Winsted City Council Minutes

City Council Executive Session

Council Chambers

July 5, 2006

5:45 p.m.

 

Present:                       Mayor Don Guggemos

                                    Council Member Tom Wiemiller

Council Member Tom Ollig

Council Member Bonnie Quast

                                    Council Member Gerald Boldt

                       

Staff Present:               Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

 

Mayor Guggemos called the meeting to order at 5:55 p.m.

 

Guggemos stated that the purpose of the executive session was to conduct the City Administrator’s annual review and evaluation.

 

The annual review and evaluation of Mareck, City Administrator, were conducted by the Mayor and Council. 

 

Guggemos directed Mareck to prepare an employment contract and proposal to be presented to the Council at a later date.

 

Wiemiller motioned to adjourn.  Quast seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

 

 

City of Winsted

City Council Meeting

Council Chambers

July 5, 2006

7:00 p.m.

 

Present:                       Mayor Don Guggemos

                                    Council Member Tom Wiemiller

Council Member Tom Ollig

Council Member Bonnie Quast

                                    Council Member Gerald Boldt

                       

Staff Present:               Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

Dave Meyer, Maintenance Lead

Jamie Stotko, Maintenance Lead

 

1)         Mayor Guggemos called the meeting to order at 7:00 p.m.

 

2)         Quast motioned to adopt the Consent Agenda as presented.  Wiemiller seconded.  Motion carried 4-0.

 

            a)         Accepted the minutes of the City Council Workshop of June 20, 2006.

 

b)         Accepted the minutes of the Regular City Council Meeting of June 20, 2006.

           

c)         Approved a salary step increase and longevity bonus (contract) for the City Administrator based on a satisfactory review and recommendation by the City Council.

d)         Adopted Resolution R-06-18 appointing and designating the Commissioner of Transportation as agent for the City of Winsted for the Federal Aviation Administration funding for the 2006 Airport Improvement project.

e)         Approved a temporary 3.2% Liquor License for the Winsted Area Chamber of Commerce’s Brat Busters on Friday, August 11, 2006 at Mill Reserve Park.

f)          Approved a temporary 3.2% Liquor License for the Winsted Summer Festival on Saturday, August 12, 2006 and Sunday, August 13, 2006 at Mill Reserve Park, Hainlin Park, and the American Legion area.

 

g)         Approved a Children’s Parade sponsored by the Winsted Summer Festival near Hainlin Park on McLeod Avenue on Saturday, August 12, 2006.

h)         Approved a Parade sponsored by the Winsted Summer Festival on designated streets in the City of Winsted on Sunday, August 13, 2006.

i)          Approved the use of horses in the August 13, 2006 Parade sponsored by the Winsted Summer Festival.

j)          Approved a permit to operate ATVs on City streets and property on Friday, August 11, 2006; Saturday, August 12, 2006; and Sunday, August 13, 2006 in conjunction with the Winsted Summer Festival.

 

k)         Rescheduled the Budget Workshop set for July 18, 2006 at 6 PM to August 1, 2006 at 6 PM.           

 

l)          Approved the Claims List for July 5, 2006 as presented.

 

3)         Open Forum

 

a)         Lid Laxen, 240 Westgate Drive, was present at the meeting to ask the Council to address parking on Westgate Drive.  Laxen is concerned about the excessive parking of campers, trailers, semi-trailers, boat trailers, automobiles and other recreational vehicles that are parked on Westgate Drive.  The vehicles make it difficult for passing motorist to see properly and they interfere with snowplowing in the winter.

 

            Ollig stated that the City Council is considering an ordinance regulating parking of recreational vehicles and Laxen’s concerns will be taken into consideration.

 

b)         Lila Probert, 412 Lake Drive, was present at the meeting to address her concerns regarding the homes in the City of Winsted that are new construction and have mold in their basements.

           

Guggemos stated that the newly constructed homes are supervised and inspected by the City of Winsted’s Building Inspector.  Newly constructed homes are being vented properly to avoid issues with mold but in some cases, homeowners are not utilizing the venting correctly.

 

            Guggemos also stated that residents, who may have mold in their basements, may bring their concerns before the Council; however, it is not the City of Winsted’s responsibility to remediate mold issues.

           

            Guggemos directed residents who may have issues with mold in their homes to call Mareck and the City will evaluate what it can do.

