Winsted City Council Minutes

Budget Workshop September 7, 2004

6:30 P.M.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Gerald Boldt

Absent: Council Member Tom Ollig

Staff Present: Brent Mareck, City Administrator; Deb Boelter, City Clerk-Treasurer

Presentation of Winsted Pride Award to residential winners, Ted and Lori Fasching.

Mareck highlighted changes to the 2005 Budget based on Council’s request from the previous workshop:

• Increase to Park budget for recrowning of the football field.

• Increase to Clerk-Treasurer’s budget for a part-time, temporary position to update filing system.

• Increase to Fire Department fund due to increase of per unit cost from $113 in 2004 to $140 in 2005.

Mareck reviewed Resolution 434-09-07-04 certifying the 2005 levy.

Quast asked the Council and staff to review the employee health care coverage. Guggemos directed staff to complete a report detailing what health care coverage will be for each employee, their spouse, and/or children.

Quast asked about funding for recrowning the football field if the project would cost more than budgeted. Mareck clarified that additional funding is available if needed.

Boldt asked if the proposed 2005 Budget included an additional full-time police officer. Mareck verified that the numbers support the addition of a fourth officer, but Council would have to take additional action to approve the position.

Council discussed areas where the budget can be decreased if needed.

Quast motioned to adjourn meeting at 6:45 p.m. Boldt seconded. Motion carried 4-0.

Deborah R. Boelter

City Clerk-Treasurer


City Council Meeting

Council Chambers

September 7, 2004

7:00 P.M.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Gerald Boldt

Absent: Council Member Tom Ollig

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Deb Boelter, City Clerk-Treasurer

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Wiemiller motioned to adopt the consent agenda as presented. Quast seconded. Motion carried 4-0.

Accept the Regular City Council Meeting minutes of August 17, 2004.

Approve an agreement between the City of Winsted and McLeod County for 2005 assessing services at a cost not to exceed $8,576.

Authorize the execution of a grant agreement between the City of Winsted and the Minnesota Department of Public Safety for funding up to $75,000 for the Kingsley lift station generator project estimated to be $100,000.

Approve the Claims List for September 7, 2004.

3) Special Presentations

Presentation of Winsted Pride Award to Business Winner, Millerbernd Manufacturing. Dave Millerbernd accepted the award on behalf of Millerbernd Manufacturing.

4) Quarterly Reports

Brent Mareck, City of Winsted Administrator, reported on the following:

The cable access channel is now designed to provide multiple programming.

The Steering Committee of the MN Design Team held a meeting and had several participants attend. The meeting was productive and generated many ideas.

Encouraged the Council to stop in at the Winsted Public Library to look at the furniture that was purchased with the $ 1,000 donation from the City of Winsted.

Guggemos asked the Council to consider authorizing a one year credit towards water usage to be given as door prizes at the MN Design Team Workshop to be held October 15th and 16th, 2004. Quast asked staff to check the legality of offering such a door prize. Mareck will check with the League of MN Citites(LMC).

5) Public Hearings

Resolution 433-09-07-04 – Street Vacation

Mareck explained the vacation of Arthur Avenue to the Council.

The Public Hearing was opened. Mrs. Bonnie Schmidt, 550-2nd Street South, Winsted, Minnesota was in attendance. Schmidt had no objection to the vacation. Schmidt asked if the property would be developed as residential. Guggemos verified that the area is currently zoned single family residential.

Eggert received a letter from Hubbel Lighting (formerly Sterner Lighting) expressing concern about whether the asphalt would be removed from the vacated Arthur Avenue. Eggert verified to Hubbel Lighting that the street will remain as is.

Quast asked if the residents in Barrett’s 3rd Addition, Blocks 2 and 3 have been informed that the alley located between Second Street and Third Street will become a dead end at the south entrance and exit, and that they will only be allowed to enter and exit the alley from the north off of Sherman Avenue. Staff explained that the Public Hearing Notice did not inform the residents of the dead end. The Council directed staff to send a letter to the residents in Barrett’s 3rd Addition, Blocks 2 & 3 informing them that the alley will become a dead end at the former Arthur Avenue. The letter should also explain that they will only be allowed to enter and exit the alley from the north off of Sherman Avenue.

The Public Hearing was closed.

Quast motioned that Resolution 433-09-07-04 vacating a certain portion of Arthur Avenue be adopted contingent upon Hubbel Lighting (formerly Sterner Lighting) transferring the deed from Third Street South to the City of Winsted, that no public utility easement exist in Arthur Avenue, and a letter be sent to the residents located in Barrett’s 3rd Addition, Blocks 2 and 3 informing them that the alley will become a dead end at the former Arthur Avenue and that they will only be allowed to enter and exit the alley from the north off of Sherman Avenue. Wiemiller seconded. Motion carried 4-0.

