HLWW School District 2687 Board Minutes

ORGANIZATIONAL/REGULAR SCHOOL BOARD MEETING

Tuesday, January 22, 2008

HLWW High School Media Center



The January 22, 2008, Organizational/Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:02pm by Chairman Schaible. After the pledge of allegiance; roll was taken with the following members present: Weber, Schaible, Custer, Doering, Wiech, and Weibel. Also present were Superintendent George Ladd, Principals, Mike Day, Brad Sellner, and Jennifer Olson; Financial Consultant Bill Holmgren; and Board Secretary Marilyn Greeley.



(Item IV) Tim Swanson, construction manger, from Hasslen Construction gave a brief update on the new high school.



(Item V, Subd.A-1) Schaible proceed with the election of School Board Chairperson for 2008. Schaible asked for nominations. Doering nominated Schaible; Wiech seconded; Weber motioned to close nominations; passed unanimously.



(Item V, Subd. A-2) Schaible reported there was only one applicant for the school board vacancy. Wiech motioned to appoint Michelle Heuer to the school board; Weibel seconded; passed unanimously. Schaible read the oath of office; Heuer affirmed the oath.



(Item V, Subd.A-3) Schaible asked for nominations for vice chairperson. Doering nominated Custer; Wiech seconded; passed unanimously.



(Item V, Subd.A-4) Schaible asked for nominations for clerk. Doering nominated Weber; Wiech seconded; passed unanimously.



(Item V, Subd.A-5) Schaible asked for nominations for treasurer. Custer nominated Wiech; Weber seconded; passed unanimously.



(Item V, Subd. B) Weber motioned to keep the meeting per diems the same as last year at $40 each; Weibel seconded; passed unanimously.



(Item V, Subd. C-1) Weber motioned to keep the Herald Journal as the official newspaper; Heuer seconded; passed unanimously.



(Item V, Subd. C-2) Weber motioned to approve the following official depositories with collateral:

1. Official Depositories with collateral

· Marquette Bank Minneapolis

· American National Bank & Trust Co.-St. Paul

· TCF Banking & Savings

· US Bank

· Dain Bosworth Inc.

· Flagship Bank Winsted

· Citizens State Bank of Waverly

· Security State Bank of Howard Lake

· Minnesota Liquid Asset Fund

· Wells Fargo

Wiech seconded; passed unanimously.



Doering motioned to direct the Superintendent to have RFP’s to the local banks to see what they can do for us as an institution; Weber seconded; passed unanimously.



(Item V, Subd. D) Weber motioned to approve Knutson, Flynn, Hetland, & Deans, and Ratwik, Roszak & Maloney, P.A. as district legal counsel; Custer seconded; passed unanimously.



(Item V, Subd. E) Weber motioned to approve authorizing the Superintendent of Schools to use facsimile signatures for checks and to the current plate until new signatures are determined; Custer seconded; passed unanimously.



(Item V, Subd. F) Doering motioned to approve authorizing the Superintendent of Schools to make short term investments of school district funds and to perform the duties of clerk and treasurer; Weibel seconded; passed unanimously.



(Item V, Subd. G) Custer motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Heuer seconded; passed unanimously.



(Item V, Subd. H) Weber motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss of discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Weibel seconded; passed unanimously.



(Item V, Subd. I) Weibel motioned to approve Organization Memberships to MSBA, MSHSL, and SEE; Wiech seconded; passed unanimously.



(Item V, Subd. J) Weber motioned to have the Regular Board meetings be the third Monday, except on legal holiday then the meetings would be on that Tuesday, of each month starting at 7pm; Weibel seconded; passed unanimously.



(Item V, Subd. K) Weibel motioned to have the Working Session (if needed) on the first Monday, except on legal holiday then the meetings would be on that Tuesday, of each month and starting at 7pm; Custer seconded; passed unanimously.