 

c)         Lee Hertzog, 180 Westgate Drive, was present at the meeting to ask the City Council what prompted them to consider amending the on-street camper and trailer parking ordinance.  Hertzog asked if the amendment is due to safety concerns and/or resident complaints.

 

            Ollig stated that a decision has not been made regarding the proposed amendment to the on-street camper and trailer parking ordinance, and a public hearing will be scheduled at a later date for resident comment.

 

            Ollig asked Hertzog to meet with him to discuss the proposed amendment.

 

4)         No Public Hearings.

 

5)         Old Business

 

            a)         Amendment to On-Street Camper and Trailer Parking – Schedule Public Hearing

                       

Mareck asked the Council to decide on one of the options presented for the on-street camper and trailer parking ordinance amendment, and schedule a public hearing for resident comment on the proposed amendment.  Mareck stated that if the Council was not prepared to make a decision on one of the options, the proposed amendment should be tabled.

 

Ollig motioned to TABLE the proposed ordinance amendment to on-street camper and trailer parking to the August 1, 2006 regular City Council meeting.  Wiemiller seconded.  Motion carried 4-0.

 

            b)         Award Bid – Winsted Municipal Airport’s 2006 Improvement Project

                       

Boelter presented the June 27, 2006 letter from Benita Crow, Project Manager-Aviation from Short, Elliott, Hendrickson, Inc. (SEH), recommending that the City of Winsted award the bid for the Winsted Municipal Airport’s 2006 Improvement project to Duininck Brothers, Inc. in the amount of $123,330.50.

 

Boldt motioned to award the bid to Duininck Brothers, Inc. in the amount of $123,330.50 for the Winsted Municipal Airport’s 2006 Improvement project.  Ollig seconded.  Motion carried 4-0.

 

            c)         SEH – Contract Amendment – 2006 Airport Improvement Project

                       

Boelter presented the Contract Amendment 2 to the March 1, 2006 Consultant Contract with SEH for the Winsted Municipal Airport’s 2006 Improvement project at a cost not to exceed $28,500.  Contract Amendment 2 represents services during the construction – pre-construction meeting, full-time resident project representative to monitor construction activities, quality control testing of pavement materials, completion of Federal Aviation Administration (FAA) project closeout report, and more.

 

The Federal Aviation Administration (FAA) grant for the project does include all engineering costs so the $28,500 contract amendment will be funded

ninety-five percent (95%) by the FAA grant.  The City of Winsted will be responsible for five percent (5%) which is $1,425.

 

Ollig motioned to approve SEH’s Contract Amendment 2 to the March 1, 2006 Consultant Contract for the Winsted Municipal Airport’s 2006 Improvement project to include Construction Administration and Observation Services, as well as project closeout, at a cost not to exceed $28,500.  Quast seconded.  Motion carried 4-0.

 

d)         Liquor Licenses and Tobacco and Tobacco Products Selling Licenses – Bailey’s Tavern & Grill

 

            Boelter reported

 

6)         New Business

 

a)              Dry Hydrant – Lake Ida – Winsted Fire Department

 

Jerry Koch, Winsted Volunteer Fire Department firefighter, presented a proposal to install a dry hydrant on Lake Ida.  A property owner on Lake Ida has shown interest in having a dry hydrant installed on his property.  The dry hydrant would be used to provide water in the event of a fire in the Township.  This benefits the Winsted Volunteer Fire Department because they don’t have to continually run the fire truck water pumper into the City to fill it with water during a fire.  The dry hydrant may also be used by surrounding fire departments in the event of a fire.

 

The dry hydrant would be funded by a matching grant through the U.S. Forest Service.  Koch stated that expenses for the project would be minimal.  The property owner has agreed to donate the dirt, and the majority of the work to prepare the site would be done by the Winsted Volunteer Fire Department.  There may be some cost for excavating on the site and the dry hydrant pipes and other equipment.

 

Guggemos stated that in the past the Township where the dry hydrant was located was responsible for any costs associated with installation of the dry hydrant.  Koch stated that he will be attending a Woodland Township meeting to present the proposal to install the dry hydrant.  Koch also stated that any maintenance of the road that accesses the dry hydrant would be done by Woodland Township.

 

Guggemsos directed Koch to provide a copy of the agreement to install a dry hydrant on Lake Mary in July, 2000 to Eggert to be used to prepare an agreement for the Lake Ida dry hydrant.

