HLWW School District 2687 Board Minutes

SPECIAL SCHOOL BOARD MEETING MINUTES

MONDAY, SEPTEMBER 20, 1999

7:30 P.M. - HUMPHREY ELEMENTARY

SCHOOL GYM

Chairperson James Raymond called the Special Meeting of Howard Lake-Waverly-Winsted School Board to order at 7:30 p.m. Roll call was taken. Members present were: James Raymond, Jim Fowler, Carol Fury, Randy Heuer, Richard Lammers, Eugene Lorentz, Charles Weber, Leo Weber, Ken Zimmerman. Others present were Supt. Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

The early meeting was devoted to review and discussion of the HLWW District Emergency and Crisis Plan. Mike Day distributed copies of the 1999-2000 Emergency Procedures and said that they are posted in all school classrooms. Nine fire drills are held each school year, approximately monthly; procedures are reviewed annually with faculty. In addition, Day has discussed emergency procedures with the Howard Lake Chief of Police, who agrees that procedures are adequate. After discussion, Rick Lammers briefly reviewed a meeting he and Supt. Hoheisel attended at Buffalo School regarding bomb threats and other emergency procedures, presented by a group from Bloomington. The board is interested in possibly having the same presentation for the HLWW district, which Lammers will pursue. Lammers expressed confidence in current procedures of HLWW based on information learned in the Buffalo presentation.

Raymond closed the early meeting with appreciation for attention to documenting and improving emergency procedures now and throughout the year. Adjourn early meeting to regular school board meeting.

Respectfully submitted,

Michael Steckelberg, Clerk


REGULAR SCHOOL BOARD MEETING MINUTES

MONDAY, SEPTEMBER 20, 1999

8:00 PM. - HUMPHREY ELEMENTARY SCHOOL GYM

The Regular September 20, 1999 School Board Meeting of Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 p.m. by Chairperson James Raymond. Following the Pledge of Allegiance, roll call was taken with the following members present: Gene Lorentz, Randy Heuer, James Fowler, Ken Zimmerman, Rick Lammers, Leo Weber, Mary Pettit (8:30), James Raymond, Charles Weber and Carol Fury. Members absent: Mike Steckelberg. Also present were Superintendent Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

One addition to the agenda was requested by Hoheisel (substitute teacher salaries), and one order change (move Systems Accountability Report to number 1). Both changes and agenda were approved in motion made by Heuer and seconded by L. Weber; passed unanimously.

C. Weber made a motion to approve the August 16, 1999 minutes; seconded by Heuer; passed unanimously.

Fowler made a motion to approve the September bills; seconded by C. Weber; passed unanimously.

Fury made a motion to approve the Treasurer's Report; L. Weber seconded; passed unanimously.

Supt. Hoheisel stated that current enrollment is very similar to that budgeted last spring, but is slightly over budgeted number in the primary grades 1 through 3. Enrollment is showing stable growth.

High School Principal Mike Day stated that the High School Open House on August 31, 1999 went very well and was well attended. The first weeks of school have gone well, and students and faculty have acclimated to the new year. Upcoming events include:

- LEEA banquet, September 22. Four HLWW teachers will be recognized for outstanding work: Karen Ready, Brad Robinson, Merrill Skinner and Charles Roux.

- Homecoming will be October 4 - 8; pepfest will be the morning of 10/8, and the parade will be at 2:30 on 10/8.

- Honors breakfasts will be 10/6 (junior high) and 10/7 (senior high).

Day reported that Howard Lake curfew for school-sponsored events is 12:00 midnight.

Day read the announcement of Derek Fogarty being named CMC male athlete of the week, which will be published in the St. Cloud Times and local papers.

Humphrey Elementary Principal Dean Wessman distributed Humphrey Elementary 1999-2000 Handbooks. Also reported:

- Bus safety sessions have been completed.

- New this year is a weekly community meeting held in the gym on Mondays at 8:20 for students and staff to share announcements, accomplishments and other information.

- Happenings Books are being sold for fund raiser.

- Pictures are scheduled for 10/6.

- Committee meetings taking place include:

* Minnesota Educational Effectiveness (MEEP) group meets on the first Monday of each month.

* District Curriculum Advisory Committee (DCAC) meets on the second Monday of each month.

- Dean attended a Grad Standard Technician's Meeting on 9/16.

- Late start will be on 9/22 from 7:30 to 9:30, during which time teachers will do curriculum mapping to see if gaps or overlaps exist in curriculum as compared to grad standard requirements. Fury asked if there is a plan in place to assist students who have not as yet passed grad standard tests; Dean said yes, there are additional reading and math classes to help them prepare and that they have 2 more opportunities to test.

