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HLWW School District 2687 Board Minutes

WORK SESSION MINUTES

Monday, August 2, 2004

7:00 P.M.

HLWW High School Media Center

The School Board Work Session Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:01 p.m. on August 2, 2004. After the Pledge of Allegiance, roll was taken with members present: Al Doering, John Lideen, Tom Hammer, Dan Schaible, and Lori Custer; Charles Weber arrived at 7:10 pm; Charlie Borrell absent. Also present were Superintendent George Ladd, and Board Secretary Marilyn Greeley.

Chair Lideen opened the floor to consider approving the agenda of the August 2, 2004, School Board Work Session Meeting. Schaible motioned to approve the agenda; Custer seconded; passed unanimously.

Ladd reviewed communications. The City of Howard Lake is asking the school district to be a part of a new community member packet from the city. Ladd said he would pass this onto (Viv) Laker Pride to have this happen.

Ladd reviewed a volunteer list of all those who helped with the July 24th move. Ladd asked how we wanted to handle recognition. Hammer suggested to put in paper and indicate and anyone else who we may have missed. Doering estimated the savings was approx. $30,000. Hammer asked if there were pictures. Ladd said he thought Laker Pride had pictures. Lideen indicated that anytime you thank someone, in the paper, you need to pay for it. Hammer suggested to have an article written with pictures and thank all those who helped with the July 24th move and also those who helped prior to that.

(Item 1) Dean Urdahl apologized for missing the last meeting due to a scheduling conflict. Urdahl gave a brief presentation on legislative issues. Time elapsed. Lideen asked if the board wanted to continue discussion. The board unanimously agreed to continue discussion with Representative Urdahl.

(Item 2) Committee reports:

MAWSECO – nothing

Negotiations – Weber reported on negotiations.

Wellness – meeting Monday

Budget – nothing

Community Ed – on summer leave

Buildings & Grounds – Ladd said you have SGN’s contract to review for recommendation at the next meeting. Lideen said our lawyer has reviewed this contract.

DCAC – on summer leave

MEEP – vacation

Wright Tech – Ladd said they have requested Principal Day and Counselor Collins to go to review.

Labor Management– nothing

SEE – Ladd said talking about the same as Urdahl.

Laker Pride – calendar mailer to be mailed next week. Working on open house. We need volunteers for touch up around the buildings, need help with serving a snack. Rhonda Schuler will be present at the next meeting to present the proposed change in school song.

(Item 3) The board agreed to have the SGN Contract for review and approval at the next regular meeting.

(Item 4) Ladd said you have the data to review the $495 levy. Discussion of ballot wording followed. Ladd suggested that the board begin designing what and how information will be disseminated to the voters for the November Election. “We will need to decide the length of the Levy for the resolution, prior to our regular meeting,” said Ladd. A ballot resolution with wording needs to be passed at the August 16, 2004 meeting to meet the county auditors’ cutoff date of September 10th. Doering asked if we could put in parentheses in terms more understanding, that this amount equates to X number of dollars. The board expressed concern on the wording of the ballot, and asked if we could request to put in parentheses what is actual. Weber asked if we can put on the front page. Ladd said we can ask. Hammer commented that the architects say the board, administration, staff need to be behind this referendum. Hammer asked how is the board going to achieve this. We need to put a plan together, said Hammer. Time elapsed. The board agreed to continue discussion. Ladd said we need to set a target date. Ladd suggested a target day from September through October. Hammer asked what tools do we want to use. Lideen suggested the beginning of September as a start date. The board discussed starting 6 or 8 weeks prior to the vote. Hammer suggested to start with school staff and find community support, and at some point we need to brainstorm on what to do. Weber said the board should be prepared to tell the public what will be cut if this doesn’t pass. Lideen asked when does the board want to discuss this. Ladd suggested having a committee to report back to the board at the September meeting.

Lideen suggested that at the September work session meeting to only have discussion of how to proceed with information to the public. Custer suggested finding out if we can have help with the web site. Doering suggested finding out what can we do and not do. Lideen suggested asking organizations if they would help with the vote yes committee. Hammer asked if we can move the vote to a different time of the year. Ladd said by law we can only do this once a year (calendar) in November. Ladd said the board has the talking points, but let me know if you need more. Doering said, “you did a good job George.”

(Item 5) Lideen, and Ladd reviewed the minutes of the last facility meeting. Lideen indicated that Dan Judd had agreed to be the chairperson of the facility meetings. Lideen said that Judd would just keep control of the meeting, and keep things moving forward. Hammer asked if Judd knows what we want.

(Item 6) Custer gave a brief report from the land committee. Weber said they have some demands, and want things kept silent so there are no bidding wars. Weber said we only have three interested parties.

(Item 7) Ladd said we have a small issue with the change of the start of school, and there will be some extra work to change the date to September 2nd.

(Item 8) The board review Policy 506 (Student Discipline). Custer said to change the name from MN Dept. of CFL to Commissioner of Children Families and Learning. Custer said on the second page, areas of responsibility should be self and others.

(Item 9) Hammer reported that the board has the final copy, but we need to discuss a time line. The board reviewed, and made changes to the time line for the Superintendent Evaluation Process. Lideen said we need to decide when this should be done. Lideen suggested the regular board meeting in September. Weber suggested waiving this year. Lideen said, “I think George needs an indicator of what we want.” Lideen said at the September board meeting we should have evaluations done. Lideen asked how does the board want to tabulate this form. Doering said to hand out the form at August meeting, and return at the September work session; with results at the September regular meeting. Doering said we can make these forms independent this time. Hammer asked if we need to formally adopt this evaluation form/resolution. Time elapsed. Discussion continued. Hammer asked how a typical negotiation is done. Weber said in the past the committee worked with the Superintendent. Lideen said we are setting growth plans and have an incentive plan. Lideen said that Ladd has given written notification of desire to negotiate. Doering said the committee will decide and present to the board as a whole. Lideen said the negotiation committee will get together with Ladd and set a date.

Weber asked to close this meeting to talk about a personnel matter. Lideen asked right now? Weber responded, yes.

Lideen called the meeting back to order and indicated that he would need to check on the process for a closed meeting.

Lideen said the Superintendent review form will be in the packet. September work session turn in; tabulate at the September regular meeting.

Ladd and Lideen discussed if they could close the meeting to discuss a personnel issue. Lideen called a five-minute recess.

Hammer reviewed open house dates, times, and information to be collected

(Item 10) Schaible motioned to adjourn at 9:13 pm; Weber seconded; passed unanimously.

Respectfully submitted,

Allen Doering, Clerk


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