HLWW School District 2687 Board Minutes

ORGANIZATIONAL SCHOOL BOARD MEETING MINUTES

Monday, January 18, 2000 8:00 P.M.

HLWW HIGH SCHOOL MEDIA CENTER

The Organizational School Board Meeting on January 18, 2000 of Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 p.m. by Superintendent Riley Hoheisel, acting as temporary Board Chair for nomination and election of School Board Chair. The Pledge of Allegiance was given. Members present were: Jim Fowler, Randy Heuer, Richard Lammers, Eugene Lorentz, James Raymond, Michael Steckelberg, Charles Weber, Leo Weber, Ken Zimmerman. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Malstedt.

Superintendent Hoheisel opened nominations for School Board Chair. Lammers nominated Lorentz, seconded by L. Weber. Fowler nominated Raymond; seconded by C. Weber. C. Weber moved that nominations be closed; seconded by Heuer. Seven votes were cast for Lorentz; 2 for Raymond. Lorentz chaired the remainder of the meeting.

Lorentz opened nominations for Vice Chair. Lammers nominated Heuer; seconded by Raymond. Zimmerman made a motion to close nominations; seconded by Steckelberg; unanimously elected Heuer.

The floor was opened to nominations for Clerk. Lammers nominated Steckelberg; Heuer seconded. Raymond made a motion to close nominations; C. Weber seconded. Steckelberg was unanimously re-elected.

The floor was opened to nominations for Treasurer. L. Weber nominated Fowler, seconded by Zimmerman. Zimmerman made a motion to close nominations; Steckelberg seconded. Fowler was unanimously re-elected Treasurer.

Zimmerman moved to leave the Board salaries the same as 1998-99; seconded by Heuer; passed unanimously. The salaries are:

Regular Meetings $50.00, Special/Committee 40.00, Bureau of Mediation 55.00, Negotiations 50.00, Labor Management $8.00/hour = 2 hour meeting x 10 = $160 maximum.

The floor was opened to consider resolution designating the official depository for school district funds and investments. Fowler stated that the Community Bank Winsted has been the official depository for only 15 months, not two full years, due to the change in the School Board election schedule. Steckelberg moved to adopt the resolution designating Community Bank Winsted as the official depository for School District funds and investments for 2000-2001; seconded by Zimmerman; passed by roll call vote of nine voting in favor and none opposed.

Raymond moved to adopt the resolution designating the Howard Lake-Waverly Herald and Winsted-Lester Prairie Journal as the official 2000-2001 school district publication; Zimmerman seconded; passed by roll call vote of nine in favor and none opposed.

Heuer moved to adopt the resolution authorizing the Superintendent of Schools to use facsimile signatures for checks and to use the current plate until new signatures are determined. Fowler seconded the motion; passed by nine votes in favor and none opposed.

Zimmerman moved to adopt the resolution authorizing the Superintendent to make short term investments of district funds and to perform the duties of clerk and treasurer to facilitate the business performance of the district. Raymond seconded; passed by unanimous roll call vote of nine in favor and none opposed.

Heuer made a motion to adopt a resolution authorizing agents of the board to lease, purchase and contract for goods and services within the general budget categories; seconded by C. Weber; passed by roll call vote of nine in favor, none opposed.

Fowler made a motion to adopt a resolution allowing payment of claims that cannot be deferred to the next meeting without loss of discount or if the claim is the result of contract terms, purchase order terms or a vendor's standard terms; C. Weber seconded; passed by unanimous roll call vote of nine in favor, none opposed.

Raymond moved to adopt a resolution designating school district legal counsel to continue as Knutson, Flynn, Deans and Olson of Mendota Heights. Heuer seconded; passed by unanimous vote of nine in favor, none opposed.

Steckelberg moved to adopt a resolution authorizing School Board Members to access safety deposit boxes. Fowler seconded; passed by unanimous vote of nine in favor, none opposed.

