Winsted City Council Minutes

April 5, 2005

7:00 p.m.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Tom Ollig, Council Member Gerald Boldt

Absent: Council Member Bonnie Quast

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Michael Henrich, Chief of Police; Deb Boelter, City Clerk-Treasurer

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Ollig motioned to adopt the Consent Agenda as presented. Wiemiller seconded. Motion carried 3-0.

a) Accept the minutes of the Winsted Police Department Workshop of March 15, 2005.

b) Accept the minutes of the Regular City Council Meeting of March 15, 2005.

c) Approve the License to Sell Tobacco Products and Tobacco Related Devices from April 1, 2005 through June 30, 2006 for the following:

American Legion-Martin Krueger Post No. 407, 161 – 1st Street North

Casey’s General Store #1673, 240 – 6th Street North

G & J Foods, Inc. 491 Main Avenue West

J.F. Berger, Inc., Bailey’s Tavern & Grill, 591 Main Avenue West

J & N Schlagel Enterprises II, The Blue Note Ballroom, 320 – 3rd Street South

Tom’s Corner Bar, 111 – 1st Street North

The Woods Group, 121 – 1st Street North

d) Accept the donation from TDS Telecom-Winsted, Minnesota to the Winsted Volunteer Fire Department in the amount of $490 for DSL/Internet for 2005.

e) Authorize the advertisement for employment for the City Summer Internship Program.

f) Authorize the Church of the Holy Trinity to sell pull-tabs on June 2, 3, and 4, 2005 at Winstock.

g) Approve the Claims List for April 5, 2005 as presented.

3) Special Presentations

a) Dave Mochinski

Dave Mochinski, 310 Kingsley Street South, was present at the meeting to inform the City of Winsted that residents who live within one quarter mile radius of the Winsted Post Office are eligible to receive a free mailbox at the Post Office.

Mochinski checked with Consumer Affairs and they said the box is free no matter what size. Mochinski was told by Consumer Affairs that residential and business mailboxes are both free.

4) Quarterly Reports

a) Metro West Inspection Services

Rob Beckfeld of Metro West Inspection Services reported on the following:

• The number of building permits issued has been increasing.

• The houses that have recently been sold in the different housing developments.

• Historic City Hall project.

Beckfeld called Colonna on March 15, 2005 to schedule a site inspection. Colonna tentatively scheduled a site inspection with Beckfeld for the week of March 21, 2005. Beckfeld did not hear from Colonna until March 29, 2005. Colonna will be on site the week of April 11, 2005 and agreed to do a site inspection with Beckfeld.

• Beckfeld shared some concerns he has about the stability of the second floor rafters in the Historic City Hall. Beckfeld will request that a structural engineer evaluate the rafters.

• Beckfeld will be enforcing erosion control with building permits. Contractors and homeowners will be required to install silt fencing and rock on the driveways to prevent run off dirt in storm sewers and on the road. Beckfeld will give Stop Work orders to any new construction that does not comply. If sod is installed, silt fencing is not required.

Beckfeld stated that the Certificate of Occupancy will not be issued until silt fencing is installed properly and thehomeowner understands that it must remain until sod is installed or seeding starts to grow.

Ollig asked if Tom’s Corner Bar, 113 – 1st Street North, will be siding the back of their building. Beckfeld stated that a permit has been issued and requires that the siding be installed.

5) No Public Hearings.

6) Old Business

a) Royalty Float Expenditure – Winsted Queen’s Committee

Mareck presented the proposal from the Winsted Queen’s Committee for a new royalty float.

Ollig asked if the requested money would be used to purchase materials and for labor. Lisa Baumann, 235 Fairlawn Circle, and Gary Rathmanner, 626 Shady Creek Drive were present at the meeting and verified that the money would be used to purchase materials. The float will be built by volunteers.

The Council discussed the storage of the float. The initial would be to possibly store the float at the Public Work’s garage. Boldt asked if this would inhibit the daily operations of the Public Works Department. Guggemos stated that there is enough space at the Public Work’s garage.

Boldt motioned to authorize expenditures of up to $7,500 for materials needed to construct a new Winsted Royalty Float and authorize the sale of the existing float for $500 pending the issue of storage for the float. Wiemiller seconded. Motion carried 3-0.

b) Historic City Hall – Monthly Progress Report

Mareck presented Todd Colonna’s March, 2005 progress report for the Historic City Hall project.

Mareck noted that Colonna did not get the report to staff in time for placement in the Council packet. The report was faxed to City Hall on April 3, 2005.

Guggemos stated that the contract with Colonna requires approval from the Mayor and the City Administrator in regards to the type of windows that are installed. Wiemiller stated that he wants windows installed that match the building’s character.

Wiemiller motioned to accept Colonna’s March, 2005 Historic City Hall monthly progress report and wants the windows approved by Guggemos and Mareck before installation. Ollig seconded. Motion carried 3-0.

7) New Business

a) Resolution R-05-09 – Pontas Point Area Water and Sewer Extension

Justin Black, project engineer from SEH’s Gaylord office, presented the bid results for the Pontas Point Sanitary Sewer and Water Main Extensions project. Black stated the references for the low bidder; G.L. Contracting, Inc. had been contacted and were commended for doing quality work. SEH recommends that the City Council approve the bid from G.L. Contracting, Inc. for $97,924.47.

Wiemiller asked why there were significant differences in the bid amounts. Black stated that some contractors want to fill their schedule with small jobs like this one so they will bid low to secure it.

Ollig asked Black how long before the contractor would ask to rebid if they accept the bid and the project was put on hold. Black stated that G.L. Contracting, Inc. would like to start the project on April 18, 2005.

