HLWW School District 2687 Board Minutes

REGULAR SCHOOL BOARD MEETING
Monday January 14, 2013
High School Media Center
The January 14, 2013 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:05 p.m. by Chairman Schaible. After the pledge of allegiance, Schaible administered the oath of office to newly elected board member Rick Smith; roll was taken with the following members present: Schaible, Kocher, Smith, Tintes, Wiech, and Heuer; Weibel was absent. Also present were Superintendent Brad Sellner, Principals Jason Mix, Jim Schimelpfenig, and Jennifer Olson, SMS Financial Consultant Todd Netzke, and Board Secretary Marilyn Greeley.
(Item V) Schaible reported there is an additional retirement, from Cathy Rufer, to be added to the consent agenda. Wiech motioned to approve the agenda with the addition; Heuer seconded; passed unanimously.
(Item VI, Subd. A-1) Schaible proceed with the election of School Board Chairperson for 2013. Schaible asked for nominations. Heuer motioned for Schaible to remain as chairperson; Tintes seconded; passed unanimously.
(Item VI, Subd. A-2) Schaible asked for nominations for vice chairperson. Heuer motioned for Wiech to remain as vice chairperson; Tintes seconded; passed unanimously.
(Item VI, Subd. A-3) Schaible asked for nominations for clerk. Wiech motioned for Heuer to be clerk; Tintes seconded; passed unanimously.
(Item VI, Subd. A-4) Schaible asked for nominations for treasurer. Heuer motioned for Tintes to be treasurer; Wiech seconded; passed unanimously.
(Item VI, Subd. B) Wiech motioned to keep the per diem the same as last year, which is $65; Tintes seconded; passed unanimously.
(Item VI, Subd. C-1) Heuer motioned to have the Herald Journal as the official newspaper; Wiech seconded; passed unanimously.
(Item VI, Subd. C-2) Heuer motioned to approve the following official depositories: Marquette Bank Minneapolis; American National Bank & Trust Co.-St. Paul; TCF Banking & Savings; US Bank; Dain Bosworth Inc.; Flagship Bank Winsted; Citizens State Bank of Waverly; Citizen’s Alliance Bank of Howard Lake (formerly Security State Bank); Minnesota Liquid Asset Fund; Wells Fargo; PMA; Wiech seconded; passed unanimously.
(Item VI, Subd. D) Heuer motioned to approve Knutson, Flynn, Hetland, & Deans, and Ratwik, Roszak & Maloney, P.A. as legal counsel; Wiech seconded; passed unanimously.
(Item VI, Subd. E) Heuer motioned to approve the authorization of the Superintendent of Schools to use facsimile signatures for checks; Tintes seconded; passed unanimously.
(Item VI, Subd. F) Wiech motioned to approve the Superintendent to make short term investments; Heuer seconded; passed unanimously.
(Item VI, Subd. G) Wiech motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Tintes seconded; passed unanimously.
(Item VI, Subd. H) Tintes motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Wiech seconded; passed unanimously.
(Item VI, Subd. I) Wiech motioned to approve organizational memberships with Minnesota School Board Association, Minnesota State High School League, SEE, TIES, CMERDC, Resource Training and Solutions, MAWSECO, Wright Technical Center, and CPV (Cooperative Purchasing Venture-for state contracts); Heuer seconded; passed unanimously.
(Item VI, Subd. J) Heuer motioned to have the Regular Board meeting the second Monday, except on legal holidays then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month starting at 6pm; Wiech seconded; passed unanimously.
(Item VI, Subd. K) Wiech motioned to have the Work session (held in the HLWW High School Media Center) on the fourth Monday, except on legal holiday then the meetings would be on that Tuesday of each month and starting at 6pm; Tintes seconded; passed unanimously.
(Item VI, Subd. L) Tintes motioned to approve comp time for the school board secretary to be taken with the approval of the Superintendent; Wiech seconded; passed unanimously.
(Item VI, Subd. M) Schaible asked the board members to review the committee assignment list, and to e-mail what committees they would like to be on to the district office or to him, and we will approve the committee assignments at the February regular meeting.
(Item VI, Subd. N) Wiech motioned to give secretaries the authority to complete the form based upon sight recognition; Heuer seconded; passed unanimously.
(Item VI, Subd. O) Wiech motioned to approve the AYP Plan and approve Schimelpfenig as the LEA representative for this report; Heuer seconded; passed unanimously.
(Item VI, Subd. P) Heuer motioned to close the organizational meeting at 6:26 p.m.; Wiech seconded; passed unanimously.
(Item VII) Charlie Bush expressed his concerns about students health, specifically the flu, within the district.