Chair Lorentz opened the floor for appointment of Board Members to committees, which were decided as follows:

MAWSECO ­ C. Weber

Minnesota State High School League/Extra Curricular Eligibility ­ Lorentz

TIES ­ Steckelberg

Employee Negotiations and Meet and Confer ­ Lorentz, Lammers, C. Weber, Heuer

Community Ed ­ Fowler; alternate, Raymond

Chapter I ­ C. Weber

Buildings and Grounds ­ Fowler, Zimmerman, L. Weber, Raymond

District Curriculum Advisory Committee (DCAC)/Staff Development-MEEP ­ Steckelberg; alternate, Heuer

Wright Technical Center/Ed. District - Lammers

Legislative Liaison/SEE ­ Steckelberg; alternate, Lorentz

Policy ­ Lorentz, Steckelberg, C. Weber

Labor Management ­ Steckelberg, L. Weber; alternate, Heuer.

Excessive Leave/Student ­ Lorentz

Communications/Laker Pride ­ Zimmerman, Fowler, Raymond

Insurance/Wellness ­ Lorentz

Lorentz reminded the Board members that it is the responsibility of the committee member to call the committee alternate, if needed.

C. Weber made a motion to adjourn the organizational meeting; seconded by Lammers; passed unanimously. The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Michael Steckelberg, Clerk


REGULAR SCHOOL BOARD

MEETING MINUTES

Monday, January 18, 2000 8:00 P.M.

HOWARD LAKE HIGH SCHOOL

MEDIA CENTER

The Regular January 18, 2000 School Board meeting of Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 pm by Board Chair Gene Lorentz. The following members present: Jim Fowler, Randy Heuer, Richard Lammers, Eugene Lorentz, James Raymond, Michael Steckelberg, Charles Weber, Leo Weber, Ken Zimmerman. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

Lammers made a motion to approve the January 18 agenda; Heuer seconded; passed unanimously.

Zimmerman made a motion to approve the minutes of the December 6, 1999 Truth in Taxation Special School Board Meeting; Heuer seconded; passed unanimously.

L. Weber moved to approve the minutes of the December 20 Regular Board Meeting; Fowler seconded; passed unanimously.

Steckelberg moved to approve the January bills; seconded by C. Weber; passed unanimously. L. Weber made a motion to approve the Treasurer's Report; seconded by Lammers; passed unanimously. Board Members reviewed current enrollment numbers. Steckelberg asked if the totals include PreSchool students; the answer is yes, and the Enrollment report will be noted accordingly in the future.

Secondary Principal Mike Day reported:

­ Basic skills tests for 8th graders will be 2/1; letters have been sent to parents; extra classes to help students prepare are in place.

­ The 10th grade writing test will be 1/26.

­ The One Act Play will compete at SubSection on 2/3; performances for grades 9-12 and the public will also be presented.

­ Mike will attend a Secondary Principal's Conference on the 27th and 28th of January.

­ Laura Knutson is the new teacher who will replace Kelly Sauer in Junior High Reading (employment to be approved by the Board tonight).

Julie Millerbernd, Elementary Principal, reported:

­ Howard Lake royalty read to the Howard Lake Elementary students, which was appreciated.

­ Inga Judd has returned to work on a part-time basis.

­ New paraprofessionals are Julie Chap and Kathleen Deidrick (to be approved by the Board tonight).

­ Rita Clark, Linda Tassinari and Nancy Main will attend an upcoming Title I conference.

­ Kathy Lutter will present an inservice to Howard Lake Elementary teachers on computer applications for standards.

­ On 1/31 a program for parents sponsored through Title I will be given; Corwin Kronenberg will be the featured speaker at 7:00 p.m. in auditorium. Child care will be offered.

­ Julie and Dean Wessman will attend a Principal's conference in February.

Principal at Humphrey Elementary, Dean Wessman, reported:

­ The Artist in Residence Program at Humphrey featuring folk singer Charlie McGuire was a great success.

­ Humphrey held a Geography Bee last week; the winner was Joey Borders, runner-up was Eric Arlien.

­ The annual sixth grade Deep Portage trip will be on January 19-21; all sixth graders will attend, as well as 6 parent chaperones, and teachers Pat Weseloh, Chad Gagnon and William McCarty.

­ On January 10, High School Counselor Deb Dragseth and Dean attended a Grad Standard workshop.

