HLWW School District 2687 Board Minutes

REGULAR SCHOOL BOARD MEETING

Monday, July 21, 2008

HLWW Board Room

The July 21, 2008 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:01pm by Chairman Schaible. After the pledge of allegiance; roll was taken with the following members present: Schaible, Weber, Weibel, Heuer, Wiech, Custer, and Doering. Also present were Superintendent George Ladd, and Board Secretary Marilyn Greeley.

(Item IV) Schaible requested adding item M under new business, move items A, B, and C to around 7:45pm when Bill Holmgren, Financial Consultant called for a video web conference, and remove Jennifer Buckley’s request for leave.

Weber motioned to approve the agenda with the changes; Doering seconded; passed unanimously.

(Item V) There were no comments from visitors.

(Item VI) Schaible read the following recognitions:

The School Board recognizes HLWW students recently crowned in local city celebrations: Miss Waverly 2008 Ashley Reynolds, Princess Christina Schaible, and the recipient of the Tiffany Ogle Legacy Award-Brittney Hoiland; Howard Lake Queen Brittany Utne, Princess Jackie Randall, and Junior Royalty McCall Kleve. Congratulations to all of you, and good luck in the future.

The School Board recognizes Roger & Cindy Heuer for donating Evergreen trees that were planted along the northern border of the high school site. Thank you very much Roger and Cindy for your donation.

The School Board recognizes the Community Education Department, custodial staff and many others who helped organize the district wide garage sale. Thank you for your countless hours of organization and moving all the items into the gym.

Heuer motioned to approve the recognitions with the addition; Custer seconded; passed unanimously.

(Item VII) Schaible indicated that Jennifer Buckley will need to submit a letter of resignation if she is not planning to come back in the fall. Custer also thanked Ron Otto for his years of service with the district, and he will be missed very much by the students.

Weber motioned to approve the consent agenda which included the June 16, 2008 Regular Board meeting minutes; July bills; resignation of Ron Otto as day custodian at Winsted Elementary; employment of Kristy Klaphake – replacing Alison Moe (district wide ECSE); Jessica Bogdan-.5-Kindergarten teacher at Winsted Elementary; and Tammy Amland as part time evening custodian at Winsted Elementary; and Sam Bell as evening custodian at the Middle School; the second reading of policies 701-Establishment & Adoption of School District Budget; 701.1-Modificatin of School District Budget; 702-Accounting; 703-Annual Audit; 704-Development & Maintenance of an Inventory of Fixed Assets & a Fixed Asset Accounting System; 705-Investments; 706-Acceptance of Gifts; Weibel seconded; passed unanimously.

(Item VIII, Subd. D) Gary Olsen from Ehlers gave a brief presentation on the sale of the general obligation aid anticipation certificates. Olsen recommends the sale be awarded to Sovereign Securities Corporation LLC. Weber motioned to award the sale of general obligation aid anticipation certificates to Sovereign Securities Corporation LLC; Doering seconded; those in favor: Weber, Weibel, Heuer, Wiech, Doering, Custer, and Schaible; none opposed; passed unanimously.

(Item VIII, Subd. E) Doering reviewed the fund six expenses. Ladd reported that a community member will help fundraise to pay for an electronic sign at the high school, but we would need to order the sign by August 15th to receive free shipping.

Doering motioned to approve the fund six expenses, the electronic sign for the high school and a new dishwasher at the middle school, and other items recommended by the budget committee; Custer seconded; passed unanimously.

(Item VIII, Subd. F) Weber motioned to approve the resolution establishing dates for filing affidavits of candidacy; Weibel seconded; those in favor: Weber, Weibel, Heuer, Wiech, Doering, Custer, and Schaible; none opposed; passed unanimously.

(Item VIII, Subd. G) Custer motioned to approve Health & Safety written programs; Heuer seconded; passed unanimously.

(Item VIII, Subd. H) Weibel motioned to approve Attachment 99; Custer seconded; passed unanimously.