Winsted and Howard Lake Elementary Principal Julie Millerbernd reported:

- Open house went well in both schools; estimate that 90% of parents attended.

- An Art Grant written by Shirley Olson takes effect in October, and will provide for an art teacher to teach quarterly in each grade.

- "Be Excited About Reading" fundraiser has started; it provides for magazine subscription offers to be sent to friends and family of students.

Money raised goes directly into classrooms.

- Kindergarten classes will visit Carlson Orchards.

- Part of Fire Prevention program will be the opportunity for Winsted students to ride the new fire truck to the station. Julie said the school has a very good relationship with Winsted Fire Department, including visits to the school by firefighters.

- At the end of September, Nancy Main and Julie will attend a Title Conference.

- Bus safety curriculum will be completed shortly.

- New this year in the elementary is "Looping," a process where one teacher stays with the same class for 2 years.

Related to the looping process, Millerbernd suggested that the administration and board may want to plan specifically for future educational directions, based on current research and experience. Examples include looping and all-day kindergarten, which the district could consider as possible options for parents and students, so more educational choices will be available for district residents.

Wessman explained another concept currently in place in Buffalo, where a team of teachers work together with groups of students in grades K through 2. This is another example of ideas the district will want to consider, again based on research, and that will give options to parents and students. Millerbernd said that she has talked with a Chanhassen School principal and has material on their process of multi-aged classes, which she will share. Raymond agreed and stated that members of the Board will want to visit schools where new programs are in place, such as Buffalo Discovery, to learn more about them. Wessman can arrange for a visit to Buffalo. Millerbernd said that she has talked with a Chanhassen School principal and has material on their process of multi-aged classes, which she will share. Hoheisel suggested formalizing discussion of future directions by having the administration team prepare a strategy for educational visioning to present to the Board, and that perhaps a subcommittee could be formed. Fury said that there is a strong connection between such visioning and the site task force so any committee should be a part of the Task Force or at least work very closely with them. Raymond suggested that this work would need to stay close to the Board, at least in the beginning. Hoheisel said that the task force will work closely with the architects regarding education delivery, so the task force may want to participate in this. Heuer stated that he would hesitate to give educational visioning directly to the Task Force because of their already heavy assignment, but might suggest another committee consisting of board members, parents and faculty. Hoheisel will include this topic on the agenda for October and asked the Board to be thinking about this in the meantime.

Zimmerman stated that he visited the Howard Lake school on 9/17 and was pleased to see all well-behaved students in classes and halls. He talked with students and teachers and felt all were positive. He plans to stop in Waverly and Winsted, too. He particularly appreciated seeing a third grader reading to a younger student and wanted to encourage students to help other students because it is a learning opportunity for both.

Hoheisel invited Board members to attend the Fall Area MSBA meeting in Monticello on Thursday, 9/23 with him. Another item of communication is from Christina Frankenfield, Howard Lake City Administrator, regarding the Time Capsule which is set on school property at the flag pole. It is scheduled to be opened in 2000, and the City Council would like to time the vault opening with Good Neighbor Days in June, 2000. All agreed with her suggestion.

No requests were made from the public.

(Item 9) Wessman reviewed the Systems Accountability Report (SAR), which needs to be reported to the State by 10/14, and includes curriculum and testing results from 98-99. The report will be published in the Outreach. The DCAC is responsible for this report and they spent considerable time on it at the last meeting. This report shows HLWW results in various tests, compared to State averages as well as other school districts that test with the same company. Our overall goal is to improve in all areas of testing and the report shows that, in general, HLWW test results are good.

Wessman pointed out results of student-ranked education-related items. The most highly ranked was Classroom Instruction; the lowest ranked was Variety of Courses which, Wessman said, indicates we should continue to look at more course options. Raymond stated that the report contains a lot of data and we'll need to be sure to present it as clearly as possible. Fury made a suggestion for enhancing a particular graph.

(Item 1) Hoheisel reported on progress of building and grounds projects, most of which are near completion.

(Item 2) Fowler stated that everyone should have received a copy of the Task Force communication package. It's at the printer now and will be available for mailing by the end of this week or the first of next. Two questionnaires are included with the brochure for residents, and they are requesting a 10 day turnaround. Linda Schroeder will compile and review responses. Heuer stated that it is imperative that residents respond to the survey, and asked Andrea Vargo of the Herald to reiterate that in the paper. Fury questioned why the Board didn't receive advance copy of the communication, so changes could be made before printing. Raymond stated that the intent was for the Board to have it before anyone else, not to initiate changes but to be prepared for the District mailing. After discussion, Hoheisel asked if there were other thoughts regarding the timing of Board review of proposed publications. Heuer stated general agreement with including the Board in the approval process, but thought the Task Force should have final say in its own publications.