(Item VIII) Schaible reported there is an additional retirement from Cathy Rufer. Heuer motioned to approve the consent agenda with the addition which included the following: December 10, 2012 Regular Board Meeting, December 17, 2012 Work Session Meeting, January Bills, January Enrollment, the resignation of Ryan Pettit as an am bus driver effective December 10, 2012, Amy Dimmler as ECFE Teacher effective December 21, 2012, Stephanie Ryks as dishwasher at the middle school effective January 16, 2013; and retirement of Barb Dahlin as a cook at Winsted Elementary effective December 21, 2012 and Cathy Rufer as a middle school para effective January 25, 2013; the change in position of Deb McAlpine from food service assistant at the high school site to satellite cook at Winsted Elementary, and the employment of Gary Whitcomb as a 1⁄2 a regular AM route driver replacing Ryan Pettit effective January 16, 2013; the following Communications: Elementary News, October & November Wellness newsletters, MSBA Officers’ Workshop 2013; the following Recognitions:
The School Board recognizes Zahler Photography for donating $741 to the Middle School. Thank you for your donation to the district.
The School Board recognizes Cody Painschab who scored his 1000th point for Laker Basketball during the Christmas tournament. Congratulations Cody, keep up the good work!
The School Board recognizes Project Caring which is sponsored by District 2687 Howard Lake-Waverly-Winsted Schools and is organized by FFA students. Preschool through grade 12 students collected food items and cash donations. Local organizations including, Waverly Lions, Howard Lake Lions, Winsted Lions, Victor-Middleville Farm Bureau, Howard Lake Senior Citizens Club, Winsted Firemen Relief Association, Howard Lake Legion and individuals contributed to Project Caring. Community volunteers packed and delivered boxes to families in our area on December 20. Donations provided turkeys and food boxes to 38 families totaling 170 children and adults.
Wiech seconded; passed unanimously.
(Item IX, Subd. A) Jim Wilson, Jerri Fink and Jill architects from SGN/Wendel reviewed the plan of potential costs for the building project proposal.
(Item IX, Subd. B) Wiech motioned to approve the treasurer’s report; Heuer seconded; passed unanimously.
(Item IX, Subd. C) Todd Netzke, SMS Financial Consultant, reviewed the EduTech Technology Assessment services presentation. Also a part of the services would be John Flynn and Kevin King from Newco Management.
(Item IX, Subd. D) Superintendent Sellner reviewed a radio system proposal; and will bring it back in February for approval.
(Item IX, Subd. E) Wiech motioned to approve the Resolution Directing the Administration to make recommendations for reduction in programs and positions; Tintes seconded; those in favor: Heuer, Wiech, Tintes, Kocher, Smith, and Schaible; Weibel absent; opposed: none; passed unanimously.
(Item IX, Subd. F) Superintendent Sellner reviewed lawn care estimate procedures.
(Item IX, Subd. G) Superintendent Sellner reviewed the 2013-14 and 2014-15 calendars, and will ask for approval at the February meeting.
(Item IX, Subd. H) Heuer motioned to approve the submission of the comparative worth report; Wiech seconded; passed unanimously.
(Item IX, Subd. I) Heuer motioned to approve the notice of handicapped accessibility; Wiech seconded; passed unanimously.
(Item IX, Subd. J) Principal Schimelpfenig reviewed the draft of the district mission statement, which was reviewed and updated with the district leadership committee.
(Item IX, Subd. K) Wiech motioned to approve the 2012-2014 employment contracts for the Community Ed Director, ECFE Coordinator and Principals; Tintes seconded; passed unanimously.
(Item IX, Subd. L) Principal Mix reviewed a proposal of an updated attendance policy, and asked the board to review it and will ask for approval at the February meeting.
(Item X, Subd. A) Principal Mix gave a brief report.
Principal Schimelpfenig gave a brief report.
Principal Olson gave a brief report.
(Item X, Subd. B) Each board member gave a brief committee update.
(Item X, Subd. C) Superintendent Sellner gave a brief report.
(Item XI) Next Meeting Dates:
• Work Session Meeting - Monday January 28, 2013 6pm HLWW HS Media Center
• Regular Board Meeting - Monday February 11, 2013 6pm HLWW HS Media Center
(Item XII) Items for Work session
• Approve policy 416- Drug & Alcohol Testing
• SGN/Wendel Architects
Items for regular board meeting
• Review and adjust annual budget
• Approve spring coaching staff
• Approve lawn care estimates
• Review/Approve Draft of 2013-14 School Calendar
• Present Handbook changes (adopt changes in March)
• Leave/Resignations
• Employment Recommendation
• Recognitions
• March for budget revision approval
• Approve mission statement
Tintes motioned to adjourn at 8:52 p.m.; Wiech seconded; passed unanimously.
Respectfully Submitted,
Michelle Heuer, Clerk
Published in the Herald Journal Feb. 25, 2013.

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