HLWW School District 2687 Board Minutes

ORGANIZATIONAL/REGULAR SCHOOL BOARD MEETING
Monday January 10, 2011
HLWW Board Room
The January 10, 2011 Organizational/Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:22 p.m. by Chairman Schaible. After the pledge of allegiance, Chairman Schaible administered the oath of office to newly elected school board member Joanie Kocher. Kocher accepted the oath of office. Roll was taken with the following members present: Schaible, Weibel, Doering, Wiech, Heuer, Tintes, and Kocher. Also present were Superintendent Brad Sellner, SMS Financial Consultant Todd Netzke, Principals Mike Day, Jim Schimelpfenig, and Jennifer Olson and Board Secretary Marilyn Greeley.
(Item V) Schaible requested moving item C-review and adjust annual budget; and item D-Fund Balance Policy; to the January 24th work session meeting; there is also information from the school resource officer, additional recognitions, and 2011-12 school calendar drafts.
Wiech motioned to approve the agenda as requested; Tintes seconded; passed unanimously.
(Item VI, Subd. A-1) Schaible proceed with the election of School Board Chairperson for 2011. Schaible asked for nominations. Wiech motioned for Schaible to remain as chairperson; Heuer seconded; passed unanimously.
(Item VI, Subd. A-2) Schaible asked for nominations for vice chairperson. Heuer motioned for Wiech to remain as vice chairperson; Tintes seconded; passed unanimously.
(Item VI, Subd. A-3) Schaible asked for nominations for clerk. Heuer motioned for Weber to remain as clerk; Wiech seconded; passed unanimously.
(Item VI, Subd. A-4) Schaible asked for nominations for treasurer. Wiech motioned for Heuer to remain as treasurer; Tintes seconded; passed unanimously.
(Item VI, Subd. B) Wiech discussed a possible change to the meeting per diem for negotiation meetings. Schaible agreed that there should be a change in the meeting per diem, and suggested the negotiation committee bring back a proposal to another meeting. Weber motioned to keep the meeting per diems at the current rate, and the negotiations committee can bring a proposal to increase their per diem at a later time; Heuer seconded; passed unanimously.
(Item VI, Subd. C-1) Heuer motioned to have the Herald Journal as the official newspaper; Wiech seconded; passed unanimously.
(Item VI, Subd. C-2) Heuer motioned to approve the following official depositories: Marquette Bank Minneapolis; American National Bank & Trust Co.-St. Paul; TCF Banking & Savings; US Bank; Dain Bosworth Inc.; Flagship Bank Winsted; Citizens State Bank of Waverly; Security State Bank of Howard Lake; Minnesota Liquid Asset Fund; Wells Fargo; PMA; Tintes seconded; passed unanimously.
(Item VI, Subd. D) Heuer motioned to approve Knutson, Flynn, Hetland, & Deans, and Ratwik, Roszak & Maloney, P.A. as legal counsel; Wiech seconded; passed unanimously.
(Item VI, Subd. E) Weber motioned to approve the authorization of the Superintendent of Schools to use facsimile signatures for checks; Wiech seconded; passed unanimously.
(Item VI, Subd. F) Weber motioned to approve the Superintendent to make short term investments; Weibel seconded; passed unanimously.
(Item VI, Subd. G) Tintes motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Wiech seconded; Sellner clarified who qualifies as “agents” such as department heads, principals, superintendent, Dan Boeson, Michelle Johnson, and Judi Salonek; passed unanimously.
(Item VI, Subd. H) Weber motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Wiech seconded; passed unanimously.
(Item VI, Subd. I) Tintes motioned to approve organizational memberships with Minnesota School Board Association, Minnesota State High School League, SEE, TIES, CMERDC, Resource Training and Solutions, MAWSECO, and Wright Technical Center; Wiech seconded; passed unanimously.
(Item VI, Subd. J) Heuer motioned to have the Regular Board meeting the second Monday, except on legal holidays then the meetings would be on that Tuesday, (held in the HLWW Board Rooms) of each month starting at 6 p.m; Wiech seconded; passed unanimously.
(Item VI, Subd. K) Wiech motioned to have the Work session (held in the board room) on the fourth Monday, except on legal holiday then the meetings would be on that Tuesday of each month and starting at 6pm; Tintes seconded; passed unanimously.
(Item VI, Subd. L) Wiech motioned to approve comp time/hourly wage for the school board secretary to be taken with the approval of the Superintendent; Tintes seconded; passed unanimously.
