Winsted City Council Minutes

Council Chambers

September 21, 2004

7:00 P.M.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Tom Ollig, Council Member Gerald Boldt

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Dave Meyer, Maintenance Lead; Jamie Stotko, Maintenance Lead; Deb Boelter, City Clerk-Treasurer;

Doug Klamerous, SEH; Larry Anderson, SEH

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Quast motioned to adopt the Consent Agenda as presented. Wiemiller seconded. Motion carried 3-0. Ollig absent.

a) Accept the Budget Workshop Meeting minutes of September 7, 2004.

b) Accept the Regular City Council Meeting minutes of September 7, 2004.

c) Authorize rescheduling of the Regular City Council meeting from Tuesday, November 2nd, 2004 to Wednesday, November 3rd, 2004 due to the General Election.

d) Authorize Truth-In-Taxation Public Hearing for Tuesday, December 7, 2004 at 7:00 p.m.

e) Authorize Public Hearing regarding Drive-Way Ordinance for Tuesday, October 19, 2004 at 7:00 p.m.

f) Approve the Claims List for September 21, 2004 as presented.

3) Special Presentations

a) Senior Living Survey Results

Amy Wilde, a consultant with Mid-Minnesota Senior Services Development, presented the Data Summary and Analysis on the “Minnesota Living Well Community” survey done by polling senior citizens in Winsted. The Summary and Analysis covered the following issues in regards to senior residents in the City of Winsted:

• Navigating the community (city infrastructure)

• Transportation

• Housing

• Services for seniors

• Support families who are caregivers

The City of Winsted scored high in the areas of navigation, housing, and services for seniors. The survey results showed that the Winsted City Council and business community are doing an exceptional job in accommodating and welcoming senior citizens.

The City of Winsted can use the results to identify the needs of seniors for future planning. To accommodate senior residents in the City of Winsted, Wilde recommended improvements to transportation and awareness of caregiver programs. Wilde will be making these recommendations to McLeod County Social Services.

The City of Winsted’s responsibilities include providing meeting space for senior citizen support groups and organizations, encourage police department and public services to assist seniors with different programs, and include senior input in future planning.

Wilde presented the City of Winsted with a plaque acknowledging their achievements in accommodating and welcoming senior citizens in the community.

4) Quarterly Reports

a) Public Works Department

Stotko reported on completion of the following:

• Sewer jetting

• Tree Trimming

• Chlorine equipment for both wells is installed and working

• Water tower has been washed

• Helped with Winsted Festival

• Spraying and cutting weeds down throughout the City

• League of Minnesota Cities (LMC) inspected shop and recommendations were implemented

• Replaced gate valves

• Repaired water main break

• Painted crosswalks and parking lines

• Training

Future projects include:

• Flushing fire hydrants

• Sweeping leaves

• Prepare trucks for snow plowing

• Picking up flower boxes

• Putting new buc-a-bouts in Hainlin and Mill Reserve parks

• Continue to trim trees – “Sentence To Serve” members will be assisting with trimming trees the week of September 27, 2004

• Spray weeds in the parks

• Training

5) Public Hearings

a) Ordinance 04-05 – Accessory Structures – Zoning Ordinance

Mareck presented a proposal for an ordinance amendment by recommendation of the Planning Commission, on a 4-1 vote with Chairman Ebensperger voting against, that would eliminate maximum size of 750 square feet for an accessory structure. The recommended standard would allow property owners to construct an accessory structure of up to 10% of their lot area.

Guggemos recommended leaving the ordinance as is. Ollig clarified that if the ordinance remains the same, a resident could petition the Council for a variance to build a larger accessory structure.

Ollig motioned not to accept the Planning Commissions recommendation on Ordinance 04-05. Quast seconded. Motion carried 4-0.

Guggemos requested that staff provide recommendations to the Planning Commission and Council on any variance requests.

6) Old Business

a) Award of Bid – Well Project – SEH-Doug Klamerous

Klamerous reviewed the bid opening results with the Council. Klamerous recommended the City Attorney review the letter from Mark J. Traut Wells, Inc. to verify that it meets the Minnesota Public Facilities Authority’s (MPFA) requirements on Small Minority and Women’s Owned Business (SMWB).

