HLWW School District 2687 Board Minutes

REGULAR SCHOOL BOARD MEETING

Monday, November 17, 2008

HLWW Board Room

The November 17, 2008 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:03pm by Chairman Schaible. After the pledge of allegiance, roll was taken with the following members present: Doering, Custer, Weber, Heuer, Wiech, Weibel, and Schaible. Also present were Superintendent George Ladd, Principals Mike Day, Brad Sellner, and Jennifer Olson; Financial Consultant Bill Holmgren; and Board Secretary Marilyn Greeley.

(Item IV) Schaible recommended the following changes to the agenda: under new/other business Item D; add Subd; A-after the treasurers report Holmgren will talk about a better financial mode to use; Item H-Wright Tech update will be brought to the budget committee to review; Item J-Bus Driver Contract-will be moved to the next meeting as they are voting on Thursday and replace it with discussion on non aligned employee contract.

Weber motioned to approve the agenda with the changes; Custer seconded; passed unanimously.

(Item V) There were no questions or comments from visitors.

(Item VI) Heuer read the following recognitions:

The School Board recognizes the following students who were chosen as October students of the month by the teacher and staff of HLWW Middle School: Brianna Wilson, Elyssa Erickson, Josiah Riemer, Raechell Bayerl, Tyler Miller, Michael Krueger, Noah Horsch, Justin Sawatzke, Cory Otto, Maria Jaros, Stephan Montgomery, Sabrina Sale, Cole Gagnon, and Noah Egberg. The theme was “Responsibility.” As Students of the Month they were invited to have breakfast with the principal, Mr. Sellner. They also received a certificate and have their pictures displayed on the Middle School bulletin board. Congratulations to everyone!

The School Board recognizes James Weninger, FFA/AG Teacher, and his high school students for helping Winsted Elementary spread the wood chips over the playground in weather that was less than cooperative. Thank you for your help and making our playground an even safer place to play!

The School Board recognizes Michelle Olson and Cassie Akerson for their creative ideas and for collaborating with staff and parent volunteers to host Winsted Elementary’s Fall Festival. It was a great afternoon of activities for everyone.

The School Board recognizes Steve Bebo for his presentation to the elementary schools for Veterans Day. Thank you for your service, and for sharing your experience with our students.

The School Board recognizes Partners In Education (PIE), Kim Hewson-Garber, George Ladd, Michelle Johnson, the food service staff, and the staff at Humphrey and Winsted Elementary Schools for taking a hand in the Donuts for Dad, Muffins for Mom event at each of the elementary schools. As always, the event was a great success and well received by all who took part. Thank you for your time & effort in making this a fantastic experience.

The School Board recognizes Dean Wessman for speaking at the Veterans Day program for the middle and high school. Thank you to all the Veterans who attended our Veterans Day programs on Tuesday November 11, 2008, and thank you for your service to our county.

The School Board recognizes the teachers honored recently at the 17th annual Leadership in Educational Excellence (LEEA) banquet: Cindi Koopmeiners and Cassie Akerson. This annual event sponsored by Resource Training and Solutions, honors educators for their dedication to teaching and inspiring students. We congratulate you on this accomplishment, and thank you for your commitment to students of this district.

The School Board recognizes all those who contributed to the FFA Corn Drive. Thank you for continuing to make this a big success.

The School Board recognizes Dura Supreme for donating $1,000. Thank you for your continued contribution to the school district.

The School Board recognizes Matthew Bestul for taking 1st place in an essay contest for “Why Should Veterans Be Honored?” which was sponsored by the Lake Mary VFW Auxiliary Post 9232. Congratulations Matthew.

The School Board recognizes Joanie Kocher who has donated “like new” items to the middle school supply closet from her place of employment. Thank you, Joanie, for your donation.

The School Board recognizes Untiedts for pumpkins that were donated to the middle school 5th and 6th grade students to decorate on activity night. Thank you, Untiedts, for your donation.

Doering read a letter from Lieutenant Cornel John Peterson of the Marine Corps, and thanked him for donating a flag to the school district.

Weibel motioned to approve the recognitions with the additions; Wiech seconded; passed unanimously.

(Item VII)Wiech motioned to approve the consent agenda which consisted of the following: October 20, 2008 Regular Board Meeting minutes; November 7, 2008 Special Board Meeting minutes; November bills; leave request from Tanya Remer; November enrollment; second reading of policies 102-Equal Educational Opportunity; 214-Out of State Travel by School Board Members; 401-Equal Employment Opportunity; 402-Disability Non-Discrimination Policy; 410-Family and Medical Leave Policy; and the Elementary Laker News; Custer seconded; passed unanimously.

(Item VIII; Subd. A) Carol Sideen-gave a brief presentation about the READ program, and Tyler Gustafson gave a demonstration of reading to Penny.

(Item VIII; Subd. B) Erin Kutz, representative from Flagship Insurance, gave a brief summary of the property insurance deductibles. The board discussed options. Heuer recommended increasing the property insurance to $2,500; and leaving the auto insurance the same.

Heuer motioned to increase the property insurance to $2,500; and leaving the auto insurance the same; Custer seconded; those in favor: Heuer, Weibel, Custer, Doering, Wiech, and Schaible; opposed: Weber; passed by majority. Erin Kutz will make the chance effective today.