­ On January 11, Charon Tierney, Regional MEEP Coordinator, met with MEEP and DCAC representatives to discuss Grad Standards and related issues.

Communications included:

­ A thank you from Lieutenant Governor Mae Schunk for hosting her visit to our schools in December;

­ Notice from the Minnesota State Board of Education that the agency became a responsibility of the Department of Children, Families and Learning as of January 1, 2000;

­ Notice from the State Department of Children, Families and Learning to Vo Ag teacher, Jim Weninger, stating that an Agriculture Education School-to-Work Grant for $9,995.00 was approved for the District;

­ An invitation to School Board Chairs (or designees) to a "Celebrate Public Service" event on Thursday, February 3;

­ Congratulations from the Minnesota Department of Employee Relations to the District on compliance with the Local Government Pay Equity Act.

There were no requests from the public.

(Item 11 moved to number 1) Board members reviewed the Master Agreement between ISD 2687 and HLWW Education Association. Hoheisel highlighted changes in the contract, and thanked the Board committee for their work in finalizing the agreement. Zimmerman moved to ratify the Master Agreement; L. Weber seconded; passed unanimously.

(Item 4) Steckelberg expressed the concerns of the DCAC committee regarding Basic Skills and Grad Standards, and related recordkeeping and workload.

These concerns were discussed with Superintendent Hoheisel on December 27.

It was noted that in many districts, additional staff has been assigned to handle records, test coordination, and other work associated with implementing and reporting grad standards, basic skills testing, and related issues. Dean Wessman, as Grad Standards Coordinator, stated that this is a big issue across Minnesota as well as nationally. Current 10th graders are the first group of students going through the full standards requirements; if there is no change to current legislation, these students need to complete 24 standards before they graduate. He also stated that these are new and difficult processes for administration, teachers, students and parents. One suggestion to help with recordkeeping is to assign it to Julie Stifter in Winsted, and provide a substitute clerical person for her on days she works on Standards. Steckelberg stated that the Grad Standard technician role, which Dean Wessman is performing, has expanded into much more than anyone had anticipated and that the District should determine the appropriate model for administration of all these related requirements, and then respond accordingly. He said the DCAC will continue to work with Wessman on these issues.

(Item 1) Hoheisel commented that the Buildings and Grounds committee met over Christmas break, toured buildings, and started listing potential projects. They will start getting quotes for various projects, and will likely have another meeting in 4 to 6 weeks.

(Item 2) Raymond reported that the Site Task Force has reached a recommendation for a new school building site, and will report to the board soon, probably at a Special School Board Meeting. Raymond said that a May bond issue is possible.

Hoheisel said that while no one has tallied the hours that the task force members put into this project, it is sure that they've worked many hours over almost 2 years on this committee. They held a small celebration in recognition of task force members at their last meeting.

(Item 3) Hoheisel reported that a copy of the Employee Handbook has been distributed to representative employee groups in the District for review. He received a request today from Cathy Rufer on behalf of the para professionals for more time to review the book before it is approved by the Board. Hoheisel asked for approval to delay Board review for one month; Lammers moved to table Handbook review until February; Raymond seconded; passed unanimously.

(Item 5) The Board received a copy of the updated Teacher Seniority List. Hoheisel noted an error on Teresa Diers' start date, which will be corrected before the list is posted. L. Weber made a motion to approve posting of the teacher seniority list; Heuer seconded; passed unanimously.

(Item 6) Hoheisel commented that the Resolution Directing Administration to Make Recommendations for Reductions in Programs is a precautionary measure that we've used in the past as the District moves into the yearly budgeting process. Zimmerman made a motion to approve the resolution; Steckelberg seconded; passed unanimously with a roll call vote of nine in favor, none opposed.

(Item 7) C. Weber moved to approve the resignation of Rande Sue Diers.

Superintendent Hoheisel noted an added resignation letter from Kelly Sauer, 7th and 8th grade reading teacher. A replacement, Laura Knutson, is being recommended for employment. C. Weber moved that the resignation approval would include Ms. Sauer's; Lammers seconded; passed unanimously.

