Winsted City Council Minutes

January 18, 2005

7:00 p.m.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Tom Ollig, Council Member Gerald Boldt

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Michael Henrich, Police Chief; Deb Boelter, City Clerk-Treasurer

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Ollig motioned to adopt the Consent Agenda as presented. Quast seconded. Motion carried 4-0.

a) Accept the minutes of the Regular City Council Meeting of January 4, 2005.

b) Accept the minutes of the Special City Council Meeting of January 12, 2005.

c) Adopt Cell Phone Policy for City of Winsted employees.

d) Approve purchase of three Tasers X26E, at $2,398.50 (not including tax) from Uniforms Unlimited. The purchase of the three Tasers X26E coincides with a block grant program with Office of Justice Program, Resolution #436-12-07-04.

e) Approve purchase of one Watch Guard Video camera and accessories in amount of $5,579.00. The purchase of the Watch Guard Video camera coincides with a block grant program with Office of Justice Program, Resolution #436-12-07-04.

f) Approve 2005 Mayoral Appointments.

g) Approve Resolution R-05-02 appointing and designating the Commissioner of Transportation as the Agent for the City of Winsted–Winsted Municipal Airport.

h) Approve the Claims List for January 18, 2005 as presented.

3) No Special Presentations.

4) Quarterly Reports

a) City Administrator

Mareck reviewed the following points of interest with the City Council:

• League of Minnesota Cities (LMC) January 14, 2005 “Friday Fax” regarding Senator Pogemiller’s introduction of a property tax freeze bill. Mareck stated that the Council and staff should stay informed about the proposed bill.

• Results of City Center Focus group meeting of January 13, 2005.

• A representative from Waste Management will be present at the February 1, 2005 Council meeting to discuss the January 12, 2005 Special Council meeting with members of the Materials Recycling Facility (MRF) Committee of McLeod County.

• The process of reviewing the City of Winsted’s Drug and Alcohol policy.

• Eggert is writing a Methamphetomine Ordinance that protects the City of Winsted from being responsible for expensive lab clean up costs.

• Meetings have been taking place with Trail Head Development for a proposed future housing development.

5) No Public Hearings.

6) Old Business

a) Turn Out Gear Purchase - Fire Department

Todd Stejskal reviewed the grant the Winsted Fire Department received from the Federal Emergency Management Agency (FEMA) for turn out gear. Stejskal requested approval to purchase the grant required equipment.

Boldt motioned to authorize the purchase of turn out gear from Clarey’s Safety Equipment, Inc. at a cost not to exceed $37,473. Quast seconded. Motion carried 4-0.

b) Self Contained Breathing Apparatus (SCBA) Purchase - Fire Department

Wiemiller motioned to authorize the purchase of SCBA’s from Clarey’s Safety Equipment, Inc. at a cost not to exceed $49,500. Ollig seconded. Motion carried 4-0.

7) New Business

a) Annexation Agreement - Pontas Point Project

Mareck presented the proposed annexation agreement between property owners in the Pontas Point area and the City of Winsted.

Ollig asked if the annexation agreement had been reviewed by the City Attorney, Fran Eggert. Mareck explained that Eggert had written the annexation agreement.

Quast asked if the City will be maintaining the road. The City will be deeded Lot 7 as a street and Lot 8 will remain private property.

Ollig asked if the installation of curb and gutter will be assessed to property owners. Mareck explained that curb and gutter will not be installed until all the property owners agree to have it assessed to their property .

Ollig motioned to authorize the Mayor and Clerk to enter the City of Winsted into an annexation agreement with the residents petitioning for annexation in the Pontas Point area. Boldt seconded. Motion carried 4-0.

b) Plans and Specifications - Pontas Point Project - SEH

Mareck presented plans and specifications as proposed by SEH for the Pontas Point sanitary sewer and water main extensions. Mareck asked the Council to consider putting a condition on the approval of the plans and specifications that SEH is only to proceed with the project when the annexation agreement is signed by Pontas Point area property owners.

Quast motioned to authorize SEH to prepare plans and specifications for the Pontas Point Project upon a fully executed annexation agreement at a cost not to exceed $13,400. Wiemiller seconded. Motion carried 4-0.

c) Utility Billing - City Clerk

Boelter reviewed the issues related to water/sewer billing estimates and unusually high meter readings. To establish a fair and efficient process for addressing water/sewer billing estimates and unusually high meter readings, Boelter asked the Council to discuss and consider the following policies and procedures:

Estimates:

1. Educate property owners on the benefit of reading their water meter, and replace the water meter with a Radio Read water meter as soon as possible.

