Winsted City Council Minutes

October 4, 2005

7:00 p.m.

Present: Mayor Don Guggemos, Council Member Tom Wiemiller, Council Member Bonnie Quast, Council Member Tom Ollig, Council Member Gerald Boldt, 7:05 p.m.

Staff Present: Brent Mareck, City Administrator; Fran Eggert, City Attorney; Michael Henrich, Police Chief; Danny Salo, Police Officer; Dave Meyer, Maintenance Lead; Deb Boelter, City Clerk-Treasurer

1) Mayor Guggemos called the meeting to order at 7:00 p.m.

2) Wiemiller motioned to adopt the Consent Agenda as presented. Quast seconded. Motion carried 3-0.

a) Accept the minutes of the Regular City Council meeting of September 20, 2005.

b) Approve the Planning Commission’s recommendation to move the regular Winsted Planning Commission meeting date to the second (2nd) Wednesday of each month.

c) Approve a gambling permit for Crow River Ducks Unlimited to hold a raffle at The Blue Note Ballroom, 320 – 3rd Street South, on December 2, 2005.

d) Accept a quote from Dan Wroge to remove sludge and land apply it at a cost not to exceed $5,720.

e) Schedule a Truth-in-Taxation Public Hearing for Tuesday, December 6, 2005 at 7:00 p.m. in the City Council Chambers.

f) Approve a step increase for Jamie Stotko, Public Works Maintenance Lead, based on a satisfactory review and recommendation by the City Administrator.

g) Approve the Claims List for October 4, 2005 as presented.

3) Special Presentation

a) Minnesota Safe & Sober

Brad Kolhman of Minnesota Safe & Sober presented the City of Winsted’s Police Department with a free Stalker radar. This state-of-the-art radar, valued at $2,500, was given in recognition of exemplary performance with the Safe & Sober program. There were only nine Stalker radar units given to police departments located throughout the State of Minnesota. Sharon Johnson, Minnesota Department of Public Safety, Office of Traffic Safety, was also present at the meeting. Johnson thanked the City Council for their continued support of the Safe & Sober.

The Safe & Sober project pays for the police officer’s over-time pay to work traffic saturations at different times throughout the year. Officer Danny Salo, our Safe & Sober project leader, accepted the Stalker radar on behalf of the Winsted Police Department.

4) Public Hearings

Boldt motioned to close the Public Hearings. Ollig seconded. Motion carried 4-0.

a) Public Hearing – Adopting the Minnesota State Building Code

Wiemiller motioned to adopt Ordinance O-05-07 adopting the Minnesota State Building Code. Quast seconded. Motion carried 4-0.

b) Public Hearing – Revising the Format of Chapter 15 (Zoning and Subdivision Ordinances) of the Municipal Code of the City of Winsted.

Wiemiller motioned to adopt Ordinance O-05-08 revising the format of Chapter 15 (Zoning and Subdivision Ordinances) of the Municipal Code of the City of Winsted. Quast seconded. Motion carried 4-0.

c) Public Hearing – Establishing Regulations Concerning Animal Control – TABLED

Tabled for review and/or revision by the City Attorney and staff.

d) Public Hearing – Abolishing the Star City Commission of the City of Winsted

Wiemiller motioned to adopt Ordinance O-05-10 abolishing the Star City Commission and repealing Ordinance 86-09, which is Section 3 of Chapter 2 of the Municipal Code of the City of Winsted. Quast seconded. Motion carried 4-0.

5) Old Business

a) Downtown Parking – 2nd Street North and Main Avenue West

Mareck presented the issues facing the Council regarding their directive to staff to prepare a sketch of parking along Main Avenue West, running from 2nd Street North to 3rd Street North:

1. State law restricts that a drive-way access not be restricted by parking stalls.

2. State law requires that a minimum of twenty (20) feet of “no parking” be provided from a crosswalk. Similar corners in the intersection don’t meet the requirement.

3. The City Attorney is researching what the City would have to do to close the drive-way access; however, Jerry Otto has indicated that he would very much oppose the closing of the access.

4. Period parking for businesses in the area.

Marvin and Brenda Vetsch, V’s Grill, were present at the meeting to discuss the downtown parking issue.

Boldt motioned to table the downtown parking issue for additional study. Quast seconded. Motion carried 4-0.

b) Sludge Ponds – Development Plan

Larry Anderson, SEH, was present at the meeting to discuss sludge storage options. Anderson recommended that two sludge storage tanks be installed for the following reasons:

1. Two tanks would give the City of Winsted more capacity for sludge storage.

2. One of the tanks would be used as a back-up during sludge removal or if one of the tanks failed.

Anderson stated that the cost analysis he presented at the September 6, 2005 Regular Council meeting included two tanks.

The cost would be reduced approximately 15% if the City would install one tank.

