HLWW School District 2687 Board Minutes

WORK SESSION MINUTES

Monday, January 3, 2005

7:00 P.M.

HL WW High School Media Center

The School Board Work Session Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:02 p.m. on January 3, 2005. Roll was taken with members present: Al Doering, John Lideen, Tom Hammer, Dan Schaible, Lori Custer; Charles Weber, and Charlie Borrell. Also present were Superintendent George Ladd, and Board Secretary Marilyn Greeley.

Schaible motioned to approve the agenda for January 3, 2005 School Board Work Session; Weber seconded; passed unanimously.

Ladd reviewed communications regarding teacher retirement incentives. Ladd also reviewed the final levy certification information from Ehlers. Ladd and Greeley reviewed mail in ballot security procedures.

(Item 1) Paul Harvago gave a brief presentation on the 2003-2004 financial audit. This is the first year of the implementation of the GASBY 34 Harvago reported. Harvago also indicated he included a comment letter to the district with some recommendations. Doering asked in the interest of time if these suggestions could be reviewed and Superintendent Ladd report back to the board at the next meeting. Harvago also stressed to the board that the staff needs current training because of many changes in reporting. Lideen asked for a report back from Ladd at the next work session meeting.

(Item 2) Doering reviewed budget suggestions for 2005-2006. Kubasch asked if the LEARN committee could have preliminary numbers for their discussion. Doering reported the budget committee would consider teachers first; curriculum second; and technology would be third. Hammer asked what the next step is in this process. Ladd said he would hope the board takes the recommendations from the budget committee, and approve the reductions. Lideen said the board usually does a preliminary budget in February; and finalize in late spring. Ladd said at some point we need to recognize this. Ladd also indicated we may not want to finalize the budget until after the operating levy. Schaible asked if there was some point the administration would explain how we would cut positions. Lideen said there are many variables at this time. Ladd said the administration can do this once the board decides this is what they want to do. Schaible asked if there were anything on the list that could be done now. Ladd said the administration would review the list and report back. Hammer expressed concern that some cuts should be made prior to the operating levy vote so people can see the impact. Doering recommend all of these items if they can be done this year.

(Item 3) Ladd reviewed the information on the mail in ballot. Please read thru this; and these are two separate questions. Lideen said we didn’t discuss this in depth, and asked the board if they wanted it two separate questions, or the second question contingent on the first one passing.

Michelle Heuer asked if the district is planning on sending an explanation letter out to the public. Ladd indicated that we could do this or hire someone or have the LEARN Committee do it. Ladd said Schredar Communication would be willing to help us again. Lideen asked if those that were on the committee last time get together and devise a draft.

(Item 4) Ladd reviewed some items for the next regular school board meeting. Lideen said this is the reorganizational meeting and it is standard from year to year. Hammer asked if the district goals could be reported on at the regular meeting. Doering asked if the administration could have the reductions and cuts for the remainder of this year. Lideen also asked for a report from the LEARN committee. Doering asked about reorganizing the agendas. Ladd said he could bring some examples of a consent agenda.

Borrell motioned to adjourn at 9:20 p.m.; Weber seconded; passed unanimously.

Respectfully submitted,

Allen Doering, Clerk