Hoheisel stated that "the buck stops with the Board" so they should retain ultimate control over committees even though such committees have been empowered to act on behalf of the Board. Fury reiterated the need for clear understanding of the process between Board and committees, and any communications. Pettit commented that she was very impressed with the communication because it included much information and the survey won't take long for people to complete.

(Item 3) Hoheisel presented slightly revised School Board Goals for 1999-2000, with wording to be added to number 9c. Once finalized, it will be posted in the school. Final wording for 9c: "Board awareness of procedures regarding emergencies and crises." Lorentz made a motion to accept the goals with the additional change; Fury seconded; passed unanimously.

(Item 4) Final Fall Coaching Staff assignments are in place.

(Item 5) Hoheisel presented the two bids submitted for Waverly snowplowing. Fury made a motion to approve the lower JCD bid ($52.00/hour); seconded by Lorentz. Lorentz asked if JCD is bidding for 3 years? Hoheisel explained that JCD submitted both the 1 year and the 3 year bids, as he is currently under a 3 year contract with Maple Lake and wanted to offer the same to the HLWW District. Lorentz suggested the Board consider multi-year contracts in the future, if offered. Heuer stated that we need to confirm with JCD that his bid is for time spent on site; Hoheisel will confirm. L. Weber made a motion to amend the bid to specify time spent on site; Zimmerman seconded; passed unanimously.

(Item 6) Hoheisel reviewed list of employment recommendations. Hoheisel noted that teachers Nelson and Ringold will be prorated because of their later start dates. In addition, he stated that Barth is working on her Special Ed license; HLWW is the fiscal agent for Mielke's position as Holy Trinity Counselor; waiting for letter of resignation from Eric Papke. L. Weber made a motion to approve all recommendations as given; seconded by Zimmerman; Pettit abstained. Passed unanimously. Hoheisel noted that it is acceptable to employ school board members, such as is the case with Mary Pettit.

(Item 7) Hoheisel reviewed proposed property tax levy, reminding the Board that this is proposed, and that by 9/30 it needs to be submitted to the county. When the final levy is received in December, we will have all comparative information (year to year). He recommended that the Board approve this proposed levy, remembering that we'll have several months until the final version. Lorentz asked how this compares to previous years. Hoheisel stated he thought it was an 8% or 9% increase. Raymond asked if it includes all adjustments; Hoheisel said yes, and stated that his assessment of the levy is that it is reasonable. C. Weber made a motion to approve the levy; Zimmerman seconded; passed unanimously.

(Item 8) Hoheisel referred the Board to their copies of the new Personnel Handbook which was developed primarily by Joni Busch, Payroll Manager. Hoheisel stated that the booklet contains good information that the Board should review and let him know of questions. Fury stated that it should be reviewed by the school's attorney before approval; Hoheisel will send it to the attorney. Heuer asked to clarify which employees are covered by this book; Hoheisel responded that it is for those employees not already covered under a formal bargaining unit.

(Added item) Hoheisel distributed copies of rates paid to substitute teachers in surrounding communities, and said that there is a shortage of substitute teachers. The principals contacted other schools to learn their pay rates and found that HLWW is offering less than most districts. Therefore Hoheisel recommended raising the HLWW daily rate to $100. If a substitute works for consecutive 30 days, they will be put under contract. Zimmerman made a motion to approve the $100/day rate; Pettit seconded; passed unanimously.

(Item 10) Raymond read the names of HLWW elementary students who were among 15,000 Minnesota students recently honored for academic excellence and accomplishments at the Gathering of Champions at the Minnesota State Fair.

The event is sponsored by the Minnesota Academic Excellence Foundation. Students honored are:

Howard Lake - Natalie Borrell, Michelle Brandenburg, Rachel Briant, Kacie Carlsted, Nick Cook, Nicolas Fink, Andrew Ghostley, John Hammer, Bailey Hatrick, Tony Horstmann, Cassie Houston, Ben Kittock, Kassie Kloster, Danae Kyllonen, Marina Lillehei, Alyssa Marketon, Andrew Nelson, Kyla Raisanen, Abby Sawatzke, Leonard Stoppleman.

