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HLWW School District 2687 Board Minutes

ORGANIZATIONAL SCHOOL BOARD MEETING

TUESDAY, January 20, 2004,8:00 P.M.

HLWW HIGH SCHOOL

MEDIA CENTER

I. School Board Oath of Office

Superintendent George Ladd read the Oath of Office as the board members followed along. All members accepted.

II. Reorganization of the Board of Education2003-2004

The January 20, 2004 Organizational School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 p.m. by Superintendent George Ladd. After the Pledge of Allegiance, roll was taken with members present: Lideen, Schaible, Weber, Custer, Doering, and Borrell. Also present were Superintendent George Ladd, Principals Mike Day, Dean Wessman and Julie Millerbernd; and Board Secretary Marilyn Greeley.

Election of Board Officers:

Proceed with election of School Board Chairperson for 2004. Superintendent will act as temporary chairperson to conduct this procedure.

1. Chairperson:

Motion by Doering, seconded by Borrell to nominate Lideen as chairperson, Motion carried.

Newly elected chairperson Lideen continued the meeting from this point on.

2. Vice Chairperson:

Motion by Custer, seconded by Doering to nominate Borrell as vice chairperson, Motion carried.

3. Clerk:

Motion by Weber, seconded by Borrell to nominate Doering as clerk, Motion carried.

4. Treasurer:

Motion by Borrell, seconded by Doering to nominate Weber as treasurer, Motion carried.

Set Board & Committee Per Diems: ‘02-‘03 ‘03-‘04

Regular Meetings $60 $60

Work session Meetings $15 per hr./max 4hrs.

Special/Committee 50 50

Bureau of Mediation 65 65

Negotiations 60 60

Labor Management $12/hr. = 2hr. mtg. X 10 = $240 max.

Motion made by Weber, seconded by Doering to approve the committee per diem, the same as last year; Motion carried/failed.

Designations:

Official Newspaper

Motion made by Weber, seconded by Borrell to approve the official newspaper, Motion carried. Doering expressed a desire to have the newspaper give more coverage to our school.

(The Official Newspaper has been the Howard Lake Herald, with notice in the Winsted Journal)

Official Depositories with collateral

• Marquette Bank Minneapolis

• American National Bank & Trust Co.-St. Paul

• TCF Banking & Savings

• US Bank

• Dain Bosworth Inc.

• Community Bank Winsted

• Citizens State Bank of Waverly

• Security State Bank of Howard Lake

• Minnesota Liquid Asset Fund

• Wells Fargo

Motion made by Doering, seconded by Schaible to approve the official depositories, Motion carried. (Checking account will be at Security Bank at Howard Lake under normal rotation for one more year.)

Approve Legal Counsel:

Knutson, Flynn, Hetland, & Deans

Motion made by Borrell, seconded by Schaible to approve the legal counsel, Motion carried.

Approve authorizing the Superintendent of Schools to use facsimile signatures for checks and to the current plate until new signatures are determined.

Motion made by Weber, seconded by Schaible to approve the authorization of the Superintendent of Schools to use facsimile signatures for checks, Motion carried.

Approve authorizing the Superintendent of Schools to make short term investments of school district funds and to perform the duties of clerk and treasurer.

Motion made by Doering, seconded by Custer to approve the Superintendent to make short term investments, Motion carried.

Approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories

Motion made by Weber, seconded by Doering to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories, Motion carried.

Approve allowing payment of claims that cannot be deferred to the next meeting without loss of discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms.

Motion made by Weber, seconded by Borrell to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms, Motion carried.

Approve Organization Memberships:

• Minnesota School Board Association

• Minnesota State High School League

Motion made by Borrell, seconded by Custer to approve organizational memberships to MSBA and MSHSL, Motion carried.

J. Set Board calendar for 1-04 to 12-04 Doering motioned to combined with Item B board committee per diems, Schaible seconded, motion carries. Borrell motioned the Regular Board meetings be the third Monday and a working session on the first Monday of each month; Doering amend the motion to include the Regular Board Meeting times be at 7:00 p.m.; Weber seconded; motion carried. Weber also noted the work sessions be at the Howard Lake media center.

Approve Appointed Committees

• MSHSL

School Board Rep. - John Lideen

School Rep. - Superintendent Ladd

Boys Sports- Dale Decker

Girls Sports- Dale Decker

Music- Chris Starr

Motion made by Borrell, seconded by Schaible to approve appointed committees, Motion carried.

Other Committee assignments as follows:

Discuss after the board meeting, then approval at the next meeting.

Borrell motioned to close; Doering seconded.

Published in the Herald Journal March 8, 2004.

REGULAR SCHOOL BOARDMEETING MINUTES

Tuesday, January 20, 2004 8:00 P.M.