Ollig motioned to adopt Resolution R-05-09 accepting the bid of G.L. Contracting, Inc. for $97,924.47 to perform the Pontas Point Area water and sewer extension project. Boldt seconded. Motion carried 3-0.

b) Easements – Pontas Point Project

Mareck reported that an annexation agreement was entered into for the Pontas Point Area annexation. A section of this agreement provided for easements for existing property owners to complete the project. The City recently was informed that a couple of property owners are having difficulty obtaining the necessary approvals from their mortgage company to provide a utility easement.

Mareck presented the following two conditions in which the City may continue with the project:

1. Commence the project upon an agreement with the property owners, who would further agree to follow through and obtain the necessary approval from their mortgage company. However, should the property owner default on their mortgage, the City would lose easement rights to the property.

2. Commence the project only after all easements are secured. Waiting for the necessary easements (according to effected property owners) could take a couple of months.

Guggemos recommended that Eggert prepare the necessary easement documents. If the mortgage companies do not sign the easement documents, then the City will not make water and sewer connections available to the property.

Eggert stated that if the mortgage companies do not sign and the property owner defaults on the property the City may have to pursue eminent domain.

Ollig asked Eggert what happens to the bids if the Council decides to put the project on hold until the easement documents are signed by the mortgage companies. Eggert stated that the specifications in the bidding documents would have to be reviewed. Guggemos stated that the City would have to negotiate with the bidders if it takes longer than thirty days to get the easement documents signed.

Ollig asked Eggert if there is any risk to the City in the event that a property owner defaults on their mortgage. Eggert stated the risk would be that if the property owner would default, the City would not have an easement on the property.

Black reminded the Council that G.L. Contracting, Inc. would like to begin construction on April 18, 2005.

Ollig motioned to have Eggert draft the necessary easement documents and include the stipulation that the property will not be connected to City water and sewer until the mortgage company signs off. Wiemiller seconded. Motion carried 3-0.

c) Well Project – SEH – Cost Overrun

Mareck presented a request from Doug Klamerus of SEH for authorization of a cost overrun on the Well Project of approximately $20,000 to remove additional material from the well.

Mareck stated that part of the sand being removed is being stock piled at the Sewer Plant.

Boldt asked who is removing the sand. Mareck stated that Traut Wells has been removing some of the sand; however, the Public Works Department has also been removing sand. As a result, the City may receive a reduction in the project cost.

Mareck explained that the Revolving Loan fund for the project will cover the overrun.

Guggemos stated that the overrun will cash flow from the Water and Sewer funds, without increasing taxes, until the Revolving Loan fund is finalized.

Ollig motioned to authorize Traut Wells to remove an additional 500 yards of sand at a cost not to exceed $20,000. Wiemiller seconded. Motion carried 3-0.

d) Squad Car Design – Winsted Police Department

Henrich presented the new squad car design to the council.

Boldt asked if the new design will cost more than what was budgeted for 2005. Henrich verified that the design will be more expensive but once the one time design set-up fee is paid, the design can be used whenever needed without any additional expense to the City.

Boldt motioned to accept the squad design, as submitted by Advanced Graphics, for the 2005 squad car. Wiemiller seconded. Motion carried 3-0.

e) Employee Salary Schedule

Mareck reviewed the Employee Salary Scale adopted in 2002 and presented a proposal to prepare an updated scale according to the Consumer Price Index(CPI). Mareck recommended that the Council look at the Employee Salary Scale annually to keep up with the CPI.

Mareck asked the Council to think about what they want to do when an employee reaches the maximum step on the scale.

The Council agreed that Mareck should prepare an updated Employee Salary Scale and present it at a future meeting.

f) Erosion Control and Construction Debris Policy

Mareck presented a draft policy addressing erosion control and debris at new construction sites. Due to increasing issues with debris and lack of erosion control on construction sites, Mareck worked with Beckfeld to draft a policy to prevent poorly maintained construction sites. The policy addresses silt fencing, site maintenance and street conditions. The policy allows the City to refuse inspection or post a stop work order should conditions of the policy not be followed. In addition, should an area require street sweeping, the Public Works Department may do so at ($115 per hour) at the contractor’s expense.

Guggemos requested that the policy require the compacted base of the driveway to be class five.

Wiemiller motioned to adopt the presented erosion control and construction debris policy. Boldt seconded. Motion carried 3-0.

8) Other

a) Leonard Juncewski, 22255 Babcock Avenue was present at the meeting to ask for Council permission to fence only three sides of his dumpster site at his apartment building, and not the required four sides.

Mareck stated that the majority of business owners have constructed a four sided fence around their dumpsters.

Wiemiller stated that when traveling on County Road 1, it does not look aesthetically pleasing to have dumpsters in the open; therefore, all four sides should be screened with fencing.

The Council agreed that Juncewski is required to screen his dumpster at his apartments with fencing on all four sides.

b) Mareck presented a proposal for future workshops with the Council and staff from the different departments to establish goals for 2006. The information acquired in the workshops will be used to prepare the 2006 budget.

c) The Council asked Mareck for any updates on the proposed City Center building. Mareck stated that the first draft of a space study has been reviewed with SEH and changes have been made. The focus group will be reviewing the second draft at their next meeting.

Ollig asked if there will be a budget prepared for the focus group.

Mareck stated that staff will prepare a proposed budget.

Guggemos asked the Council to think about how far they want to go with this proposal for future discussion. If the budget becomes too large, would constructing the City Center building in phases be an option.

d) Wiemiller has received good comments on the condition of the streets and commended the Public Works Department for the thorough job they have been doing in keeping them clean.

9) Ollig motioned to adjourn. Wiemiller seconded. Motion carried 3-0.

Respectfully submitted,

Deborah R. Boelter

City Clerk-Treasurer

Published in the Herald Journal May 9,2005.

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