(Item V, Subd. L) Weber motioned to approve comp time/hourly wage for the school board secretary to be taken with the approval of the Superintendent; Heuer seconded; passed unanimously.


(Item V, Subd. M) Schaible requested tabling approval of the committee assignments until the next board meeting. Schaible directed the board to get their committee requests to him or Marilyn.



Custer motioned to close the organizational meeting; Weber seconded; passed unanimously.



(Item VI) Schaible reported policy approval, leave, resignations, and employment recommendations were going to be included in the consent agenda. Ladd reported there was an additional resignation from Jane Stritesky. Weber motioned to approve the agenda with the changes and addition; Custer seconded; passed unanimously.



(Item VII) Kendell Kubasch asked to speak when the board discussed items X-E-Election by mail; and F-reduction in programs; the board agreed.



(Item VIII) Doering read the following recognitions:



The School Board recognizes the following students who were chosen for the month of December by the teachers and staff of HLWW Middle School: Cole Posch (Choir), Katarina Riemer (Word Processing), Shayna Krause (Math), Ryan Kittock (Phy Ed), Derrick Kedrowski (Science), Sam Stender (Language Arts) and Sarah Marketon (Social Studies). This month the theme was “Positive Attitude”. These students were picked because they maintain a positive attitude in their classes. They are role models for other students to remain positive and have an optimistic view of life. As Students of the Month they were invited to have breakfast with the principal, Mr. Sellner. They also received a certificate and have their pictures displayed on the Middle School bulletin board.



The School Board recognizes the Elementary School students, Ms. Kalvig, and Ms. Dailey for the winter music programs. Congratulation and keep up the good work!



The School Board recognizes Vicki Entinger, Kris Bakeberg, Christina Kittock, Laurie Olson, Lisa Pauna, Jen Buckley, Dave Backegerg, Marlene George, Karen Ready, and Anne Uecker for their assistance with the Humphrey Music program. Your creativity and time made the show a great experience for all involved.



Weibel motioned to accept the recognitions as read; Wiech seconded; passed unanimously.



(Item IX) Custer motioned to approve the consent agenda which included minutes from the December 17, 2007 regular board meeting, January bills, January enrollment, resignations of Steve Strandquist, and Jane Stritesky, employment recommendation of Glen Ross as an evening custodian at the Howard Lake site, and the second reading of policies 418-Drug-Free Workplace/school, 419-Tobacco-Free Environment, 421-Gifts to Employees, 422-Policies incorporated by reference, 423-Employee-student relationships, 424-License status, 502-Search of student lockers, desks, personal possessions, and student’s person, and 504-Student dress and appearance; Weber seconded; passed unanimously.



(Item X, Subd. A) Elizabeth Benson, Middle School Counselor, gave a presentation on the counseling department in the middle school.



(Item X, Subd. B) Bill Holmgren, consultant from SMS, gave a brief update on the treasurer’s report.

Wiech motioned to approve the treasurer’s report; Custer seconded; passed unanimously.



(Item X, Subd. C) Doering gave a brief update on the building fund. The acoustical panels for the choir room were not included in the building budget; however there will be money available in the contingency dollars that were set aside. Doering indicated there should be close to 1⁄2 million dollars remaining to have available for the current middle/high school project. Doering indicated that Superintendent Ladd will ask ESG to come back into this building to see what we can do with this money.



Doering motioned to approve the fund six expenditures; Wiech seconded; passed unanimously.



(Item X, Subd. D) Bill Holmgren gave an update on the revised 2007-2008 revised budget.

Weber motioned to approve the revised budget for 2007-2008; Doering seconded; passed unanimously.



(Item X, Subd. E) Ladd reviewed the information on the resolution calling for the election by mail. Kubasch asked about setting the date and dollar amount of the levy. Doering responded the amount was approved at the last meeting, but no date was set. Kubasch further asked if this would solve the problems that the districts was at today, and put the district back to where it was a year ago. Doering responded this amount will not allow us to bring back dollars. Holmgren reported the money will keep programs where we are right now. Schaible indicated that this would only be a one question ballot; and in two years when the previous levy goes off, the school board will be coming back again to the tax payers. Kubasch referred to Benson’s presentation on bullying stating to stay away from gossip, and don’t be a by stander, we all have to make this succeed.



