criteria; C had poor access, and J was last minute.

Raymond asked if there were any more questions, we will recess the meeting tonight and the Board will report at 10:30am tomorrow to drive by each of the top five locations, B, D, E, G, and I, to look at them. Doering said he was not able to meet at that time, but he would drive by them on his own. Raymond recessed the meeting at 9:16pm., and will reconvene the meeting on Thursday at 7:30pm.

The Special School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was reconvened on Thursday October 9, 2003 at 7:31 pm. Raymond continued the meeting referring to the land purchases, and that the criteria the Board used was given out in the June 2003 Board Packet. The paper indicated that they never received this information. Borrell clarified that is was not our intent to exclude this information, if you did not receive it, it was by accident.

Lee Meyer from KKE reported a small error on the first page the Douglas and Gutzke names should be switched around. Meyer continued with more information on the five sites that were visited.

Lideen commented the Frank site has electrical lines running right through it. Meyer responded that he should have lowered the score on that one.

Doering asked about the front page, and why the change in numbers. Meyer responded that it was due to the sites central location to the district, sewer and water, site purchase, and road development.

Raymond asked if there were any other questions. Raymond asked Lee Meyer if he was going to make a recommendation. Meyer responded that that E was a better site, but did it make sense? Raymond said he would like to go around to each member and ask what they wanted. Each board member gave there opinions of the five sites that were looked at.

Raymond asked for a motion to accept a land site. Weber motioned to accept the Bakeberg site; Doering seconded; discussion followed. Raymond said the buildings and grounds committee will look into to the land swap issue if this is the site they want to pursue. Doering asked how long of a contract would the district sign and would we have to do a land search again, or can we have an option on the land for the future. Raymond said we would have to work that out through the purchase agreement. Borrell indicated that he was not in favor of a new high school now, but would be interested in the future. Weber suggested having the option in the purchase agreement for 24-34 months. Raymond said we could put that into the offer. Borrell agreed with Weber. Doering suggested 24-30 months. Fowler said negotiate for as long a term as you can. Raymond said the buildings and grounds committee will to find out about this option. Lideen asked for clarification on the motion; Raymond said we are saying to the public this is the land we are going to pursue. Borrell asked if we could make a motion for a second choice. Meyer said that other districts have had a second choice. Raymond said the buildings and grounds committee will talk with a lawyer and bring a purchase agreement back to the board. Zimmerman said it was a great site for a high school, but was concerned about Winsted open enrolling there students out of the district. Raymond asked if there were any other comments. Raymond said there was a motion and a second; all those in favor; passed unanimously.

Fowler motioned for the Sherman/Remer sites to be a second choice and the Douglas site as a third choice; Zimmerman seconded; passed unanimously.

(Item 3) Raymond asked if the board wanted to address possible additional land decision (elementary) now or wait until a more appropriate time. The consensus of the board was to wait until after the election.

(Item 4) Superintendent Report Ladd reviewed the dates for the referendum meetings; October 16, 20, 23, 7-9pm, with a moderator leading a question and answer period from 9-9:30 pm. Ladd stated the referendum meeting dates are October 16 in the Howard Lake cafeteria; October 20th in the Winsted Elementary gym; and October 23rd in the Humphrey Elementary gym in Waverly.

Lideen motioned to adjourn; Weber seconded; adjourn 8:13pm.

Respectfully submitted,

Allen Doering, Clerk


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