(Item VI, Subd. M) Schaible asked the board members to review the committee assignment list, and to e-mail what committees they would like to be on to the district office or to him, and we will approve the committee assignments at the work session.
(Item VI, Subd. N) Heuer motioned to close the organizational meeting at 6:45pm; Wiech seconded; passed unanimously.
(Item VII) There were no questions or comments from visitors.
(Item VIII) Schaible reported there are two additional recognitions. Weber motioned to approve the consent agenda with the additions which included the December 13, 2010 Regular Board Meeting minutes, January bills, enrollment, Elementary News, Resource Training & Solutions Communicator, TIES Exceptional Teachers 2010 booklet, and the following recognitions:
The School Board recognizes the Varsity Boys Basketball team and Head Coach Chad Gagnon on winning the HLWW Holiday tournament; and congratulations to Jared Koch on being named MVP.
The School Board recognizes Coach Dan Herda, and the JV Girls Basketball team on winning the Norwood Young America Tournament. Congratulations to all who participated.
The School Board recognizes the Howard Lake Sportsmen’s Club for donating $400 to be used for scholarships for the Deep Portage trip. Thank you for your donation.
The School Board recognizes the FFA Food Science Team that placed 1st in the state competition last Friday. Individual placements: Katie Hirsch-1st, Sarah Marketon-2nd, Ariel Kocher-5th, and Kyla Mauk-10th out of 52 individuals. Congratulations, and keep up the good work.
The School Board recognizes the 9th grade boys basketball team who won the 2011 HLWW tournament this weekend; and congratulations to Alex Smith for being named MVP. Congratulations to the team and coaching staff.
Wiech seconded; passed unanimously.
(Item IX, Subd. A) School Resource Officer Derik Szczepanik gave a brief report.
(Item IX, Subd. B) Heuer motioned to approve the treasurer’s report; Wiech seconded; passed unanimously.
(Item IX, Subd. C) The review and adjust annual budget was tabled until the January 24, 2011 work session meeting.
(Item IX, Subd. D) Todd Netzke, SMS Financial Consultant reviewed the fund balance policy. The board agreed to have this item on the work session agenda.
(Item IX, Subd. E) Sellner asked the board members to review the calendars, we will ask for approval of an option at the February meeting.
(Item IX, Subd. F) Weibel motioned to approve the Resolution Directing the Administration to make recommendations f or reduction in programs and positions; Wiech seconded; those in favor: Weibel, Weber, Kocher, Heuer, Wiech, Tintes and Schaible; opposed: none; passed unanimously.
(Item IX, Subd. G) Wiech motioned to approve the 2010-12 Paraprofessional contract; Tintes seconded; Weber abstained; passed by majority vote.
(Item IX, Subd. H) Weibel motioned to approve the advertising for lawn care estimates; Wiech seconded; passed unanimously.
(Item IX, Subd. I) Weibel motioned to give secretaries the authority to determine the race/ethnicity information as needed based on site for the Student Registration form; Weber seconded; passed unanimously.
(Item IX, Subd. J) Superintendent Sellner reviewed the information about the request for an additional ECSE position, and there will be additional information brought to the work session.
(Item IX, Subd. K) The Policy Committee recommends the first reading on the following policies: 612.1-Development of Parental Involvement Policies for Title I Programs; 620-Credit for Learning; 624-Online Learning Options
(Item X, Subd. A) Principal Olson gave a brief report.
Principal Day gave a brief report.
Principal Schimelpfenig gave a brief report.
(Item X, Subd. B) There were no school board committee updates.
(Item X, Subd. C) Superintendent Sellner gave a brief report.
(Item XI) Next Meeting Dates:
• Work Session Meeting – Monday January 24, 2011 6 p.m. Board Room-there will be a work session
• Regular Board Meeting – Monday February 14, 2011 6 p.m. Board Room
(Item XII) Items for Work session
• Review revised budget
• Discussion about 2011-12 preschool/kindergarten facilities
• Approve school board committee assignments
• Howard Lake City street project-summer 2011
• High School drop/add deadlines
• 2011-12 calendar options
Items for regular board meeting
• Wellness policy nutrition guidelines
• Approve school calendar
• Approve spring coaching staff
• Approve lawn mowing estimates
• Present Handbook changes (adopt changes in March)
• Fund Balance policy
• Additional ECSE position
• Leave/Resignations
• Employment Recommendation
• Recognitions
Weibel motioned to adjourn at 7:53 p.m; Wiech seconded; passed unanimously.
Respectfully Submitted,
Charles Weber, Clerk
Published in the Herald Journal March 7, 2011.

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