HLWW HIGH SCHOOLMEDIA CENTER

After the Organization School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 on January 20, 2004, the School Board continued with the Regular Meeting.

Chair Lideen opened the floor to approve the Agenda of the January 20, 2004 Regular School Board Meeting. Weber motioned to approve the agenda of the January 20, 2004 Regular School Board meeting; Schaible seconded; passed unanimously.

Borrell moved to approve the minutes of the December 15, 2003 Regular School Board meeting; Doering seconded; passed unanimously.

Doering moved to approve the minutes of the December 30, 2003 Special School Board meeting; Lideen asked for a correction under public comments that Mucha asked where are the meetings; Borrell seconded; passed unanimously.

Weber moved to approve the January bills; Borrell seconded; passed unanimously.

Ladd indicated that we are spending down our reserves. Weber moved to approve the January Treasurer’s report; Doering seconded; passed unanimously.

Representative Urdahl gave a brief presentation to the school board. Urdahl complemented Howard Lake on their musicals and the board dedication.

Ladd said the FOSS System will be presented at the next meeting.

Principal Day reported:

Superstars program with Mr. Fobbe and Mr. Weninger will be Saturday Jan 31st, at 5pm.

Snow Fest week is February 9-13 with coronation at 7pm in auditorium on the 9th.

The end of 1st semester was Friday

Principal Wessman reported:

Deep Portage trip was Wednesday, Thursday, and Friday. This is the 7th or 8th time we have been up there. Wessman thanked all the staff and chaperones that went with and helped

During Christmas vacation I went to Taiwan, and met with a 3rd and 4th grade teacher, some of our students are pen pals with students from there.

We had completed 7th grade math and reading MCA’s, which determines if we are a failing school or not.

February 3rd and 5th will be all 8th grade math & reading tests

Principal Millerbernd reported:

Millerbernd thanked the Winsted Library board for money donated toward our reading program $768

The end of the quarter is followed up by conferences

Millerbernd thanked music teacher Dawn Kalvig for school wide enrichment-dance residency, on Monday January 26, which is paid thru box tops for education and Target money.

Requests from the public:

Tom Hammer was here on behalf of DCAC. Lideen said he will open discussion up at that time.

1. Filling of Board Opening (Information/discussion/possible action)

Information from mid-mtg. letter

RECOMMENDATION: Discuss criteria for filling board opening.

Ladd reported that it will be a 2 year appointment with election in 2005 for a 2 year position. Borrell motion to follow a similar procedure as last time; Custer seconded. Weber suggested taking the next person in line from the election. Doering said we have many other options available.

Five voted in favor, one opposed (Weber), motion carries.

Lideen suggested setting a Special School Board Meeting Thursday February 5th for interviews at 6pm, and the cut off date for applications would be February 4th at 4pm Doering said they can verbally contact the Superintendent. Weber motioned and Doering seconded, to have a special school board meeting. Ladd said board members could resubmit questions to Marilyn or himself by Friday.

2. Seniority List: In the appendix, please find a copy of the proposed seniority list. (Enclosure/action)

RECOMMENDATION: Approve Posting of Seniority List.

Motioned by Weber, seconded by Schaible to approve the posting of the seniority list. Motion carried.

3. Approve Resolution Directing the Administration to make recommendations for reduction in programs and positions. (Enclosure, action-roll call vote)

This is done each year at the start of the budgeting process for the following year. This allows the administration some flexibility in planning for the next school year.

RECOMMENDATION: Approve Resolution Directing the Administration to make recommendations for reduction in programs and positions.

Motioned by Borrell, seconded by Weber to approve the resolution directing the administration to make recommendations for reduction in programs and positions. Voted in favor: Borrell, Doering, Custer, Weber, Schaible, and Lideen. None opposed. Motion carried.

4. DCAC/MEEP recommendation (information/enclosures/possible action)

RECOMMENDATION: Listen to recommendation from DCAC/MEEP/Administration and discuss options to address overcrowding for the 2005-2006 school year.

Ladd reported that Wessman was the admin leader from both of the committees, and explained the reconfiguration options. MEEP/DCAC liked 2A; admin likes 4 because of less cost. The board discussed each option.

No motion was made.

5. School Calendar 2004-2005 (Information/discussion/possible action)

This draft has been developed from various groups, such as EMHLWW and administration. The calendar also is in compliance with Wright Tech Center. We will bring the calendar back at the February meeting for final approval if the board is not ready for action on the proposed calendar at the January meeting.

RECOMMENDATION: Review the proposed 2004-2005 school calendar.

Motioned by Doering, seconded by Weber to approve the 2004-2005 school calendar. Motion carried, with Borrell opposed.

6. Child care Leave (Enclosure/action)

RECOMMENDATION: Approve leave of Renee Wesa, Special Education Teacher, for the reminder of the school starting May 7, 2004 as per request.

