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Winsted City Council Minutes

Regular Meeting

May 15, 2001

City Hall

7:00 PM

Present: Don Guggemos, Gary Lenz, Tom Wiemiller, Bonnie Quast,Tom Ollig.

Staff: Attorney Eggert, Betty Zachmann

Mayor called the meeting to order.

Lenz motioned to accept the minutes of May lst as written, Wiemiller seconded, unanimously carried.

URS Engineer Bill Johnson was present with an update of the County Road 1, (6th St. No.) Project. Three bids were received from McLeod County for the project:

Bauerly Bros. $1,016,323.48; Dunnick Bros. $1,139,960.69; WM. Mueller & Sons $973,700.72

After discussion Ollig motioned to accept the bid from Wm. Mueller & Sons in the amount of $973,700.72, contingent upon acceptance by McLeod County Commissioners, and Mn DOT, empowering the Mayor and Clerk to sign, Quast seconded, unanimously carried. The City will be responsible for steel casing, curb and gutter.

In order to expedite construction and design approval by the state, Johnson presented an addendum to the contract, in the amount not to exceed $17,888.00. Costs incurred would be absorbed by the County. Lenz motioned to approve Addendum No. 2, to the project, not to exceed $17,888.00, Wiemiller seconded, unanimously carried.

After the work shop held with design of Phase III, Winsted on the Lake, prior to the last meeting, owner Bill Gilk sent two alternate plans for providing a 2nd access to the southeast portion of the proposed development. Gilk was not present. Because Gilk had asked for direction from the Council, preferences with council members majority was Alternate B, although there were no strong objections of either plan from the council. Action and any decision must be taken by the Plan. Commission, at Gilk's request. It was unanimous that Gilk has put a good faith effort in working with requests.

Wiemiller and Quast had met with several building inspection firms to collect information on services provided. The concern of higher costs for permits was reviewed with members of the council. After discussion, Wiemiller motioned to contract with Paul Waldron Associates, with the plan review fee charges not to exceed 50% of value, and using the 1982 building fee schedule, Lenz seconded, unanimously carried. The current inspector will be given 30 days notice, and will complete all inspections he has permitted to that point.

Owners on Pontas Point then vocalized on objections they had to the proposed Gilk development. Until Gilk has applied for a Variance for this Phase of the development, no action can be taken by the City. It was made clear to those present by the Mayor, that the Plan Commission holds all Variance requests and Public Hearings, and makes decisions on development, which then goes to the City Council for final action and until that process has been completed, the City Council can take no action, nor make any decisions.

City Auditor, Paul Harvego, Fawcett, Young and Associates, presented to the Council the 2000 Audit. He reviewed and highlighted areas of the report. The City needs to continue working on establishing a 6 month cash flow for operating expenses. Review of the bond and construction funds was given, with some recommendations. Enterprise funds were discussed, along with rate structure. It was noted that rates will need to reviewed annual in order to continue to meet repair costs, and extensions and to build fund balance cash flow for future projects. Harvego would not recommend lowering utility rates. He reported on legislation that affects the TIF districts, prior to June, 1997 and will acquire more information once the bills are finalized at the State. He recommends that City be stricter with collecting past due utility bills, possibly implement larger late penalties, and enforcement be more severe. Other than cash flow, the city was in good financial condition.

Len & Linda Juncewski were present with the Preliminary Plat of Pheasant Run, 2nd Addition, which includes seven town homes. The Plan. Commission had held the Public Hearing on May 10th, with recommendation to grant a Variance to build on the east side to within 16.65 feet of lot line and approve the Preliminary Plat. Quast then motioned to approve the Preliminary Plan of Pheasant Run 2nd Addition, and to allow building to within 16.65 feet of the east property line, empowering the Mayor and Clerk to sign, Lenz seconded, unanimously carried.

Collateral of investments will be acted on at the next meeting, after additional information is gotten.

Wiemiller motioned to pay the following bills:

General 10392-10395 4,022.88 2868-2923 $150,887.12

Payroll 3821-3835 $9,458.65

Fire Dept. 3517-3522 $1,113.98

Notices from McLeod County Zoning Office were read, including a Variance set back from Mark Fiecke, and a Conditional Use Permit from Paul Gatz for a mini-storage. The City has no objection to these request, and will notify the County.

Jerry Otto submitted a bill in the amount of $1,500.00 for sewer damages to his property. The bill will be submitted to the insurance company.

Nola Dickhausen's probation had concluded, and upon satisfactory review, and recommendation from the Clerk, Lenz motioned to appoint Dickhausen to permanent, full time position of utility & payroll clerk, advancing to Step I of the salary scale, Ollig seconded, unanimously carried.

No further business, Quast motioned to adjourn the meeting, Wiemiller seconded, unanimously carried.

Betty Zachmann, City Clerk-Treas.

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