Ollig asked Anderson for clarification of why the City should consider holding tanks instead of ponds for sludge storage. Anderson stated that the Minnesota Pollution Control Agency (MPCA) is trying to eliminate sludge storage ponds across the State. The MPCA has made requirements and restrictions for sludge storage ponds more stringent. This has caused an increase in maintenance costs for sludge storage ponds.

Anderson reviewed the site preparation process for the proposed holding tanks with the Council.

Quast motioned to have SEH prepare plans and specifications for glass-lined tanks for sludge storage. Ollig seconded. Motion carried 4-0.

c) Small Cities Grant

Mareck gave an update on the progress of Winsted’s Small Cities Grant application. Shannon Sweeney, David Drown Associates, Inc., due to poor survey response from residential properties, recommended that there be a reduction in the size of the project area in order to keep the City’s application competitive.

The Council discussed Sweeney’s letter and directed staff to have him proceed with the grant application as he recommended.

d) Monthly Progress Report – Historic City Hall

Quast motioned to accept Todd Colona’s September, 2005 monthly progress report for the Historic City Hall project. Wiemiller seconded. Motion carried 4-0.

6) New Business

a) Preliminary Plat – Winsted Ponds

Mareck presented the development plan for Winsted Ponds’ plat showing 168 single family lots on approximately 95 acres, and 128 town homes (arranged in 32 four-unit structures) on roughly 20 acres.

Zoning: The entire development is proposed as a Planned Units Development (PUD). A request to accommodate zero (0) lot lines for a higher density town home development does not necessitate a PUD and can be zoned R-1 (single family).

Lot Size: The City’s minimum lot size changed during the revision of the plat from 7,500 square feet to 10,000 square feet. The Planning Commission and City Council may discuss this issue based on the elevated standard for lot sizes changed during revision of the plat.

Street Width: The City lowered its requirements for street width from 36 to 34 feet wide for local streets and from 44 to 40 feet wide for collector streets. These widths are measured as “pavement” width. The proposed development plan shows street widths that don’t meet this standard.

Street Configuration: The street configuration shows multiple access points and is free of cul-de-sacs. However, the eastern section of the town home development has only one access point. This is a significant issue due to the density of the development in this area. Another access point for this town home area could be located by relocating the “recreation area.”

The McLeod County Engineer is requiring right-turn lanes at both entrances for northbound traffic off of County Road 1 going into the development and by-pass lanes for southbound traffic. The costs associated with the required changes for County Road 1 are the responsibility of the developer.

Utilities and Easements: An easement to allow for the County ditch and at the south end of the development is not clearly indicated. The County must have an easement to accommodate future clean-outs.

Utilities in the association should be placed off the street within a permanent utility easement, which must include the private road as well to ensure the City access.

Mareck presented the City Engineer’s comments.

Park Area: The plat shows a total park area of 5.92 acres. The town home section of the development has two (2) six plus (6+) acre “open space” areas for the association, as well as a recreation area. Private association areas are not considered as park dedication. The single-family portion of the development has two major park areas of 2.79 acres and 1.98 acres. The City Code requires that 10% of the gross land area be dedicated for park (or cash in lieu). The gross land area of the plat is 119.19 acres, which makes the required dedication 11.92 acres. The park dedication of land for the plat is 50% of the requirement, creating the dedication of cash in lieu of $148,000 (148 units x $1,000 per unit). The City will guarantee all $148,000 of the cash in lieu is put into new playground and recreation equipment purchases within the development.

Trail and Pedestrian Ways: The plan shows a trail that runs from the town home development and connects to the 2.79 acre park and further runs along the west side of the open water on the east side of the development. A goal of the trail in the development is to connect with future development and connect the development to the rest of the City. To meet this objective the trail should end (dead-end at the property line) in the northeast and southeast corner of the development.

The developer has indicated there is a sidewalk system; however it’s not clearly distinguishable on the plan. A sidewalk should begin from the intersection of Drive J and Drive A and run down Drive A, then continue south and west down Drive B through the end of the development. There should also be a full sidewalk along Drive C that connects on both ends with Drive B.

Lynn Caswell, John Oliver & Associates; Jim Peterson, Trail Head Land Development; and Ray Williams, Trail Head Development, were present at the meeting to discuss the preliminary plat for Winsted Ponds.

Peterson requested that Trail Head Land Development have the right to approve the park equipment that the City would purchase to be installed in the Winsted Ponds’ park.

Peterson addressed the drainage concerns of Dan and John Entinger, 22345 Babcock Boulevard, who were representing their mother at the September 21, 2005 Planning Commission Public Hearing. Peterson stated that they will work with the City Engineer to prepare accurate drainage plans, models, and calculations.

The Park Commission unanimously recommended adopting the park dedication and cash in lieu as proposed.

After discussing each of the issues, the Planning Commission recommended that the City Council approve the Winsted Ponds’ Preliminary Plat with the following conditions:

1. Create a west access point to the east side of the town home development, while maintaining the area recreation space.

