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HLWW School District 2687 Board Minutes

Regular Meeting

Monday, May 17, 2004

7:00 P.M.

Howard Lake Media Center

The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:00 p.m. on May 17, 2004. After the Pledge of Allegiance, roll was taken with members present: Al Doering, John Lideen, Tom Hammer, Dan Schaible, Lori Custer, Charles Weber, and Charlie Borrell. Also present were Superintendent George Ladd, Principals Mike Day, Dean Wessman, Julie Millerbernd, and Board Secretary Marilyn Greeley

Chair Lideen opened the floor to consider approving the agenda of the May 17, 2004, Regular School Board meeting. Hammer motioned to approve the agenda; Weber seconded; passed unanimously.

Schaible motioned to approve the minutes of the April 19, 2004 Regular School Board meeting; Custer seconded; passed unanimously.

Schaible motioned to approve the minutes of the April 27, 2004 Special School Board meeting; Weber seconded; passed unanimously.

Schaible motioned to approve the minutes of the May 3, 2004 School Board work session; Hammer seconded; passed unanimously.

Borrell motioned to approve the May bills; Weber seconded; passed unanimously.

Weber motioned to approve the May Treasurer’s report; Doering seconded; passed unanimously. Ladd also reminded the board that the district is spending down from last year. Lideen requested to have a column on what the state owes the district.

Ladd reported the district is down only 4 kids, in enrollment, from the start of the school year.

Principal Day reported:

• Day thanked the FFA, One Act Play, and Knowledge Bowl; we are also in the end of the year playoffs with sports. Graduation will be Sunday May 30th at 2:00 pm.

Principal Day introduced Ms. Terri Collins, high school counselor, who gave a brief presentation.

Principal Millerbernd reported:

• The teachers received a recognition gift from the PTA for teacher appreciation week May 3-7.

• Millerbernd thanked Dawn Kalvig and students for a wonderful musical.

• May 19th will be track and field day; May 21st will be Kindergarten spring sing at 10:00 am and 2:00 pm.; June 3rd will be the end of the year celebration; with the last day of school on June 4th.

Principal Wessman reported:

• Wessman, Ladd, and Hammer attended a banquet to honor teacher of the year semi finalist, Pam Halverson.

• May 19th will be the Woitalla fishing extravaganza starting at 8:30 a.m. until 2:30 p.m.

• May 26th is track and field day; May 28th BMW reward day at the Delano Theater; May 28th will be a lock in from 7 p.m. to 7 a.m.; June 2nd and 3rd students will attend the Ordway Theater; and June 4th students will attend Pioneer Park and 6th grade graduation.

• May 28th is a regional curriculum meeting.

Ladd reported on communications.

Requests from the public: none.

(Item 1) Lideen said he attended a meeting with the teachers on April 28, and that he had a written request from Education Minnesota to pay teachers for moving classrooms. Doering motioned to have all packing done by volunteers, and teachers can pack their personal items; Borrell seconded; discussion continued. Each board member expressed concern with paying teachers for packing and moving. Doering motioned to request all volunteer help with packing and moving; Borrell seconded; those is favor: Schaible, Custer, Doering, Borrell, and Lideen; those opposed: Hammer and Weber; motion passed my majority.

(Item 2) Kent Johnson from PMA gave a brief presentation on general obligation aid.

Borrell motioned to approve the Resolution providing for the sale of General Obligation Aid Anticipation $2.105 million; Schaible seconded; passed unanimously. Those in favor: Hammer, Weber, Schaible, Borrell, Doering, Custer and Lideen; none opposed.

(Item 3) Ladd reviewed the updated budget reductions. Borrell suggested to refer this back to the budget committee. Doering asked if there are any here not to consider. Borrell said he didn’t like to charge for the use of buildings. Borrell suggested that the principals attend the next budget meeting. Schaible asked about ticket prices. Ladd responded that we are the lowest in Wright county and Central Minnesota Conference. Lideen also asked to have more information about paraprofessional jobs and duties. Ladd asked if the board would like the budget committee to bring recommendations back to the next regular board meeting. Lideen said yes. Borrell said to the public that the board is considering $123,000 to $124,000 in reductions.