Ollig motioned to accept the bid from Mark J. Traut Wells, Inc. to dig a well in Hainlin Park in the bid amount of $170,080 contingent on a legal opinion from the City Attorney on whether the bid from Mark J. Traut Wells, Inc. meets MPFA’s requirements on Small Minority and Women’s Owned Business (SMWB). Boldt seconded. Motion carried 4-0.

b) Wastewater Plant – SEH-Larry Anderson

Anderson discussed the status of the pond construction project at the Winsted Wastewater Plant. The City of Winsted has not received approval to construct the pond this fall from the Minnesota Pollution Control Agency (MPCA). As a result, pond construction improvements will take place from May, 2005 through August, 2005. The delay in the project means that biosolids will have to be removed from the oxidation ditch this fall and will have to continue being stored in the oxidation ditch. Council approved removal of the biosolids from the oxidation ditch this fall at the September 7, 2004 Council meeting.

Anderson presented a proposal for storing the biosolids in a Geotube. The Geotube would be a temporary solution. The Geotube is beneficial because it is not weather dependent. Ollig asked if the drainage of the Geotube causes an environmentally damaging odor. Anderson clarified that the drainage of the tube will cause an environmentally damaging odor.

Guggemos recommended that the City wait to complete the project until the fall, 2005. Mareck explained that this would give the City of Winsted the opportunity to apply for a Public Facilities Authority (PFA) loan for the project.

Ollig requested that staff contact the City of Watertown, Minnesota and find out how the Geotube is working for their community.

Mareck requested that staff meet with SEH and PeopleService, and make a presentation to the Council in the future. Council agreed.

c) Franchise Fee Disbursement

Mareck presented a Franchise Fee Disbursement report to the Council. Lester Prairie has approved the presented disbursement. In the future, the City of Winsted and Lester Prairie will receive separate franchise fee checks.

Wiemiller motioned to pay the City of Lester Prairie undistributed franchise fees in the amount of $21,106.56. Boldt seconded. Motion carried 4-0.

7) New Business

a) County Recycling Policy – McLeod County Solid Waste Management

Mareck reviewed a letter from Ed Homan, McLeod County Solid Waste Director requesting that the City of Winsted adhere to a proposed county recycling policy that would specify that recyclable materials are to be source separated by material type for collection.

Ollig asked what the City of Winsted would risk if they chose not to participate. The City of Winsted would lose $20,000 in SCORE Funding. Wiemiller shared his concerns regarding cooperation from the residents.

Guggemos directed staff to review Homan’s letter and reply on behalf of the City Council addressing the following:

1. Detailed explanation of the differences in the collection methods of “source separated by material type” as opposed to “commingled form.”

2. Define solutions should residents fail to recycle by source separated material type.

3. Detail solutions or remedies should the City of Winsted choose to opt-out of this program.

4. Provide a print-out that would indicate the projected net-revenues for the proposed recycling program.

5. Provide an explanation for the delay in filling the “hauler” position on the Solid Waste Advisory Committee with a representative from Waste Management.

Ollig asked what time frame the City of Winsted has in providing input on the request from the McLeod County Board of Commissioners. Mareck explained that the City’s contract with Waste Management runs through 2007.

b) Park Reservation Policy

Mareck presented a recommendation from the Park Commission to adopt a park reservation policy and fee, for Mill Reserve Park and Hainlin Park, as a means to provide additional funds to help maintain these areas and as a way to better administer the reservation of the facilities.

Council requested that a copy of the completed reservation form be given to the group that makes the reservation, so they can verify their reservation with anyone who might be occupying the park during the time they reserved it.

Quast motioned to adopt a park reservation policy and fee for Hainlin and Mill Reserve Parks. Boldt seconded. Motion carried 4-0.

c) Computer Software – Radio Read Interface and Customer Direct Payments

Boelter presented a proposal to the Council for computer software that would implement the Radio Read program for water meter readings and also allow customers to have the option of direct payments for their water/sewer billings.

Boldt motioned to authorize the purchase of the Banyon Data Systems, Inc. computer software for Radio Read interface and customer direct payments at a cost not to exceed $2,285. Quast seconded. Motion carried 4-0.

9) Other

Mareck reviewed the progress of the MN Design Team visit.

10) Adjourn

Ollig motioned to adjourn. Quast seconded. Motion carried 4-0.

Deborah R. Boelter

City Clerk-Treasurer

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