Lester Prairie School Board Minutes

Regular Meeting of the
School Board of Education
Monday, March 16, 2009
Gymnasium,
Lester Prairie Public Schools
A regular meeting of the Board of Education of District 424, Lester Prairie, McLeod County, Minnesota was held on Monday, March 16, 2009, in the school Gymnasium.
The meeting was called to order by Fred Blaser at 6:30 p.m. Roll call was taken and the following Board Members were present: Fred Blaser, Chester Hoernemann, Joe Miller, Rawelin Radtke, Jim Jorgenson and Karla Heigl. The Administration present included: Greg East, Pam Lukens and Scott Fitzsimonds. Approximately 63 members of the public were present, as well as Linda Scherer, representing the Herald Journal.
The Pledge of Allegiance was led by Chester Hoernemann.
Mr. East addressed the public regarding Recommendations for Reductions to be discussed later in the meeting. He explained that it would be the intent to meet the total proposed budget reductions of $345,165, not $600,000 as stated in an article in the Herald Journal Newspaper.
Jim Jorgenson made a motion to approve the consent agenda for this meeting as modified; to approve the minutes of the Regular Board Meeting of 2/10/09 and the Special Meeting of 3/2/09, and to approve bills in the amount of $111,767.51 and Student Activity in the amount of $5,534.06. Chester Hoernemann seconded the motion. The motion passed with a 6-0 vote.
In the Good News Section Mr. East presented the Board with a certificate from the United Way of McLeod County acknowledging our participation in the 2008 Fall Campaign. Karla Heigl gave an update on the upcoming Bulldog Bash on March 28, 2009.
In the open dialogue portion of the meeting, two members of the public spoke relating to the recommendations for reductions in programs and positions for the 2009-2010 school year.
Administrative Reports were given by Pam Lukens, Elementary Principal, Scott Fitzsimonds, Secondary Principal, and Greg East, Superintendent. Mr. East informed the Board the Perkins federal funding for career and technical education is planning a decrease of 10% for the next school year, so plans to use these funds will have to be adjusted accordingly. (Copies of the Administrative Reports are available in the District Office).
Recommendations for Reductions in Programs and Positions for the 2009-2010 School Year.
Joe Miller made a motion to reduce the amount of funds to be set aside in the reserve account for the General Fund in the amount of $100,000. In addition, decrease the amount set aside for the severance fund from $25,000 to $10,000, thus a savings of $15,000 and an overall savings of $115,000. Fred Blaser seconded the motion. The motion passed with a 6-0 vote.
Joe Miller made a motion to approve the following reductions to non-instructional areas of the budget:
A reduction in all supplies for all areas
Library $300.00
Custodians $1,500.00
Do not use paper newsletter and go electronic & letters when sent home only go to the oldest in each family (approximately) $1,000.00
Only one subscription to the Star Tribune for the Library drop all other subscriptions $450.00
Reduce Overtime for the custodians $500.00
Chester Hoernemann seconded the motion. The motion passed with a 6-0 vote.
Karla Heigl made a motion to approve the following reductions to non-instructional areas of the budget:
Eliminate summer custodial help $6,600
A reduction of .2 FTE Custodial Staff $4,723.48
Chester Hoernemann seconded the motion. There was further discussion. The motion passed with a 4-2 vote.
Chester Hoernemann made a motion to approve the following reductions to administrative areas of the budget:
Savings from not having salary for 2nd Supt. for part of the year as was done in 2008-09 school year $14,077.00
Reduction in supplies for all Administrative areas $100.00
Reduction in Supt. Travel $200.00
Reduction in Elementary Principal Travel $200.00
Reduction in HS Principal Travel $100.00
Terminate the Payroll Coordinator position and have the work absorbed by current member of the office staff and give this person an additional 1.5 hours per day to cover this work $5,785.00
Reduce office staff by .7 FTE and have one central office $31,253.00
Rawelin Radtke seconded the motion. The motion passed with a 6-0 vote.
Karla Heigl made a motion to reduce the Superintendent Position from fulltime to 60%. Rawelin Radtke seconded the motion. There was further discussion. The motion failed with a 2-4 vote.
Fred Blaser made a motion to reduce the Superintendent Position from fulltime to 80%. Joe Miller seconded the motion. There was further discussion. The motion failed with a 3-3 vote.
