Winsted City Council Minutes

August 30, 2005

7:00 p.m.

Present: Mayor Don Guggemos, Council Member Bonnie Quast, Council Member Tom Ollig, Council Member Tom Wiemiller, Council Member Gerald Boldt

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Deb Boelter, City Clerk-Treasurer; Jennifer Nash, Intern

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Ollig motioned to adopt the Consent Agenda as presented. Quast seconded. Motion carried 4-0.

a) Accept the minutes of the Regular City Council Meeting of August 2, 2005.

b) Accept the minutes of the City Council Budget Workshop of August 23, 2005.

c) Establish a public hearing to consider Ordinance O-05-07 adopting the Minnesota State Building Code for September 20, 2005 at 7:00 p.m.

d) Establish a public hearing to consider Ordinance O-05-08 revising the format of Chapter 15 (Zoning and Subdivision Ordinances) of the Municipal Code of the City of Winsted for September 20, 2005 at 7:00 p.m.

e) Establish a public hearing to consider Ordinance O-05-09 establishing regulations concerning animal control within the City of Winsted including but not limited to repeal of the current Dog Ordinance for September 20, 2005 at 7:00 p.m.

f) Establish a public hearing to consider Ordinance O-05-10 abolishing the Star City Commission and repealing Ordinance 86-09, which is Section 3 of Chapter 2 of the Municipal Code of the City of Winsted for September 20, 2005 at 7:00 p.m.

g) Grant a parade permit to Holy Trinity School for Friday, September 23, 2005 and Saturday, September 24, 2005 with the designated route as submitted to the Winsted Police Department.

h) Approve a salary step increase for John Schlechter, Public Works full-time employee, based on a satisfactory review and recommendation by the Maintenance Leads.

i) Approve a salary step increase for Sue Mueller, Utility Billing Clerk/Administrative Assistant, based on a satisfactory review and recommendation by the Clerk-Treasurer.

j) Authorize the approval of a Minor Va riance to Derrick and Raven Derfus, of 324 Westgate Drive, to construct a garage that would encroach a side setback by 1.5 feet.

k) Grant a gambling permit to Winsted Ducks Unlimited for an event at the Blue Note for September 13, 2005.

l) Accept the June and July, 2005 building permit totals.

m) Approve the Claims list for August 30, 2005 as presented.

3) No Special Presentations.

4) Public Hearings

a) Business Subsidy Agreement – Apex Advantage

Boldt motioned to enter into a Business Subsidy Agreement with Apex Advantage. Wiemiller seconded. Motion carried 4-0.

b) Millerbernd Design and Fabrication Annexation

Quast motioned to adopt Ordinance O-05-06 accepting the annexation of certain lands in Winsted Township abutting the City owned by Fabrication Properties, LLC (Millerbernd Design and Fabrication). Ollig seconded Motioned carried 4-0.

5) Old Business

a) Drug and Alcohol Policy

Mareck presented the latest revision of the Drug and Alcohol policy which has been updated to follow all State and Federal laws.

Ollig motioned to repeal the existing Drug and Alcohol Policy and adopt the proposed Drug and Alcohol Policy. Quast seconded. Motion carried 4-0.

b) Winsted Skate Park – Hainlin Park

Mareck presented a proposal to install a Skate Park at Hainlin Park.

Quast motioned to purchase skate park equipment from Minnesota/Wisconsin Playground and to authorize the construction of a 40 feet x 60 feet concrete pad in Hainlin Park by Wayne Birkholz Equipment. Wiemiller seconded. Motion carried 4-0.

6) New Business

a) Waste Management Contract – County Recycling

Ed Homan, McLeod County Solid Waste Director, presented the service agreement between Waste Management and McLeod County for collection and hauling of recyclable materials. Implementation education on 5 Sort Recycling began on August 1, 2005 and collection of 5 Sort Recycling materials will begin October 1, 2005.

Sheldon Swensen, Waste Management, stated that they will be working in partnership with McLeod County Solid Waste to educate the residents, schools, and businesses in Winsted about the 5 Sort Recycling.

Homan stated that the 5 Sort Recycling is not mandatory but they are hoping that through the education process, residents will recognize its benefits.

Swenson presented the proposed amendment to the Refuse and Recycling Services agreement between the City of Winsted and Waste Management.

The amendment includes the following:

1. McLeod County Recycling will administer all future recycling programs.

2. Contractors will maintain exclusive rights to collect; transport and dispose of refuse materials from all permanent Commercial/Industrial establishments, the rates for collection shall be negotiated on an individual basis. The City will serve to help mitigate any differences between the Contractor and such business.

3. The Contractor agrees to provide a once annual clean-up event for residents to dispose of bulky items at a drop-site and date determined by the City (does not include Appliances, Electronics, and other non-MSW material). Contractor agrees to charge $48 per ton in disposal costs only.

Boldt motioned to adopt an amendment to the Waste Management contract, including turning over recycling collection to McLeod County. Quast seconded. Motion carried 4-0.

b) Final Plat – Scenic Homes

Mareck presented the Planning Commission’s recommendation to approve Scenic Homes final plat for a minor subdivision to create a lot over the former Arthur Avenue with the following conditions:

1. Prior to the required signatures on the Final Plat. Scenic homes must pay the Park Dedication Fee.

2. The developer is responsible for all platting fees.

3. Execution of City utility easement agreements.

Ollig motioned to approve a Final Plat for Scenic Homes (Arthur Avenue Split). Boldt seconded. Motion carried 4-0.

c) 2004 Audit

Paul Harvego, Conway, Deuth, & Schmiesing, PLLP presented the 2004 Auditor’s report and Audit.

