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Winsted City Council Minutes

JULY 20, 2004

7:00 PM

Present: Mayor Don Guggemos, Gerald Boldt, Tom Ollig, Bonnie Quast, and Tom Wiemiller

Also Present: Brent Mareck, City Administrator, Jeff Jacobson, Administration, Fran Eggert, City Attorney

Mayor Guggemos called the meeting to order.

Ollig motioned to adopt the consent agenda as presented:

I) Accept the Regular City Council Minutes of the July 6, 2004 meeting.

2) Approve a 3.2 License for Brat Busters on August 6, 2004 in Mill Reserve Park.

3) Establish a Budget Workshop for August 3, 2004 at 6:15 PM.

4) Approve the Bills

Boldt seconded, unanimously carried.

Mareck presented the quarterly report for the City Administrator. Mareck provided a JOBZ program update, along with information on the MN Design Team. Staff is also working on revising the Sexual Harassment Policy. Boldt motioned to accept the Administrator’s report, Wiemiller seconded, unanimously carried.

Jack Hahn requested the City replace the yield sign at the corner of 1st St. N. and Main Ave W. with a stop sign. The Council directed Chief Henrich to investigate the issue and report back at the next meeting.

Mareck presented information to the Council regarding the organization of the Public Works Department. Mareck citied the Public Works Department has had a history of working under a fuzzy set of expectations. A classic “Public Works Director” for most cities performs many administrative duties, including staffing, budgeting, and advanced planning for infrastructure needs, while the City of Winsted has routinely recruited individuals who will work as a “hands on” Public Works Director, while not requiring the performance of traditional responsibilities. The duties of the position have, through routine and necessity, been delegated unofficially to other staff within the City. The inconsistency between position requirements and real expectations has resulted in staggered duties and an exaggerated pay schedule for the position

In addition, Mareck stated the City’s recent attempt to fill the Public Works Supervisor (formerly Public Works Director) position precipitated this analysis due to the type of applicants the City reviewed and interviewed. Independent of former or existing Public Works employees, the City has struggled in properly defining the needs of the position, which became clear with the wide array of applicants for the position.

Mareck presented three options for the Public Works Department:

1) Retain the job description “as is” and open the position.

2) Alter the job description and open the position.

3) Eliminate the position and create two superintendent.

The Council discussed the new responsiblitites a change to a superintendent position may bring to other City staff and possibly making the change on a trial basis. Mareck stated he would prefer to make the change permanent to create stability with the Public Works Department. In addition, Mareck stated he would like to meet with the current Public Works staff to go over the positions and report back to Council at the next meeting.

The title of “Superintendent” was discouraged by the Council as they felt it still generated some misconceptions regarding the position. The Council preferred to change the position to a non-gender specific title, directing staff to make the appropriate designation.

WiemilIer motioned to proceed with terminating the Public Works Supervisor position and creating two new “lead” positions. Quast seconded, unanimously carried.

Boldt motioned to adopt Resolution 430-07-20-04, with an amendment citing that the grant administrator be named as the McLeod County Sheriff’s Department. Ollig seconded, unanimously carried.

Quast motioned to enter into a work agreement and amend the bills to pay 1/2 of the fees associated with the Minnesota Design Team visit of $1,875. Wiemiller seconded, unanimously carried.

OIIig informed the Council he will not be present at the August 17th meeting.

OIIig inquired about the City repairing a stretch fencing near the wastewater plant. Ollig will discuss with the adjacent property owner and report back to Council.

Boldt asked City staff to investigate purchasing mosquito control equipment. Staff will look at costs for the 2005 budget.

Quast motioned to adjourn, Boldt seconded, unanimously carried.

Brent Mareck

City Administrator

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