(Item 4) Ladd recommend tabling the approval of the portable contract at this time because of questions. Ladd requested permission from board for Lideen and him to sign after all the questions are answered. Borrell motion to approve the contract pending approval of board chair and superintendent; Weber seconded; passed unanimously.

(Item 5) Hammer motioned to approve support staff on seasonal layoffs; Weber seconded; passed unanimously. Those in favor: Borrell, Doering, Custer, Hammer, Schaible, Weber and Lideen. None opposed.

(Item 6) Weber motioned to approve the LEA Representative; Schaible seconded; passed unanimously. Those in favor: Borrell, Doering, Custer, Hammer, Schaible, Weber and Lideen. None opposed.

(Item 7) Ladd reviewed the audit proposal. Judi Salonek recommended Conway, Deuth and Schmiesing, PLLP, because they were the second choice last time. Ladd said the district would have paid the higher amount anyway because of problems that came up. Ladd also commented that they do many school districts.

Weber motioned to approve the auditor contract with Conway, Deuth and Schmiesing, PLLP; Borrell seconded; passed unanimously.

(Item 8) Ladd reviewed minutes from the buildings and grounds committee meeting, and a June 1 community meeting is scheduled with the architect to help them understand where our community stands. Ladd said they typically schedule 10 meetings; however we should be able to reduce this time. Ladd said we would change the wording from 10 biweekly meetings to 10 various meetings; with additional meetings to be set.

(Item 9) Doering motioned to approve the staffing reductions for Michelle Forsberg; Weber seconded; passed unanimously. Those in favor: Weber, Hammer, Schaible, Lideen, Custer, Doering, and Borrell. None opposed.

(Item 10) Weber motioned to approve child care leave for Jolene Davidson; Schaible seconded; passed unanimously.

(Item 11) Weber motioned to approve the lane change of BA to MA for Sarah Mielke retroactive to last month; Borrell seconded; passed unanimously.

(Item 12) Weber motioned to approve the resignation of Josh Nelson; Hammer seconded; passed unanimously.

Hammer motioned to approve the resignation of Marlis Furseth; Schaible seconded; passed unanimously. Hammer and Borrell also commented that she is very good with kids.

Schaible motioned to approve the resignation of Kari Berg; Custer seconded; passed unanimously.

Hammer commented that many people have expressed concern about the drama program going forward. Ladd said if we receive a high school resignation or we’d post the position along with plays. Ladd also said he talked to Principal Day to talk with Dassel/Cokato Schools to possibly have their director help us with the first year, or we could just have someone do plays. Ladd said to summarize: teacher on staff, share with DC, or hire someone outside of teachers to help with filling this position.

A request came from the public to summarize Metcalf’s letter. Lideen said we shouldn’t summarize this letter.

Lideen read Mr. Metcalf, drama coach, resignation letter.

Hammer motion to approve Mr. Metcalf’s resignation as play director; Borrell seconded; passed unanimously. Lideen also recommend that the administration be very aggressive in its search for a drama coach.

(Item 13) Borrell motioned to approve the employment recommendation of Connie Schmidt as AM route bus driver; Custer seconded; passed unanimously.

Hammer said that he indorses Becky Jo Gerdes as K-5 Principal. Lideen cautioned the board not to make a motion if you don’t feel that you have all the information. Hammer said when we first talked about this process, the board accepted the process. Hammer said he didn’t realize that we’d need to bring credentials. The board did not make this clear, said Hammer. Weber complemented the committee on its selection.

Weber motioned to approve the employment recommendation of Becky Jo Gerdes as the K-5 Principal; Hammer seconded. Discussion continued.

Lideen said he would like to move this to Item 19, and move Item 19 to Item 20. Weber said he would rescind his motion and recommend taking a 20 minute recess after Item 18.