6) No Old Business.

7) New Business

a) Pension Benefit – Winsted Fire Department Relief Association

Ken Fitchwell, Winsted Fire Department Relief Association Treasurer presented a proposal to the Council that the pension benefit for Winsted Fire Department Relief Association members be increased from $1,100 to $1,200 per year of service. Ron Hepola, Winsted Fire Department Relief Association Auditor, was in attendance at the meeting to give a summary of the Fire Relief Association’s investments and verify that their budget is able to accommodate the increase.

Quast motioned to increase the pension benefit for Winsted Fire Department Relief Association members from $1,100 to $1,200 per year of service. Boldt seconded. Motion carried 4-0.

Resolution 434-09-07-04 – 2005 Levy Certification

Boldt motioned to adopt Resolution 434-09-07-04 certifying the 2005 levy at $906,136. Wiemeller seconded. Motion carried 4-0 by Roll Call Vote.

Site Plan Approval – Sportsmans Plus – Winsted Industrial Park

Mareck presented the Site Plan for Sportsmans Plus to the Council. The Planning Commission reviewed the Site Plan and recommended the Council approve the Site Plan with the following conditions:

Maintain grass and landscaping on the north end of the site including the airport clearance area.

Provide a 10 foot landscaped strip along the eastern edge of the property.

Provide appropriate erosion control to prevent gravel washout into the City street at the east entrance of the facility.

Obtain all necessary permits, including but not limited to, a building permit and sign permit.

Boldt asked if the proposed 9 parking stalls included handicap parking. Guggemos verified that the parking stalls would meet the Americans with Disabilities Act(ADA) standards.

Wiemiller motioned to approve the site plan for Sportsmans Plus for Lot 1, Block 1 of the Winsted Industrial Park Two with the conditions recommended by the Planning Commission. Quast seconded. Motion carried 4-0.

d) City Hall Lease Agreement – Steve Haugdahl

Mareck reviewed the lease conditions with the Council. With the MN Design Team coming to Winsted this Fall, they recommended that the City continue the 3 year lease agreement with Steve Haugdahl giving them time to review what the future needs of City Hall will be.

Quast motioned to enter into a 3-year lease agreement with Steve Haugdahl for City Hall office space. Boldt seconded. Motion carried 4-0.

Offensive Behavior Policy

Mareck presented a summary of the proposed City of Winsted Offensive Behavior Policy, which would repeal the Sexual Harassment Policy, and the steps that will be taken when the policy is approved. Upon approval, staff will be required to read the entire policy and sign a verification stating that they have reviewed the policy. Staff will also be professionally trained on the Offensive Behavior Policy.

Wiemiller motioned to repeal the City of Winsted Sexual Harassment Policy. Quast seconded. Motion carried 4-0.

Boldt motioned to adopt the City of Winsted Offensive Behavior Policy. Quast seconded. Motion carried 4-0.

Purchase – Computer Equipment – Clerk-Treasurer

Boelter presented a proposal to the Council for purchase of a laptop computer, accessories, projector, and portable screen.

Quast motioned to authorize the purchase of a laptop computer, accessories, projector, and portable screen at a cost not to exceed $4,500. Wiemiller seconded. Motion carried 4-0.

8) Other

a)Mareck presented a request to the Council authorizing Dan Wroge to remove the sludge from the oxidation ditches. Mareck explained that the City of Winsted’s plan for sludge removal is still being reviewed by Minnesota Pollution Control Agency(MPCA). As a result of the delay, the sludge needs to be removed from the oxidation ditches to make room for more sludge.

Boldt motioned to authorize Dan Wroge to remove the sludge from the oxidation ditches at a cost not to exceed $5,000. Quast seconded. Motion carried 4-0.

b) Wiemiller expressed concern over the operation of the Winsted Post Office. He contacted the Minneapolis supervisor but was not receiving any response. Wiemiller asked if there was anything the City Council could do to insure cooperative and accommodating operation of the Winsted Post Office.

Mareck reported that staff had contacted Senator Norm Coleman’s office and asked if representatives would meet with community leaders to address the concerns of the Winsted Post Office operations. A meeting will be scheduled in the near future.

9) Adjournment

Quast motioned to adjourn. Boldt seconded. Motion carried 4-0.

Deborah R. Boelter

City Clerk-Treasurer


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