There was further discussion regarding the reduction of the Superintendent position.
Fred Blaser made a motion to reduce the Superintendent Position from fulltime to 80%. Joe Miller seconded the motion. The motion passed with a 4-2 vote. $20,000.00
Joe Miller made a motion to make the following reductions to Instructional Areas of the budget:
A reduction in all supplies K-12 $1,000.00
Reduce one FTE from the Elementary Teaching Staff $40,584.00
Reduce one paraprofessional (1 FTE) $17,500.00
Jim Jorgenson seconded the motion. The motion passed with a 6-0 vote.
Joe Miller made a motion to make the following additional reductions to Instructional Areas of the budget:
Reduce Music by .5 FTE $27,403.00
Reduce High School (grades 7-12) by1 FTE $46,110.54
Fred Blaser seconded the motion. There was further discussion. The motion passed with a 4-2 vote.
There were no reductions to the Extra-Curricular area of the budget.
Joe Miller made a motion to make the following reductions to Other Areas of the budget:
No payment for Energy Loan (paid off early in 2008-09 school year) $17,000.00
Drop the Board’s membership in SEE (Schools for Equity in Education) $1,512.00
Change phone companies from Embarq to Rochester Telecom Systems (RTS) $1,000.00
Make Community Education be more cost efficient by having the Programs pay more for themselves, by increasing costs to cover more costs $5,000.00
Jim Jorgenson seconded the motion. The motion passed with a 6-0 vote.
Chester Hoernemann made a motion to make an additional reduction to Other Areas of the budget as follows:
Drop the Board’s membership in the National School Board Association $1,450.00
Karla Heigl seconded the motion. The motion passed with a 5-1 vote.
Joe Miller made a motion to increase activities fees by $10.00 per sport. Fred Blaser seconded the motion. The motion passed with a 6-0 vote.
Jim Jorgenson made a motion to eliminate the activity fee discount for multi-athlete families. The motion failed due to lack of a second to the motion.
Karla Heigl made a motion to eliminate the High School Principal position. The motion failed due to lack of a second to the motion.
Jim Jorgenson made a motion to approve three non-resident agreements. Rawelin Radtke seconded the motion. The motion passed with a 6-0 vote.
Joe Miller made a motion to approve the resignation of John Rosell. Chester Hoernemann seconded the motion. The motion passed with a 6-0 vote.
The Board reviewed the 2008-09 budget of revenues and expenditures.
Mr. East explained to the Board that he had received a letter from the Minnesota Department of Education informing him that Lester Prairie Schools had an excess of reserve funds in our Food Services Account as of the end of the 2007-2008 school year. Therefore, Mr. East requested a 25-cent reduction in school lunches. Jim Jorgenson made a motion to reduce school lunches by 25 cents beginning March 17, 2009. Chester Hoernemann seconded the motion. The motion passed with a 6-0 vote.
No new items were reported under the School Board Reports.
Karla Heigl made a motion to approve the School Audit Bid from Eide Bailly as follows: 2008-2009 at a cost of $14,700.00, 2009-2010 at a cost of $15,300.00, and 2010-2011 at a cost of $15,900.00. Fred Blaser seconded the motion. The motion passed with a 6-0 vote.
Fred Blaser made a motion to approve Mathews Lawn Service for the lawn service for 2009 in the amount of $1,800.00. Chester Hoernemann seconded the motion. The motion passed with a 6-0 vote.
Chester Hoernemann made a motion to approve the contracts with Southwest and West Central Services for the 2009-2010 school year. Joe Miller seconded the motion. The motion passed with a 6-0 vote.
Chester Hoernemann made a motion to approve allowing the administration to pursue going to a 7-period day for the 2009-2010 school year. Jim Jorgenson seconded the motion. The motion passed with a 6-0 vote.
Agenda items for the next regular board meeting (April 20, 2009) include discussions relating to a Board Resolution allowing less than 8% of budget in the reserve fund, as well as the reduction from $25,000.00 to $10,000.00 in the severance fund.
The meeting was adjourned at 8:30 p.m.
Karla Heigl, Clerk
ISD #424
Published in the Herald Journal May 11, 2009.

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