Ollig motioned to accept the Auditor’s report and the 2004 City of Winsted Audit. Wiemiller seconded. Motion carried 4-0.

d) Site Plan – Apex Advantage

Mareck presented the site plan submitted by Ram Building, Inc. for the new Apex Advantage facility. The site is located in the Winsted Industrial Park (Lot 1, Block 1). The size of the lot is 2.63 acres. The proposed building is 26,400 square feet. The building will consist of 24,450 square feet of warehouse and 1,950 square feet of general offices. The site drains to Industrial Boulevard and CR 1.

The proposed building meets all setback requirements for an industrial district.

Parking for the site requires at least thirteen (13) general parking stalls. The site plan meets the standards of the zoning ordinance by allowing for seventeen (17) stalls. The site is landscaped through a series of trees and bushes. During the review process the contractor indicated the area to the north of the building would be fenced for outdoor storage.

The Planning Commission reviewed the proposed site plan and recommends approval with the following conditions:

1. Maintain the grass and landscaping on the north end of the building site in the airport clearance area and along the boulevard.

2. Provide the appropriate erosion control to prevent gravel washout onto the City street.

3. Obtain all necessary permits, including but not limited to, a building permit and sign permit.

Quast motioned to approve the site plan for GMP, LLC (Apex Advantage) for Lot 1, Block 1, Winsted Industrial Park Two. Boldt seconded. Motion carried 4-0.

e) Sign Ordinance

Mareck reviewed the proposed changes to the City of Winsted’s Sign Ordinance.

The Planning Commission held a public hearing at their August 25, 2005 meeting and unanimously recommended to adopt the proposed Sign Ordinance.

Ollig motioned to adopt changes made to the City Sign Ordinance. Boldt seconded. Motion carried 4-0.

f) Zoning Ordinance Amendments

Mareck presented the amendments to the Zoning Ordinance for street width, lot size, and an administrative site plan review.

The Planning Commission held a public hearing at their August 25, 2005 meeting to consider amendments for street width, lot size, and an administrative site plan review and unanimously recommended to adopt the zoning amendments as presented.

Boldt motioned to adopt the Zoning Ordinance amendments for street width, lot size, and an administrative site plan. Ollig seconded. Motion carried 4-0.

g) Tree City USA Program – Intern Nash

Nash presented a proposal to establish a City Tree Board. The Tree Board is responsible for managing the budget and work plan for the City’s tree program.

The City Tree Board will consist of the City Clerk, two members of the City Council, a City Maintenance Supervisor, and one citizen who is appointed by the Mayor. The Tree Board is responsible for meeting as many times as it deems necessary to establish a work plan for the City’s trees.

Quast and Wiemiller will be the two council members on the City Tree Board.

Ollig clarified that the City Tree Board is responsible for the trees in the City’s right-of-way.

Quast motioned to establish the Winsted City Tree Board consisting of Deb Boelter, Clerk-Treasurer; Dave Meyer, Public Work’s Maintenance Lead; Mayor Appointee and Council members Bonnie Quast and Tom Wiemiller. Wiemiller seconded. Motion carried 4-0.

h) Community Service Award – Intern Nash

Nash presented a proposal to recognize community members who have shown a commitment to civic participation and/or volunteer service through the establishment of a Community Service award.

Awards have been created to recognize community members from three categories: 18 and under, individual, and organization.

The proposed awards will be given out each December and recipients will be chosen by a special committee appointed by the Mayor.

Ollig motioned to establish the Winsted Community Service award with three categories: 18 years of age and under, organization, and individual. Boldt seconded. Motion carried 4-0.

7) Department Reports

a) People Service

Dan Wroge reported on the following:

• Standby generator for Kingsley Lift Station

• Pretreatment rotating screens-second rotating screen will need to be replaced in the near future

• Larry Anderson, SEH, will be making a presentation at a future Council meeting regarding the proposed sludge pond. Due to recommendations from the Minnesota Pollution Control Agency (MPCA), the City of Winsted may have to consider a cement holding tank

• Wroge has agreed to haul sludge again this year but there will be an additional cost

• Pump repairs at the Northgate and Westgate Lift Stations

• Discussed Web-to-Wireless Sewage Lift Station Monitor in the Litfin Lift Station

• One year from now the City will have to apply for their discharge permit with the MPCA. We will be required to submit a Phosphorus Management Plan at that time.

Wiemiller motioned to accept the report from People Service. Quast seconded. Motion carried 4-0.

8) Financial Report

a) August, 2005 Financial Report

Boelter presented the August, 2005 Financial Report.

9) Other

a) Nash gave a summary of the work she completed during her internship with the City of Winsted from June, 2005 through August, 2005:

• Community Service award

• Tree Board reinstatement

• Luce Line trail connection survey

• Research projects for the Park and Planning Commissions

• Research done on blight, animal control, graffiti, and other subjects

• Assembled agendas

• Written letters, newsletter articles, and press releases

• Worked on permit applications

• Written a grant

b) Guggemos presented Nash with a gift from the City of Winsted for her work as an intern.

c) Ollig stated that he will not be present at both September, 2005 regular City Council meetings.

10) Adjournment

Quast motioned to adjourn. Wiemiller seconded. Motion carried 4-0.

Respectfully submitted,

Deborah R. Boelter

City Clerk-Treasurer


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