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HLWW School District 2687 Board Minutes

Monday, March 15, 2004

7:00 P.M.

Winsted Elementary School Gym

The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:00 p.m. on March 15, 2004. After the Pledge of Allegiance, roll was taken with members present: Al Doering, Charles Weber, John Lideen, Tom Hammer, Dan Schaible, and Charlie Borrell; absent: Lori Custer. Also present were Superintendent George Ladd, Principals Mike Day, Dean Wessman, Julie Millerbernd and Board Secretary Marilyn Greeley.

Chair Lideen opened the floor to consider approving the agenda of the March 15, 2004, Regular School Board meeting. Ladd reported there were a few changes to the agenda: under reports, Ms. Collins will not be able to give a presentation tonight; under communication there will be information on operating levy and the Principal opening; add item 11-Adult Training Center; and under Superintendent’s Reports item g-March 18 community meeting from 7-9 p.m. Weber motioned to approve the agenda as amended; Borrell seconded; passed unanimously.

Hammer motioned to approve the minutes of the February 17, 2004 Regular School Board meeting; Weber seconded; passed unanimously.

Borrell motioned to approve the minutes of the March 1, 2004 School Board work session; Schaible seconded; passed unanimously.

Weber motioned to approve the March bills; Schaible seconded; passed unanimously.

Ladd reported that the district is spending down its reserve. Ladd reported Transportation costs are more because of repair costs, insurance increase, and charging snowplowing to the budget. Borrell motioned to approve the March Treasurer’s report; Doering seconded; passed unanimously.

Principal Day reported:

• Ms. Collins sends her regrets, and would like to present her report at the next meeting

• Scheduling went very well last week, and we should have a master schedule in 2-3 weeks.

• MCA testing went well

• Day thanked all the winter sports coaches, athletes, and others who helped make this another great season.

• The end of 3rd quarter is Friday, March 19

• NHS will be going to Hawaii this year; they will leave on March 17, and return on March 26.

• FFA week was a huge success; the banquet will be Saturday April 3, at 7 p.m.

• Defibrillator training is this week, 5 staff will be trained.

• Homeward Bound Theatre will be here this week for a presentation on peer issues and they will also go into the classrooms for more extensive discussions.

• Prom will be having a Garage Sale to help fundraise money needed.

Principal Millerbernd reported:

• We had 97% attendance at conferences

• MCA testing will be completed this week

• March 2, was Dr. Seuss’ birthday, and we celebrated with having the “Silly Sister” give a presentation, and I had my face painted and my hair colored.

• Some elementary staff were trained on hemophilia, because we have a student with this condition

• Kindergarten registration for next year could be up to 42 students in Winsted, and 82 students in Howard Lake.

Principal Wessman reported:

Wessman said he would limit his reports to two areas; survey, and testing.

• There will be a survey being sent to all 6th, 9th, and 12th grade students/parents on March 31. Parents can choose not to fill out the survey. The State has specific criteria that we need to have in the letter being sent out. Doering expressed skepticism about the survey. Millerbernd commented that this information is used to assist the safe and drug free committee.

• Wessman expressed concern for the district and particularly testing coordination. Testing has become a “monster.” Much time is needed for ordering, administering, and compiling completed testing materials that the State is requiring. Wessman gave the board a recommendation for a testing coordinator.

Ladd reported that enrollment is up 42 students than last year at this time.

Board Committee reports:

Ladd reviewed operating levy needs; this was requested by the budget committee.

Hammer reported on Laker Pride. The next meeting will be March 29 or 30 to discuss a colored school brochure and to prioritize a list.

Hammer also reported on DCAC, MEEP, and the Community Ed advisory meeting will be March 22 at 7 p.m.

Weber reported there are no dates set for negotiations. Ladd commented that we have requests from the Para unit, Principals, and Confidential employees.

Ladd reviewed communications.

Doering motioned to accept and use the guidelines outlined by Supt. Ladd for the Elementary Principal position; Weber seconded; each board member gave their input. Doering, Lideen, Weber, Schaible, and Hammer voted in favor; Borrell voted against; motion carries.

Requests from the public:

Rhonda Schuler requested to change the words to the school song to include all activities. Schuler asked for permission to set up a contest with the students, with the Board having final approval if there are to be any changes. Weber motioned to give permission to have Schuler set up a contest to change the words to the school song; Schaible seconded; passed unanimously.

(Item 1) Lideen reported there will be a community meeting this Thursday March 18, 7-9 pm at the HLWW Media Center.

(Item 2) Schaible gave information on the Wright Tech Center, and the increase they are requesting. Borrell motioned to authorize Schaible to approve more money to the Wright Tech Center; Weber seconded; passed unanimously.