(Item VIII, Subd. I) Weber motioned to approve truth in taxation hearing dates for Tuesday December 2, 2008, prior to or in place of the board work session, with the continuation date set for December 15, 2008; Custer seconded; passed unanimously.

(Item VIII, Subd J) Ladd reviewed the bids for bakery, dairy, snowplowing, waste removal and recycling, and fuel and recommended the following as they were low bidder: Sara Lee Bakery, a new vendor, be awarded the bakery bid for 2008-2009; Schroeder Dairy be awarded the dairy bid for 2008-2009; Aagro-Green, current vendor, for the High School, Middle School and for the Waverly site 2008-2009; and Kubasch Excavating, current vendor, for the Winsted site 2008-2009 (Kubasch will also help with a heave snowfall if needed at the high school); Mumford Sanitation, (local vendor) be awarded the waste removal and recycling bid for 2008-2009; and Mid-County Co-op, current vendor, be awarded the fuel bid for the 2008-09.

Weber motioned to award bakery, dairy, snowplowing, waste removal/recycling, and fuel bids; Wiech seconded; passed unanimously.

(Item VIII, Subd K) Wiech reviewed the Para contract. Weber motioned to approve the MSEA-Para Contract 2008-2010; Wiech seconded; passed unanimously.

(Item VIII, Subd L) Wiech reviewed the Custodial Contract. Weber motioned to approve the Custodial Contract 2008-2010; Wiech seconded; passed unanimously.

(Item VIII, Subd C) Doering motioned to approve the pay equity report as prepared by Springsted Incorporated; Wiech seconded; passed unanimously.

(Item VIII, Subd. A) Bill Holmgren, SMS Consultant, reviewed the information regarding the trust account. The board discussed the information.

(Item VIII, Subd. B) Bill Holmgren, SMS Consultant, reviewed the treasurer’s report.

Doering motioned to approve the treasurers report; Wiech seconded; passed unanimously.

(Item VIII, Subd. M) Schaible asked the board to discuss options for the middle school regarding updating the current building or looking into an election for an addition of a middle school to the high school campus. Each board member gave input regarding the middle school. The board came to a consensus to have Schaible contact SGN for information on an election regarding an addition of a middle school to the high school campus and a possible August 4th work session if needed to discuss information. Doering and Wiech said they would be on a committee if needed to explore this option.

Schaible further discussed open enrollment. Custer suggested to wait to discuss this incase an election was warranted. Doering said the board is looking at open enrollment the wrong way, it should be looking at why isn’t our district getting more students to open enroll here. The board further agreed that an upcoming election and the need for a levy would be a high priority.

Schaible asked the policy committee if there was a policy on damaged books. Custer said it was more of a procedure than a policy.

The board agreed that non work session is needed unless we have a definite timeline for the November election.

(Item IX, Subd. A) Each Board Member gave a brief update on committee reports.

Wiech reported MAWSECO hired Allyson Kuehn as the Special Ed Director.

(Item IX, Subd. B) Superintendent Ladd reported:

* Note the next meeting dates
* There is a report for Funding for Minnesota Schools, please let us know if you’d like a copy.
* We will be setting up a meeting with the City of Waverly about renting the city hall for gymnastics.
* MCA results-reading and math, Mr. Sellner will update in September.

(Item X) Next Meeting Dates:

* Work Session Meeting –not at this time unless the board needs to discuss an election time line.
* Regular Board Meeting – Monday August 18, 2008 7pm HLWW Board Room

(Item XI) Items for regular board meeting

· First reading of policies

· Second reading of policies

· Leave/Resignations

· Employment Recommendation

· Recognitions

· Fall Coaching Assignments

· Resolution calling the general election and the resolution calling the special election

Weber motioned to adjourn at 8:35pm; Weibel seconded; passed unanimously.

Respectfully submitted,

Charles Weber, clerk