Humphrey Elementary - Dustin Barney, Amber Cardinal, Nathan Clark, Beth Custer, Amanda Daly, Bria Day, Jill Decker, Joey Decker, Travis Eggers, Michael Entinger, Alex Evenski, Cynthia Grangoth, Katie Jagodzinski, Wyatt Kern, Jenna Untiedt, Diana Lorentz, Anna Merritt, Jade Nichols, Clark Ostvig, Julie Rohling, Kristal Sawatzke, Carl Simmons, Amanda Weber, Eric Young.

Winsted Elementary - Hunter Day, Alexa Fern, Alix Greenhagen, Curtis Herbolsheimer, Erin Karels, Brittany Kuhnau, Cristina Leifson, Karen Rohling.

In addition, elementary students Kayla Hesse and Rachel Gustafson won $250 each for the Howard Lake Elementary School in a coloring contest sponsored by MacDonalds and KARE 11 TV. The money will be used for picnic tables and playground equipment.

Also the Howard Lake Lions, Howard Lake Legion Post 145, and the Waverly Lions should be recognized for their ongoing donations in support of the Howard Lake Star Student Report. This program has been a very successful means of encouraging positive student behavior and actions. Because of the support given by these local organizations, we have been able to provide very nice awards that the students are excited to receive.

Pettit made a motion to recognize the students and organizations listed; C. Weber seconded; passed unanimously.

(Item 11) Hoheisel reported the following:

- Laker Pride position was recently advertised; he has received 4 applications so far and will start interviewing this week. He will update the Board in the mid-meeting memo.

- He is working on ITV connectivity; will continue to report progress.

- Tentative dates have been set for teacher negotiations (mid December); will keep Board apprised.

- Successful bus inspection completed recently; transportation is going well so far this year. The school wants to be as consistent as possible for students as far as driveways, etc. and we want to listen to requests from parents regarding transportation, particularly with any questions of safety. Recently two pick-up spots were changed in response to safety concerns.

- This is the start of Hoheisel's 9th year at HLWW and he stated that he's pleased with the start of the year; he attributes a great deal of appreciation to the principals for their work in ensuring a smooth start. He appreciates the schools being in good, clean shape and that the environment around the schools is generally positive.

- A question had been raised previously regarding what would happen if both parties wanted out of the Holy Trinity lease. Hoheisel contacted Father Paul Wolf who agreed there would be no problem if that should occur.

- There is a new law regarding food service inspection, which the State provides at a cost. For HLWW, the three buildings will cost $550 for inspection.

- Norm Chafee from the State Department, Facilities, recently visited the school. He is part of the state's effort to send state committee people to school districts, particularly those that have recently consolidated. Hoheisel spent most of a day with Chafee viewing HLWW facilities. He felt that through Chafee, the State will be able to assist more effectively, dovetailing into capital loan and property valuation, and should help keep us from going through as many hoops as previously.

- Hoheisel will show Board members where classes will be added for class reduction. The Waverly site will not be an ideal situation because of limited space, which will be a concern for the buildings committee.

Item 12) Raymond asked for any other reports.

- Lammers reported that Wright Technical Center enrollment is currently 870 students, but they receive new students daily. One hundred students are employed.

- Zimmerman reported that the Booster Club has a great group of people involved, with something going on all the time. He encourages more people in the District to join this group as they need more to help. It's hard work, he said, but well worth it. Anyone interested can call Patty Krohn. He reported their financial balance as $4185. They are working on buying a trailer for the school, and plan to order it by October or November, to be delivered about 1/1/00 at a cost of about $6000. At the last football game, the Boosters sold chili with memberships. They will have a raffle in December. Zimmerman encouraged the principals to let teachers know that the Boosters may be able to help in special needs, so be sure to let them know of needs. Meetings are the first Monday of the month at 7:00 p.m. One concern, Zimmerman said, is that people tend to think of the Booster Club and Laker Pride groups as having the same purpose; he asked Riley Hoheisel and Mary Pettit to explain differences to them at the next meetings.

- Lorentz reported mediation date of 10/19 and requested that the Board negotiating team meet prior to that date.

- Heuer reported one concern from the FFA alumni regarding jobs the Ag Ed department is requested to handle. They are impressed with the good things the students are doing and how good the grounds at school look as a result of their efforts. But they also want to remind the school that some projects may not be as appropriate for these students such as when the job turns from a teaching/learning situation into "plain work." Hoheisel said yes, the Ag students have been involved for a few days on the bleacher improvement projects, and the school will keep in mind the appropriate involvement.

L. Weber made a motion to adjourn; Lorentz seconded; passed unanimously.

Meeting was adjourned at 9:45 p.m.

Respectfully submitted, Michael Steckelberg, Clerk


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