(Item 3) Ladd reported there was nothing new at this time regarding portable classrooms. Ladd reported that the district is at a stand-still until an architect can be hired to help us with this process. Ladd also commented that the State requires an architect to be involved. Ladd said he has two companies who have done extensive work with portables interested in helping the district; however Ladd would like the approval from the board to move forward. Weber suggested Supt. Ladd pick an architect for the portables; Schaible agreed; Borrell said it was a bad idea; Doering agreed and disagreed. Borrell said it would only take 2-3 weeks to get portables.

Schaible motioned to have Supt. Ladd hire an architect to give the district pricing on portables, and to select from the six who have submitted and take the lowest bid; Weber seconded; discussion continued. Doering suggested amending the motion to have the Buildings and Grounds Committee select the architect for the portables. Borrell expressed concern that we are rushing. Ladd stated that architect firms have said that we need to open bids by mid April in order to have portable classrooms by this fall. Hammer said Supt. Ladd and Buildings and Grounds should go with the lowest bid.

Those in favor: Doering, Hammer, Schaible, Weber; opposed: Borrell, and Lideen; absent: Custer

The board qualified this motion with saying that the Buildings and Grounds Committee will meet and determine which architects will be interviewed and also attend site visits.

(Item 4) Ladd reviewed a potential time line for architects. Weber suggested April 12 with a Special Board Meeting on April 16. Borrell said we should do something sooner, the architect we choose for our facilities should be dominant over the portables. Weber said the portables are more important now. Ladd asked when the board would like to do site visits. Lideen suggested that Buildings and Grounds Committee should meet before these dates. Borrell stated the Buildings and Grounds Committee wanted to select an architect by April 1st. Lideen said we are getting off track, and we may need to wait to discuss this further. Weber suggested staying with the time line for choosing an architect by April 1st. Thus there was a consensus that the Buildings and Grounds Committee will meet tomorrow March 16th at 8 p.m. to discuss architects and a time line.

(Item 5) Architect for next phase was discussed in item 4.

(Item 6) Ladd said this is a formality that needs to be an agenda item in regards to potential reductions. At this time no action is necessary, after the high school registration is finalized, there may be a need for a potential reduction at the April Meeting regarding staffing, with recommendations from administration and or MAWSECO.

(Item 7) Hammer motioned to approve the resignation of Sandy Rivers, as a 5.5 special ed para at the high school; Schaible seconded; passed unanimously.

(Item 8) Weber motioned to approve hiring Melissa Campbell for the part-time cleaner/sweeper position at Winsted Elementary for 2.5 hours per day. Ms. Campbell is replacing Bob Guenningsmann; Hammer seconded; passed unanimously.

(Item 9) Ladd reviewed lane changes for Jolene Davidson from a BA15 to a BA30, and Darrell Smith from a BA10 to a BA15. Doering expressed concern about lane changes because some kids are having problems with teachers. Day said the teachers do get prior approval. Hammer asked is we could table this until next month. Borrell said this is contractual and we just give a “rubber stamp.” Ladd said if there is a situation with a teacher it needs to be reported to the principal. Hammer motioned to approve lane changes for Jolene Davidson and Darrell Smith; Schaible seconded; passed unanimously.

(Item 10) Schaible motioned to approve the second readings of policies 413 (Harassment & Violence) and 417 (Chemical Use & Abuse); Doering seconded; passed unanimously.

(Item 11) Lideen asked the board if they would like to discuss the land purchase regarding the Adult Training Center. Borrell suggested waiting until we have an architect. Weber said we could have an appraisal done. Schaible said to wait. Borrell suggested tabling this for now.

(Item 12) Chair Lideen read the following recognitions:

The Board recognizes Dura Supreme for their generous donation of $2200. Thank you for your continued support of our school district, we greatly appreciate your donation.

The Board recognizes the Concert Choir, Girls Choir, Concert Band, Jazz Band, Ensembles and directors for excellent concerts this year. Congratulations for a job well done!

The Board recognizes Rhonda Schuler for the generous donation of three projectors which have a combined cost of approximately $1,000. Thank you very much for your generous donation to the district.

Schaible also recognized Patty Munson for all her musical contributions.

Weber motioned to approve the recognitions as read; Borrell seconded; passed unanimously.

(Item 13) Superintendent reports:

• Work session with Jan Rhode (MSBA) moved to April 17, 9 a.m.-noon

• Next School Board Work Session –Monday, April 5, 2004, 7:00 p.m., HLWW Media Center

• Negotiation dates:

• Next Regular School Board Meeting-Monday April 19, 2004, 7:00 p.m., Howard Lake Media Center

• Expos-Howard Lake March 20, and Winsted (Women’s Expo) April 3

• Items for April 5, work session

Anticipated borrowing presentation

Architect interviews

District goal presentations

Policy 1st readings

• March 18, Community Meeting 7-9 p.m.

(Item 14) Other business: none

(Item 15) Weber motioned to adjourn at 9:44 p.m.; Hammer seconded; passed unanimously.

Respectfully submitted,

Allen Doering, Clerk


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