Doering motioned to approve the Resolution calling for an election by mail; Weber seconded; those in favor: Wiech, Doering, Custer, Heuer, Weibel, Weber, and Schaible; opposed: none; passed unanimously.



(Item X, Subd. F) Weber motioned to approve the Resolution Directing the Administration to make recommendations for reduction in programs and positions; Weibel seconded; those in favor: Wiech, Doering, Custer, Weibel, Weber, Heuer and Schaible; passed unanimously.



(Item X, Subd. G) Ladd indicated FFA would be interested in the Howard Lake and Winsted site, however we will need something at Humphrey Elementary and may need something at the new high school site. Heuer motioned to approve the request to call for bids for lawn mowing; Weber seconded; passed unanimously.



(Item XI, Subd. A) Principal Olson reported:

* Conferences will be February 6 and 12
* February is “I love to read” month
* We will be sending out kindergarten registration letters in early March
* DARE graduation at Humphrey Elementary will be February 1st at 1pm
* The student council will be sponsoring a bullying awareness week starting next week at Humphrey Elementary with Winsted Elementary to follow at a later date.

Principal Day reported:

* The end of the quarter is this Friday
* The request for volunteers for the move in February has been going great
* The teachers association has offered to pay for the staff meals on Friday February 15th at the new school.
* We will schedule the open house for March 1st from 10-2pm.
* Snowfest is February 4-9

Principal Sellner reported:

* Thank you, to Elizabeth Benson for her presentation tonight.
* The advisory theme for this month is self discipline
* January 14th the middle school had a presentation on American Native Culture
* The sixth graders are leaving for Deep Portage tomorrow
* AYP Plan is going well. Ladd also reported that are AYP Plan was approved.



(Item XI, Subd. B) Each board member gave a brief update on committees.

Weber reported negotiations will wait to meet until after budget meetings.



Schaible reported Wright Tech met but only had enough for a quorum, as many districts are reorganizing.

Custer reported there is a wellness meeting tomorrow at 3:15.

Wiech reported Laker Pride will plan food for the open house at the new high school; and MAWSECO is leasing the upstairs of our current building.

Ladd reported the labor management meeting was cancelled.

Doering reported the budget committee reviewed the potential cuts, and recommends that the administration moves forward with their recommendations. Doering motioned to move forward with the initial cuts, and these will be reviewed at the next meeting.

Ladd also reported there is a company looking at insurance benefits cost savings, at potentially $97,000.

Doering reported the board asked the administration to look at the least impact overall for students and education, and they’ve done a very good job in coming up with a list.



Weber motioned to authorize the administration to continue with budget cuts; Wiech seconded; passed unanimously.



Ladd reported the board will be invited to walk through the elementary buildings before approving final payment to Ebert Construction.



(Item XI, Subd. C) Superintendent Ladd Reported:

· Note the next meeting dates at the end of the appendix

· We’ve learned a lot about moving from the Elementaries, and the High school move is well on its way.

· MN Department of Ed approved our AYP Plan

(Item XII) Next Meeting Dates:

* Work Session Meeting –no work session needed at this time
* Regular Board Meeting – Tuesday February 19, 2008 7pm Board Room

(Item XIII) Items for regular board meeting

· School calendar

· Approve spring coaching staff

· Potential budget cuts

· Operating Levy

· Approve lawn mowing bids

· Resolution appointing election judges

· Handbook changes

· Leave/Resignations

· Employment Recommendation

· Recognitions

· Approve Board Committee assignment



Doering motioned to adjourn at 8:55pm; Custer seconded; passed unanimously.

Respectfully submitted,



Charles Weber, clerk