2. Allow a property owner to estimate for a period of two months. After the two months, contact the property owner by mail and inform them that the Public Works Department will schedule an appointment to install a Radio Read water meter at a cost of $200 that will be added to their water/sewer bill.

3. Snowbird program.

Unusually High Meter Readings:

1. Contact the property owner by telephone, discuss the unusual reading, ask them to read the water meter again, recommend that they check for a leak if the reading is exceptionally high, ask them to follow up with staff, and document the conversation.

2. If the property owner is not aware of a leak, schedule an appointment to have the Public Works Department come and read their water meter.

3. If the Public Works Department evaluates the water meter, determines that the water meter is working properly, and the reading is correct, the City will evaluate the following month’s usage and if it remains high, the property owner will have to receive verification from a plumber that there is not a water leak.

4. If there is no indication of a leak, each unusual water meter reading will be evaluated on an individual basis and account history will be taken into consideration.

Quast motioned to adopt the recommended policies and procedures for water/sewer billing estimates and unusually high meter readings. Boldt seconded. Motion carried 4-0.

d) Squad Car Bid and Specifications - Police Department

Henrich presented the bid and specification requirements for the purchase of a 2005 vehicle to be used as a Police Department squad car.

Boldt asked if the transferable squad equipment can be moved from the 2001 squad car to the 2005 squad car. Henrich explained that the equipment will be transferred from the 2001 squad car to the 2005 squad car. The bid proposal does not include the cost of the transfer.

Ollig asked Henrich when he would like to have the new squad car ready for use. Henrich explained that he would like to have the squad car by May, 2005.

Ollig motioned to allow the Police Department to obtain bids for a 2005 squad car following the bid and specification sheet presented. Quast seconded. Motion carried 4-0.

e) Purchase Civil Defense Siren - Winsted on the Lake

Henrich presented a proposal for a civil defense siren to be placed at Winsted on the Lake. The base has been installed, the metal pole ordered, and Henrich will be receiving bids for installation of the electricity. The specific siren that Henrich is requesting the Council consider has a battery back-up which would be more conducive to being located across the lake. Henrich expects to have the siren in use by April 1, 2005.

Ollig motioned to purchase a Federal 201 AC/DA, radio controlled, Civil Defense siren, in the amount of $13,346.70 from Federal Warning Systems, Inc. Wiemiller seconded. Motion carried 4-0.

f) Network Server System and Copier - Steve Williams & Metro Sales

Mareck presented a proposal for a network server system and new copier for City Hall. Benefits of the Proposed System include:

• Back-up Server for all programs and files.

• Shared scheduling capability.

• Networked Users (shared files and documents).

• Shared Color copying and printing capability - eliminating separate printers (The City currently farms out all jobs in which color is needed) .

• Ability to scan and store over 5000 documents to be shared on the system.

• Central system - printer/copier/fax/scan.

The network server system and copier would be financed from the Cable Fund which can be designated for technology improvements in City Hall.

Wiemiller motioned to authorize the purchase and installment of a network server system from Steve Williams at a cost estimated at $7,693. Quast seconded. Motion carried 4-0.

Quast motioned to authorize the City to enter into a forty-eight (48) month lease agreement with Metro Sales for a Ricoh Aficio 2228 at a cost of $227.84 per month. Boldt seconded. Motion carried 4-0.

g) Resolution R-05-03 - 2005 Fee Schedule

Mareck presented the annual review of the City of Winsted Fee Schedule. The following increases include:

Current: Water $1,260.00, Sewer $1,440.00, Meter Fee $0;

Proposed: Water $1,860.00, Sewer $2,140.00, Meter Fee $200.00

Ollig asked when the new rates would become effective. Mareck explained that they will become effective upon approval of the Council and published. The Council requested review of the rates in one year.

Ollig motioned to adopt Resolution R-05-03 establishing the 2005 City of Winsted fee schedule. Boldt seconded. Motion carried 4-0.

8) Other

a) Guggemos reviewed proposed appointments.

Boldt motioned to ratify appointments. Ollig seconded. Motion carried 4-0.

b) Steve Stotko, 372 South Shore Drive, inquired about the deadline for the Old City Hall project. Guggemos explained that the contractors’ agreement does not require a specific deadline; however, he is required to present monthly progress reports to the Council. Guggemos also explained that the building inspector continues to check the remodeling progress and everything is going along as should.

c) Zach Neumann, 636 Shady Creek Circle, requested more park equipment for the youth in the community. Mareck reviewed the 2005 budget for the City parks and the new equipment that is proposed to be installed.

Ollig mentioned that City Center Focus group is looking at recreational facilities to be included in the proposed City Center.

9) Boldt motioned to adjourn. Wiemiller seconded. Motion carried 4-0.


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