Winsted City Council Minutes

General Election Canvassing Board

Council Chambers

November 3, 2004

6:45 p.m.

Present: Council Member Tom Wiemiller, Council Member Gerald Boldt, Brent Mareck, City Administrator, Deb Boelter, City Clerk-Treasurer

Boelter opened the meeting at 6:50 p.m.

Boelter gave an overview of the November 2nd, 2004 General Election. Overall the Election process ran smoothly. There were some issues that had to be addressed:

1) When the polls opened at 7:00 a.m., the Election Judges had opened a sealed package of ballots, initialed them as required, and distributed them to voters. Some of the ballots were City of Silver Lake ballots and had been mixed in with the City of Winsted ballots. The Election Judges were able to retrieve all of the City of Silver Lake ballots that had been distributed and replace them with City of Winsted ballots.

2) The City Clerk and another Election Judge processed the Absentee ballots, there were three City of Silver Lake ballots that had been sent to City of Winsted residents for absentee voting. The ballots were duplicated in all election offices except for the City of Winsted Mayor and Council.

3) When the polls closed and the Election Judges processed the results, our records showed that 1,160 ballots had been received by City of Winsted residents. The ballot machine showed that we had 1,162. The discrepancy was the result of two City of Winsted ballots being sent to two Winsted Township voters. When the Election Judges for Winsted Township ran the absentee ballots through ballot machine, they were recorded to the City of Winsted. The ballots were returned to the McLeod County Auditor’s office.

The Canvassing Board reviewed the November 2nd, 2004 General Election results as presented.

Mareck motioned that the City Council accept the recommendation of the Canvassing Board and certify the November 2nd, 2004 General Election results. Wiemiller seconded. Motion carried 4-0.

Wiemiller motioned to adjourn. Boldt seconded. Motion carried 4-0.

Respectfully,

Deborah R. Boelter

City Clerk-Treasurer


City Council Meeting

Council Chambers

November 3, 2004

7:00 P.M.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Tom Ollig, Council Member Gerald Boldt

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Deb Boelter, City Clerk-Treasurer; Mike Henrich, Chief of Police; Rob Beckfeld, Metro West Inspection Services

1) Mayor Guggemos called the meeting order at 7:00 p.m.

2) Ollig motioned to adopt the Consent Agenda as presented. Quast seconded. Motion carried 4-0.

Accept the Regular City Council Meeting minutes of October 19, 2004.

Certify the November 2nd, 2004 General Election findings made by the Canvassing Board.

Approve $ 500 donation to Winsted Area Chamber of Commerce for the Winsted Winter Festival.

d) Grant a parade permit to the Winsted Area Chamber of Commerce for the Winsted Winter Festival on Saturday, December 4, 2004.

e) Grant a horse permit to the Winsted Area Chamber of Commerce for horse drawn wagon rides for the Winsted Winter Festival on Saturday, December 4, 2004.

f) Approve Amended Claims List from October 19, 2004 as presented.

Approve the Claims List for November 3, 2004.

3) No Special Presentations.

4) Quarterly Reports

a) Metro West Inspection Services – Rob Beckfeld

Beckfeld distributed a Building Permit comparison between 2003 and 2004 and talked about the different types of permits issued. As of October 31, 2004 there have been 76 Building Permits issued. In 2003, 98 Building Permits had been issued by October 31, 2003. Beckfeld explained that overall, Metro West Inspections is seeing a trend in decreasing building permits issued throughout all the municipalities that they serve.

Beckfeld reported on the Golden Gate Townhouses. He has issued two permits to complete two of the townhouses. Beckfeld has inspected both townhouses being finished and they meet all requirements.

Beckfeld discussed the Old City Hall project. The project has been moving slowly. Beckfeld spoke to the owner and he conveyed that he is finishing up other projects and will soon begin working on the building. The owner will be making the main level an office space and the second level will be apartments. Beckfeld clarified to the owner that he will not need a building permit for the work he is doing on the main level because he is not changing the structure or use of the building. The owner will be working with an architect to complete the second level. Beckfeld reminded the owner that he will need a building permit for the construction done on the second level. Since a building permit has not been issued for the work being done on the main level, the Council requested that Beckfeld inspect the main level when the work is complete. Beckfeld agreed to check on the progress of the construction periodically and do a final inspection when the main level is finished.

Beckfeld discussed proposed construction of an open air stage for Winstock.

5) No Public Hearings.

6) Old Business

Winsted Police Patch – Chief Henrich

Henrich presented a copy of the finished police patch and requested permission to purchase the patches. Henrich stated that a star will be added to the copy of the patch he presented.