Motioned by Weber, seconded by Schaible to approve the leave of Renee Wesa. Motion carried.

7. Approve Lane Change for Brian Barth (Enclosure/action)

Because of an error Mr. Barth’s request was not brought to the board at the December meeting. Note his request was in time for the December meeting.

Note: Lane Changes are approved in September, December and March.

RECOMMENDATION: Approve Lane Change for Brian Barth from a BA30 to a BA45.

Motioned by Borrell, seconded by Custer to approve the lane change for Brian Barth. Motion carried.

8. Employment Recommendations (enclosure/action)

The administration would like to recommend Anne Uecker as a Special Ed Management Assistant for 3 hour and 15 minutes, subject to change as needs of the student may change; and Sandra Benoit as a Special Ed Management Assistant for 3 hours and 30 minutes, subject to change as needs of the student may change.

RECOMMENDATION: Approve Anne Uecker as a Special Ed Management Assistant for 3 hour and 15 minutes, subject to change as needs of the student may change; and Sandra Benoit as a Special Ed Management Assistant for 3 hours and 30 minutes, subject to change as needs of the student may change.

Motioned by Weber, seconded by Doering to approve Anne Uecker as a Special Ed Management Assistant for 3 hour and 15 minutes, subject to change as needs of the student may change; and Sandra Benoit as a Special Ed Management Assistant for 3 hours and 30 minutes, subject to change as needs of the student may change. Motion carried.

9. Resignation of Rita Grimm as the fall cheerleading coach effective in the fall of 2004, and Julie Millerbernd as Winsted & Howard Lake Elementary Principal. (Enclosure/action)

RECOMMENDATION: Approve resignation of Rita Grimm effective the fall of 2004 as the fall cheerleading coach, and Julie Millerbernd as Winsted & Howard Lake Elementary Principal.

Motioned by Weber, seconded by Doering to approve the resignation of Rita Grimm as fall cheerleading coach. Motioned by Weber, seconded by Custer to approve the resignation of Julie Millerbernd as Winsted & Howard Lake Elementary Principal. Motion carried. Doering thanked Millerbernd for her years at the district, and was followed by standing applause from all board members.

10. Policy Second Readings of 407 (Employee Right to Know) and 410 (Family and Medical Leave). Remember these mandatory policies are back a second time at board request to allow for our district’s individual additions (enclosure/ action)

RECOMMENDATION: Approve second readings of policies 407 (Employee Right to Know) and 410 (Family and Medical Leave).

Motioned by Borrell, seconded by Weber to approve the second readings of policies 407 & 410. Motion carried. Schaible asked how coaches that are not our employees receive information on our policies. Ladd replied that he would need to check with Mr. Decker.

11. First Reading of Policies (enclosures/action)

This will be the first reading of 413 (Harassment and Violence) and 417 (Chemical Use and Abuse). Remember these mandatory policies are back a second time at board request to allow for our district’s individual additions.

RECOMMENDATION: Have first reading of policies

12. The Board recognizes Dan Schaible and Lori Custer for completing the MSBA Phase I & Phase II of the Leadership Development Program. Congratulations Dan and Lori, we look forward to working with you in the future.

The Board recognizes the Music Department, students and staff, which helped make the holiday programs a great success. Thank you for your contributions to the district.

Motioned by Weber, seconded by Doering to approve the recognitions as read.

Motion carried. Wessman also reported that teacher Pam Halverson has been nominated as teacher of the year.

13. Superintendent Reports:

February 2, 2004 7:00 p.m. work session

February 5, 2004, 6:00 p.m. Special School Board Meeting to interview school board candidates

Next Regular School Board Meeting – Tuesday, February 17, 2004, 7:00 p.m., Humphrey Elementary Music Room

Community meeting dates –February 9th, Lideen asked for a motion to change the date due to SnoFest coronation; Doering made a motion to change it to Wednesday February 11th at 7:30pm.

Update MSBA Annual Leadership Conference-January 15-16, John, Dan and Supt. Ladd attended.

Meeting with MDE set for February 20, 1-3 p.m.

Principals Association has given the District notice of desire to negotiate

Item 14. Committee Reports

Lideen reported that he sent out e-mails regarding the minutes of the last special committee meeting, but was experiencing difficulties and would try again tomorrow.

Ladd suggested having the committee report at the beginning of the meeting or at the work session.

Borrell asked what we will be doing about an architect. Lideen said we need to look at other architects. Doering suggested that we don’t pay anything until the referendum passes. Borrell suggested talking about the selection of an architect at next meeting. Lideen said we will put that on the working meeting. Ladd asked if the principal’s need to be at the work sessions, Lideen said no they do not.

Item 15. Other Business: none

Item 16. Adjourn

Motioned by Weber, seconded by Doering to adjourn at 10:33 p.m.

Motion carried.

Respectfully submitted,

Allen Doering, Clerk


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