(Item VIII; Subd. C) Bill Colopoulos, representative of SMS, gave an update on employee insurance. The board discussed the information. Colopoulos said this only represents the premium cost savings.

(Item VIII; Subd. D) Bill Holmgren, representative from SMS, gave an update on the treasurer’s report. Holmgren expressed concern about the food service budget and said he would be working with the director to figure out what happened, and maybe consider increasing meal prices at the first of the calendar year instead of waiting until the next school year.

(Item VIII; Subd. D-A) Holmgren also discussed using a different financial costing model other than the PMA model which we are currently using. Holmgren suggested using the Sheehan model as it is less cumbersome and we can get information sooner. The cost of the Sheehan model is $2,500 compared to the PMA model which is $7,500.

Doering motioned to approve using the Sheehan model; Wiech seconded; passed unanimously.

Heuer motioned to approve the treasurer’s report; Wiech seconded; passed unanimously.

(Item VIII; Subd. E) Doering reviewed the fund six expenses.

Heuer motioned to approve the fund six expenses; Wiech seconded; passed unanimously.

(Item VIII, Subd. F) Ladd said we sent this application in anticipating board approval. Weibel motioned to approve the resolution for district application to MSHSL; Custer seconded; those in favor: Wiech, Doering, Custer, Heuer, Weibel, Weber, and Schaible; none opposed; passed unanimously.

(Item VIII, Subd. G) Weber motioned to approve the seniority list; Wiech seconded; passed unanimously.

(Item VIII, Subd. H) This will be discussed under school board committee reports.

(Item VIII, Subd. I) Paul Harvego and Darrin Ogdahl CPA’s from Conway, Deuth and Schmiesing, PLLP presented the 2007-2008 audit report.

Weber motioned to approve the 2007-2008 audit; Wiech seconded; passed unanimously.

The 2008-2009 Budget Publication is posted on the school’s web site.

(Item VIII, Subd. J) Schaible reported the Bus Drivers will be voting on their contract on Thursday. Heuer reviewed the non aligned employee contracts. Heuer asked the board how they would like to proceed with the non aligned groups. Schaible said the board would like to review them before approving, and suggested having a work session to make the approval. Doering said he didn’t want to set precedence to approve something we have not seen before, but I don’t have to have a work session just to do this.

Weber motioned to move the regular scheduled board meeting from December 15th to December 1st; Custer seconded; passed unanimously.

(Item IX, Subd. A) Principal Sellner reported:

* October 31st was the 2nd annual Amazing Race, thank you to the PTA and Club’s Choice for donating prizes.
* Parent teacher conference attendance was low, we believe more people are accessing the school view and getting issues taken care of before conference time; the next conferences will be student driven, and we expect a higher turn out
* The middle school book fair raised $421 for new books
* The Veterans Day program was good with Mr. Wessman as the speaker
* The extended school day program is going strong
* The AYP plan has been updated and was submitted on Nov 3rd

Principal Day reported:

* Parent teacher conference attendance was low
* The fall musical is this week, 20th, 21st, and 22nd
* Superstars is being planned for February
* The Veterans Day program went very well and thank you to Mr. Wessman who was the speaker.
* The FFA career fair will be tomorrow the 18th from 8-11 am
* Mid-quarters will be Dec 3rd


Weibel asked if more people were using school view and if there was a counter to see how many people have accessed it. Day said there is no counter on it at this time, but he’d like to have one on there.

Wiech asked if the high school would have an extended day for students; Day said he is looking into it.

Principal Olson reported:

* The muffins for moms and donuts for dads events at each elementary was a big success, and thank you to Mr. Ladd for helping serve.
* The Critters and Company presentation was well attended
* Mr. Steve Bebo was the presenter for the elementary Veterans Day
* Winsted Elementary will be having a K-2 Holiday program December 9th

(Item IX, Subd. B) Each Board member gave committee updates.

Custer reported the Wellness Committee met and will discuss germs in the work place, and the upcoming wellness programs; also there maybe some additional money available and asked Principal Day to have the nurse make a list to be reviewed by the committee.

Doering reported the budget committee will schedule a meeting

Wiech reported Buildings and Grounds met and discussed the poor power rating from the electric company. It was further decided that the high school will be going off peak over the summer.

Heuer reported Laker Pride met and they will have more clothing available for the holiday season.

Weber reported Principal Sellner asked if the insurance issue should have been brought before the Labor Management Committee before going to the School Board.

Schaible reported Wright Tech Center received information back from the State of Minnesota that it will approve some things, but not all. Thus they will hold a meeting with Superintendents to see if they want to proceed.

(Item IX, Subd. C) Superintendent Ladd reported:

* Ladd attended a SEE legislative meeting
* The next regular board meeting is moved to December 1st.

(Item X) next meeting dates:

Work session-not needed at this time

Regular Board Meeting moved to Monday December 1, 2008 7pm HLWW Board Room

(Item XI) Items for regular board meeting

· First reading of policies

· Second reading of policies

· Leave/Resignations

· Employment Recommendation

· Recognitions

· Final levy limitation and certification of 2008 payable 2009

· Non aligned contract approval

· Approve Bus Driver contract

Weber motioned to adjourn at 9:15 pm; Weibel seconded; passed unanimously.

Respectfully submitted,

Charles Weber, clerk