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Winsted City Council Minutes

AUGUST 3, 2004

7:00 P.M.

Present: Mayor Don Guggemos, Council Member Gerald Boldt, Council Member Tom Ollig, Council Member Tom Wiemiller; Absent: Council Member Bonnie Quast

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Jeff Jacobson, Administration; Deb Boelter, City Clerk-Treasurer

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Ollig motioned to adopt the consent agenda as presented:

a) Accept the Regular City Council Meeting Minutes of the July 20, 2004.

b) Establish a Budget Workshop for August 10, 2004 at 7:00 p.m.

c) Establish a Public Nuisance Hearing regarding a public nuisance violation against Scenic Homes(Winsted on the Lake) for August 17, 2004 at 7:00 p.m.

d) Accept the resignation of Debra Hatlestad as a Reserve Officer for the Winsted Police Department.

e) Authorize the purchase of six buck-a-bout replacements for Hainlin Park and Mill Reserve Park at a cost not to exceed $3,270. Recommended for approval by the Park Commission as a 2004 budgeted expenditure.

f) Accept project work for street and utility improvements in Phase I of Grass Lake Farm.

g) Authorize a Gambling Permit for Ducks Unlimited on September 14, 2004 at the Blue Note Ballroom.

h) Approve the Claims List for August 3, 2004.

3) No Special Presentations.

4) Quarterly Reports

a) Sheldon Swenson, Sales Manager with Waste Management gave an overview of the company and operations out of Winsted, MN. Highlights of the past year in the City of Winsted include:

• Conversion from rear load garbage container system to front load garbage container system for efficiency.

• Residents in the city of Winsted have recycled 28 tons of recycled product. An average of about 10 pounds per home.

• Single sort recycling will be proposed for the City of Winsted residents in the future.

Guggemos expressed appreciation on behalf of the City of Winsted for the many contributions Waste Management makes to the different organizations located in the City and surrounding communities.

5) No Public Hearings.

6) Old Business

a) Mareck reviewed SEH’s earlier proposal that had been denied by the Council during their July 20th meeting. Mareck presented a proposal from I&S Engineers & Architects, Inc. to prepare plans and specs for the CR 1 street light project at a cost not to exceed $6,300.

Guggemos recommended that I&S Engineers & Architects, Inc. prepare the design of an electrical distribution system and staff would obtain quotes based on the completed design.

Mareck discussed the funding for the project. Mareck estimated that the project will cost approximately $70,000 including the engineering fees. After discussion, the Council recommended that funding for the project come from the General Fund Reserve.

Ollig motioned that I&S Engineers & Architects, Inc. prepare the design of an electrical distribution system for the CR 1 street light project at a cost not to exceed $2,000. Boldt seconded. Motion carried 4-0.

b) Doug Klamerous of SEH was present at the meeting to review the bidding process and construction schedule of the well project at Hainlin Park.

Guggemos asked if SEH staff is working on obtaining a PFA loan to fund this project. Klamerous verified that SEH staff is working on obtaining a PFA loan.

Boldt motioned to authorize the advertisement of bids for the well project at Hainlin Park. Ollig seconded. Motion carried 4-0.

c) The Council reviewed a report by Chief Henrich concerning the visibility of the yield sign located at Main Avenue West and 1st Street North, and possibly replacing it with a stop sign. Chief Henrich’s concern was that of vehicle safety during the winter months. Vehicles will have a hard time complying with this sign by coming to a complete stop without sliding backwards into other vehicles. Chief Henrich’s memo verified that there have been no notable accidents at this intersection for many months.

Ollig motioned that the Public Works Department and Police Department work together to relocate the yield sign so it is more visible to motoring traffic. Wiemiller seconded. Motion carried 4-0.

Guggemos asked the Public Works Department to remove and relocate the “No Truck” sign attached to the electrical pole on 1st Street North.

d) Mareck reviewed the proposal to eliminate the Public Works Supervisor position, create two Maintenance Lead positions, and accept the corresponding position description and pay scale

Mareck reminded Council that the future intention is to hire another full-time Maintenance person.

Ollig asked, Dave Meyer, his opinion on staff’s proposal. Meyer agreed 100% with the position of staff.

Wiemiller motioned to eliminate the Public Works Supervisor position. Boldt seconded. Motion carried 4-0.

Ollig motioned to create two Maintenance Lead positions and accept the corresponding position description and pay scale. Wiemiller seconded. Motion carried 4-0.

Boldt motioned to appoint Dave Meyer and Jamie Stotko as Maintenance Leads at a rate of $16.31 per hour. Wiemiller seconded. Motion carried 4-0.

7) New Business

a) Boelter presented proposals on networking the bookkeeping software, the inclusion of the Minnesota Auditor’s Government Accounting Standards Board 34(GASB 34) software, and training. The networking would allow the Account Payable, Payroll, Utility Billing, and General Ledger to operate interactively.

Staff received a proposal from Fund Balance in the amount of $14,588 and a proposal from Banyon Data Systems, Inc. in the amount of $14,750. When evaluating the proposals, staff took into consideration the Annual Maintenance fees, technical support, and training expenses. The Annual Maintenance fee for Fund Balance was higher than Banyon Data Systems, Inc. Technical support for Fund Balance is offered through Webex training at an hourly fee. Banyon Data Systems, Inc. does not charge for technical support. Fund Balance is headquartered out of Ann Arbor, Michigan so training expenses were considerably high in comparison to Banyon Data Systems, Inc., headquartered out of Burnsville, Minnesota.

Ollig motioned to authorize the purchase of Banyon Data Systems, Inc. software at a cost not to exceed $14,750.

b) Mareck reviewed an estimate for a feasibility study for sewer and water installation to Pontas Point. The residents of Pontas Point approached the City concerning costs associated with annexation.

Ollig motioned to authorize SEH to prepare a water and sewer feasibility report for Pontas Point at a cost not to exceed $2,500. Boldt seconded. Motion carried 4-0.

c) Wiemiller motioned to authorize the purchase of a roof top heating unit for the sewer plant from Tim Purcell Plumbing and Heating at a cost not to exceed $ 9,120. Ollig seconded. Motion carried 4-0.

d) Ollig motioned to authorize the purchase of a roto-strainer for the sewer plant from Vessco at a cost not to exceed $ 29,266. Boldt seconded. Motion carried 4-0.

8) Other

a) Mareck reported that McLeod County Highway Department again reviewed the City of Winsted’s request for turn lanes, stop signs and speed limit changes on CSAH 1. They denied the request for stop signs and speed limit changes on CSAH 1 however, they agreed to install turn lanes on CSAH 9 (Baker Avenue), Main Avenue-Westbound, Main Avenue-Eastbound, and CSAH 6 (Linden Avenue).

b) Eggert requested approval from the Council for Resolution No. 431-08-03-04 proposing the vacation of a certain portion of Arthur Avenue. Boldt motioned to approve Resolution No. 431-08-03-04 proposing the vacation of a certain portion of Arthur Avenue in the City of Winsted and a Public Hearing regarding the vacation to be held on Tuesday, September 7, 2004, 7:00 p.m. at a regular meeting of the City Council in the Winsted City Hall Chambers, 183 Main Avenue West, Winsted, Minnesota. Wiemiller seconded. Motion carried 4-0.

9)Adjourn

Wiemiller motioned to adjourn. Boldt seconded. Motion carried 4-0.

Deborah R. Boelter

City Clerk-Treasurer


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