(Item 8) Heuer made a motion to approve the employment recommendations stated in the agenda, and also with the addition of Laura Knutson to replace Kelly Sauer:

Linda Stelzer ­ Group Home Tutor

Fran Roux ­ Long Term Substitute Contract for Inga Judd

Julie Chap ­ Special Education Paraprofessional

Kathleen Deidrick ­ Special Education Paraprofessional

Maggie Briant ­ Food Service Clerical/Paraprofessional; B21 Step 1 ­ replacing Rande Diers.

L. Weber seconded; passed unanimously.

(Item 9) Hoheisel noted the Financial Audit proposal, stating that we haven't received other quotes at this point and that Burkhardt has been significantly lower than other firms in the past. Lorentz asked how the current proposal compares to previous years; Hoheisel replied that it is slightly higher, with less than $100 increase. Heuer made a motion to approve the proposal; Fowler seconded; passed unanimously.

(Item 10) Hoheisel explained the 1999 Minnesota legislation requiring each school district to initially allocate its general education and referendum revenue to each building in the district where the children who have generated the revenue are served. A district may, by board resolution, reallocate the revenue among buildings or for district-wide services. He strongly recommended, from the superintendent's perspective, to approve it. Heuer moved to approve the resolution; Steckelberg seconded; passed with a unanimous roll call vote of nine in favor and none opposed.

(Item 12) Chair Lorentz recognized Dawn Kalvig, Elementary Music Teacher, for her part in successfully implementing the "Writing and Singing Our History" Program at Humphrey Elementary. He also thanked Irene Bender and the Humphrey Museum for initiating this project and collaborating with Dawn to bring this exciting, cross-curricular study of arts and history to the students of Humphrey Elementary. A highlight of the program will be students working directly with folk singer Charlie Maguire as artist-in-residence to compose and perform original songs. Congratulations, Dawn, for your successful collaboration that will benefit students and the community in countless ways.

Lorentz also recognized several HLWW staff for their outstanding efforts over many years in organizing and hosting the Boys Basketball Holiday Tournament and the 9th Grade Boys Basketball Tournament. Merrill Skinner, Head Basketball Coach, has hosted the Holiday Tournament for 24 years and the 9th grade tournament for 16 years. Addie Mucha, Dick Sonstegard and Mary Robinson have helped to host these events during those years, too, and the Board expressed appreciation and thanks to each one for the many hours they've contributed to benefit students and the school.

Zimmerman moved to approve recognizing those stated; Steckelberg seconded; passed unanimously.

(Item 13) Superintendent's reports included:

­ Next Regular School Board Meeting, Tuesday, February 22, 2000, 8:00 pm at Humphrey Elementary Gymnasium (Tuesday due to President's Day on February 21). Also be aware of the possibility for a Special meeting prior to the 22nd.

­ Teacher Grievance - should have an update shortly.

­ Employee Recognition Dinner - need to start planning for this. Raymond has volunteered to head this event, and he will discuss it with Mary Pettit, who has coordinated it in the past.

­ Booster Club, Drama Scholarship - the Booster Club is seeking approval to collect donations at Fine Arts events at the School to fund a Drama Scholarship. Zimmerman made a motion to allow it; seconded by Steckelberg; passed unanimously.

­ Ag Grant - previously highlighted in Communications.

­ MSBA Annual Leadership Conference - Hoheisel was not able to attend this meeting due to other issues at the time, but Board Member Steckelberg did attend. Steckelberg highlighted the event for the Board, stating that he heard excellent speakers and that it was well worth the trip.

­ Hoheisel will ask Cindy Decker, Laker Pride Coordinator, to report on her recent activities and progress at the February meeting.

Committee reports included:

Zimmerman, Booster Club - the Boosters had planned to buy the trailer for school in January, but unfortunately ran short of funds. They are now planning additional fundraising. Their books have been audited, with all found to be in order. Once again, any donations from business and community people will be appreciated!

No other reports or business at this time.

Lammers moved to adjourn; Raymond seconded; passed unanimously and meeting adjourned at 9:25 p.m.

Respectfully submitted,

Michael Steckelberg, Clerk


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