Quast motioned to adopt a new police patch for the Winsted Police Department and purchase patches. Boldt seconded. Motion carried 4-0.

b) Generator Kingsley Lift Station – Preparation of Plans and Specs - SEH

Mareck presented a request for the Council to authorize SEH to prepare plans and specs for construction of an emergency generator at the Kingsley Lift Station.

Mareck reported that the City received a grant from Federal Emergency Management Agency(FEMA) for an emergency generator at the Kingsley Lift Station. Winsted applied for the grant in the summer of 2002 after flooding and back-up issues led to emergency by-pass procedures.

Boldt motioned to authorize SEH to prepare plans and specs for an emergency generator at the Kingsley Lift Station. Wiemiller seconded. Motion carried 4-0.

7) New Business

a) Computer Purchase – Winsted Police Department – Chief Henrich

Henrich presented to the Council the Police Department’s need for an updated computer and software. New computers and software would allow them to become more efficient and accurate in reporting and communication. The new programming would also expedite reporting.

Center Point Energy did approve a grant of $2,500 towards the purchase of the computers and software for the Winsted Police Department.

Henrich reported that he has worked with Steve Williams, technology consultant for the City of Winsted, to purchase computer equipment and software that will meet the needs of the Police Department.

Ollig motioned to authorize the Police Department to purchase two new computers, the needed software, and networking costs not to exceed $6,598. Quast seconded. Motion carried 4-0.

Fence Ordinance – Public Hearing Request

Dan Dickhausen represented Scherping Systems at the meeting. Scherping Systems has requested that the City amend their Fence Ordinance to allow for fencing to be at least eight feet high. The current ordinance allows for fencing to be a maximum of six feet high. In addition, Scherping Systems requests that language be changed to allow strands of barb wire to be installed outside of the fence. The ordinance currently requires barb wire to be installed inside the fence.

Guggemos requested that the Council consider changing the ordinance to make exceptions for constructing industrial fencing that is not adjacent to housing developments.

Wiemiller asked if Scherping Systems could set the post now to avoid increased expenses in the winter, and then the post could be adjusted in accordance with the findings from the Public Hearing.

Mareck recommended that Dickhausen apply for a Conditional Use Permit that complies with current specifications and the Council establish a Public Hearing regarding Scherping Systems request for Tuesday, December 7, 2004.

Ollig motioned to establish a Public Hearing for Tuesday, December 7, 2004 to consider amending the fencing ordinance. Boldt seconded. Motion carried 4-0.

Conditional Use Permit – Open Outdoor Sales – John Kennedy – TABLE

Kennedy requested that the Council table the request at this time.

Council tabled.

Site Plan Approval – Herald Journal Publishing – Commercial Building

Mareck presented the Planning Commission recommendation to approve the site plan for the Herald Journal Publishing commercial building. Mareck reviewed site plan with the Council. The Planning Commission’s recommendation involves the following conditions:

1) 10 feet landscaped strip along the perimeter of the property.

2) Both west and east access points to the property are maintained.

Ollig motioned to approve the site plan for the Herald Journal Publishing commercial building with the two conditions made by the Planning Commission. Quast seconded. Motion carried 4-0.

Tax Increment Modification Agreement – Herald Journal Publishing

Mareck explained the current tax increment agreement with the Herald Journal Publishing. Mareck detailed the amendment to the current agreement.

Quast motioned to enter into tax increment modification agreement with Herald Journal Publishing for the property located at 680 Main Avenue West. Wiemiller seconded. Motion carried 4-0.

2005 Lawn Service Contract – Mathews Lawn Service

Mareck presented the proposal given to Matthew’s Lawn Service.

Mareck reported that the Public Works Department is pleased with the service that they have provided in the past and would like to enter into a contract for 2005 Lawn Service.

Guggemos requested that the contract be amended to include an additional row be mowed along County Road 1.

Wiemiller motioned to renew the lawn service agreement with Mathews Lawn Service at $12,500 for 2005. Quast seconded. Motion carried 4-0.

8) Other

a) Boldt asked what permitting requirements the City has in regards to having a small horse for a church function. A permit is required for horse use if it is traveling on City streets. A permit would not be required because the Winter Festival received a permit for horses for their parade.

b) Wiemiller asked clarification on the memo given to the Council regarding Senator Coleman’s request for a list of concerns that the residents have in regards to the Winsted Post Office. Mareck reviewed the memo with the Council.

c) Mareck reported that an action plan is being compiled from the information the Minnesota Design Team gathered during “Spotlight on Winsted” and will be presented to the Council in December.

d) Mareck reported that the City will be applying for a grant through the Minnesota Department of Natural Resources(DNR) Recreation Grant Program for a Skate Park.

9) Adjourn

Ollig motioned to adjourn. Quast seconded. Motion carried 4-0.

Respectfully,

Deborah R. Boelter

City Clerk-Treasurer


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