(Item 14) Borrell motioned to approve the second reading of policy 206; Custer seconded; passed unanimously. Borrell said he has a legislative aid researching policy 420, because he has some concerns about the notification process. Lideen suggested tabling this and bring it back to review at a later date.

Weber suggested to have a policy that when we hire principals/superintendents the resumes be in the board packet.

(Item 15) Chair Lideen read the following recognitions:

The School Board recognizes HLWW students named to Boys and Girls State by the American Legion Posts of Howard Lake and Waverly: Brianne Mahlstedt, and Jenna Untiedt, alternates Emma Kaye and Erica Jacobson; David Confeld, Austin Faulk and alternate Brad Ogle.

The School Board recognizes HLWW Students of Excellence Sarah Arlien, Jason Menden, David Reardon, and Elizabeth Nelson. One-hundred-sixty-eight students are chosen from among 42 high schools in central Minnesota and are honored with parents and teachers at a banquet sponsored by Resource Training and Solutions. Congratulations to these students for achieving this recognition.

The School Board recognizes the following New Honor Society members: Sophomores-Aaron Briesemeister, Steve Bobrowske, Amber Cardinal, Zach Crowley, Bria Day, Emily Horstmann, Carl Kahlstorf, Maddie Kaye, Anna Merritt, Samantha Painschab, Julie Rohling, Kristal Sawatzke, Jodie Whitcomb, and Trent Zachmann; Juniors-Kaley Oestreich, Chelsea Streich, and Valerie Westman; Senior Anna Thisius. Congratulations on this wonderful accomplishment. Keep up the great work!

The School Board recognizes the following FFA 2004 recipients: Tanya Merritt-2004 MN Star in Placement, and Ag Sales Placement proficiency awards; Bret Butterfass-2004 MN Star in Entrepreneurship, and Dairy Production Entrepreneurship proficiency awards; and David Reardon-Nursery Operations Proficiency Award. Congratulations and the best of luck in the future.

Weber also added to recognize Mr. Weninger and the FFA boys for cleaning up after the storm at Winsted.

Borrell motioned to approve the recognitions as read; Hammer seconded; passed unanimously.

(Item 16) Superintendent reports:

• Graduation May 30 at 2 p.m. Charlie Borrell to hand out diplomas

• Next School Board Work Session - Monday, June 7, 2004, 7:00 p.m., HLWW Media Center

• Negotiation dates Para: May 20, June 10

• Next Regular School Board Meeting-Monday June 21, 2004 7:00 p.m., Howard Lake Media Center

• Employee Recognition Breakfast-June 7, 7:30 am.

• Items for June 7, work session

• Facility Planning Community Meeting- June 1st in the auditorium

(Item 17) Lideen requested to delay the Committee Reports until the next work session meeting.

(Item 18) Lideen said we do need to discuss a date for moving. The original date was on a Wednesday, however we could have difficulty getting volunteers during the week, said Lideen. Ladd said the only weekend date still available with out city and county festivals is Saturday July 24th. Lideen said this was given to you on April 30th.

Lideen said that the Superintendent contract is up for renewal, and that he’d like a committee to do evaluations. Lideen said held like Custer, Hammer and himself if that was ok with the rest of the board. Weber commented that in years past, the whole board sent evaluations out. Hammer asked if they were going to set the process. Lideen said yes. Hammer asked if other board members would have a part in this. Lideen said that contractual wise we have not set what we as a board want from the Superintendent, George Ladd. Ladd said that MSBA has various evaluation forms.

Lideen called for a 20 minute recess, from 9:25 to 9:40 p.m.

Lideen called the meeting back to order at 9:40 p.m.

(Item 19) Discussion continued on item 13. Lideen reminded the board that this material is confidential. Lideen said if the board is confident they have all the information; will accept a motion.

Weber motioned to hire Becky Jo Gerdes as elementary principal at Winsted and Waverly-Humphrey Elementary; Hammer seconded; passes unanimously.

(Item 20) Schaible motioned to adjourn at 9:50 pm; Weber seconded; passed unanimously.

Respectfully submitted,

Allen Doering, Clerk


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