2. Provide an architectural rendering of a typical town home prior to the final plat.

3. Provide to the City a copy of the association agreement that will govern the town home portion of the development prior to the Final Plat.

4. Provide a phasing plan and estimated timeline to the City of Winsted.

5. Show right turn lanes at both entrances from County Road 1 for northbound lanes and bypass lanes for south bound lanes from County Road 1 per the recommendation of the McLeod County Engineer.

6. Single-Family Lots – Block 9, Lot 9; Block 7, Lot 11; Block 3, Lots 2, 3, 4, 5, 6 and 7 meet the 10,000 square feet requirement.

7. All streets should meet the City standards with all local streets at 34 feet wide and collector streets at 40 feet wide (pavement width). Drive J shall be considered a collector street.

8. Park Dedication as indicated for land and cash in lieu of $148,000 to be used to develop parks within Winsted Ponds.

9. Sidewalk system as shown in the plan presented at the Planning Commission meeting.

10. The bike trail as shown in the proposed plan with connections to the east property line on Drive J and Drive B.

11. Provide necessary easements to the City for utility maintenance in the town home development.

12. All recommendations by the City Engineer.

13. Negative Declaration of the Development’s Environmental Assessment Worksheet.

14. A fully executed Developer’s Agreement prior to the Final Plat.

Ollig motioned to approve the Preliminary Plat application for Winsted Ponds with the Planning Commission’s recommended conditions. Boldt seconded. Motion carried 4-0.

b) Architectural Services – “City Center and Lakefront Promenade Project”

Mareck presented the proposal from the Cuningham Group to lead the City through a design phase (schematic design) of the “City Center” and “Lakefront Promenade.” This process would firm up a design of spaces for the building, as well as other exterior features. The Cuningham Group would lead a small working group, appointed by the Mayor, through the schematic design process.

Mike Lamb, Cuningham Group, was present at the meeting.

Ollig asked if the proposal included the relocation of the Public Works building. Mareck stated that the proposal is for the City Center and the Lakefront Promenade. The relocation of the Public Works building is being reviewed by City staff.

Ollig stated that he has received positive feedback in regards to the proposed “City Center and Lakefront Promenade Project.”

Ollig motioned to authorize the Cuningham Group to perform schematic design for the City Center and Lakefront Promenade project at a cost not to exceed $54,400. Quast seconded. Motion carried 4-0.

c) Experience Works Senior Community Service Employment Program

Boelter presented a request from Experience Works’ Senior Community Service Employment Program to place a senior resident of Winsted in an Administrative Assistant training position with the City. Experience Works would pay for her salary, benefits, workmen’s compensation insurance, training, and any additional costs. The City’s responsibility would be to provide her with twenty-two (22) hours of Administrative Assistant type work each week.

The City interviewed the applicant and contacted her references. Staff determined that she is qualified to perform the duties of an Administrative Assistant.

Boldt motioned to allow the City of Winsted to participate in the Experience Works’ Senior Community Service Employment Program. Wiemiller seconded. Motion carried 4-0.

d) Body Work for 1999 Sterling Dump Truck – Public Works

Meyer presented a proposal to do body work on the dump box of the 1999 Sterling Dump truck.

Quast motioned to accept the bid of $3,120.45 from J-Craft for body work on the dump box of the 1999 Sterling Dump Truck. Ollig seconded. Motion carried 4-0.

e) Pave Entrance – Winsted Municipal Airport

Boelter presented a proposal to grade, shape, and install asphalt on the entrance area from the parking lot to the taxi lane at the Winsted Municipal Airport. The Minnesota Department of Transportation (MN DOT)/Office of Aeronautics will provide a matching State grant to complete the project.

Wiemiller motioned to approve the bid of $4,450 from M.J. Neisen Asphalt to pave the entrance area from the parking lot to the taxi lane at the Winsted Municipal Airport. Boldt seconded. Motion carried 4-0.

7) Department Reports

a) City Administrator

Mareck reported on the following:

• ICMA International Conference

• Skate Park

• JOBZ Program

• Maps on Winsted website

• Implementation of Sign Ordinance

• Preparing updates to weed and blight ordinances

• Status of Baird Farm

• Businesses that are contacting the City on a regular basis inquiring about a potential use for the Industrial Park

8) No Financial Report.

9) Other

a) Mareck presented a proposal to coat the concrete pad for the Skate Park with epoxy.

Quast motioned to install an epoxy coating on the Skate Park concrete pad at a cost of $2,520. Wiemiller seconded. Motion carried 4-0.

b) County Road 1 Street Lights

Craig Remer, C.R. Electric, Inc., was present at the meeting to inform the Council that the County Road 1 street lights are installed and ready to be turned on.

10) Quast motioned to adjourn. Wiemiller seconded. Motion carried 4-0.

Respectfully submitted,

Deborah R. Boelter

City Clerk-Treasurer

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