 

Quast motioned to have the Winsted Volunteer Fire Department install a dry hydrant on Lake Ida; and that Eggert prepare and acquire the necessary signatures for the agreement between the Lake Ida property owner and the Winsted Volunteer Fire Department.  Wiemiller seconded.  Motion carried 4-0.

 

b)         Hazardous Property Abatement – 111-1st Street North

           

Mareck reviewed the letter dated October 12, 2005 notifying the property owner at 111-1st Street North of certain hazardous conditions located on his property.  The property has been in the process of being sold to another party, which led to an additional inspection request by the prospective property owner and the current property owner.  This requested inspection was conducted on April 26, 2006.  An additional notice was sent on May 2, 2006 specifying additional hazardous conditions and other code violations on the property.  The hazardous conditions are as follows:

1.     The rear building addition does not meet floor loads.

2.     The northwest corner of the roof addition is in need of repair.  This appears to be caused by water penetration where the roof addition meets the main building.  This roof section must be addressed and repaired.

 

To date, the hazardous conditions as specified have not been remedied on the property.  The property owner has been notified of the process being used to abate the hazardous conditions on the property.  In addition, the property owner has indicated that sixty (60) days would be sufficient for him to remedy the hazardous conditions and code violations existing on the property.

           

            Ollig motioned to adopt Resolution R-06-19 ordering the abatement of conditions creating a hazardous property at 111-1st Street North.  Boldt seconded.  Motion carried 4-0.

 

c)         Storm Water Pond Feasibility Report – Winsted Industrial Park

 

            Justin Black, Project Engineer from SEH, was in attendance at the meeting to present a proposal to provide engineering services for the preparation of a feasibility report in connection with the conversion of a sanitary sewer disposal pond into a storm water pond and wetland mitigation area along with the extension of storm sewer piping from the industrial park to this newly converted storm water pond.

 

            Black also presented the scope of the work to complete the feasibility report.

 

Quast motioned to accept a proposal from SEH to conduct a feasibility report for the installation of a storm sewer system in the Winsted Industrial Park at a cost not to exceed $4,000.  Ollig seconded.  Motion carried 4-0.

 

d)         Capital Improvement Plan – Shannon Sweeney

           

            Shannon Sweeney, David Drown Associates, Inc., was in attendance at the meeting to present a proposal to prepare a capital improvement plan for the City of Winsted.

 

Sweeney detailed the capital improvement planning process that David Drown Associates, Inc. uses including a detailed analysis of the City’s financial history and a comparison in a number of areas to a peer group of Minnesota communities for the purpose of establishing revenue and expenditure goals.  This comparison would allow the City of Winsted to determine its financial strengths and weaknesses, which is important in determining the best method for financing projects.  Some of the areas where community comparisons are made include:

1.     Valuations

2.   Tax Capacity composition

3.   Tax Rates

4.   Revenues

5.   Debt

6.   Fund Balances

7.   Water Rates

8.   Sewer Rates

 

Ollig asked Sweeney when the analysis would be completed.  Sweeney stated that the analysis would be done by mid-August.

 

Ollig asked Sweeney if the billing for the capital improvement plan preparation could be deferred until January, 2007 since this not a budgeted item in 2006.  Sweeney stated that the billing would be deferred until January, 2007.

 

            Ollig motioned to accept a proposal from David Drown Associates to prepare a Capital Improvement Plan for a cost not to exceed $5,000 with billing deferred to January, 2007.  Quast seconded.  Motion carried 4-0.

 

7)         Department Reports

 

            a)         Public Works Department

           

Stotko reported on the following:

Ø     Dave and John both attended water school.  John took the test for his Class D water license and passed.  Now all three Public Works’ Department staff members are certified to operate the City’s wells.

Ø     Completed stump chipping in the City.  The holes have been filled and seeded with grass.

Ø     Continue street sweeping.

Ø     Installing radio read water meters.

Ø     Westgate Park walking trail completed.

Ø     Sprayed weeds in the parks.

Ø     Filled the lake bank washouts behind the old City Hall area.

Ø     Water tower cleaning inside and outside completed.

Ø     Assisting with the Kingsley Lift Station project.

Ø     Continue to monitor the well project.

Ø     Assisted with the Football Field improvements.

Ø     Finished Mill Reserve Park beach area.

 

Guggemos asked if a date has been set to turn the well on.  Meyer stated that he has not heard anything from SEH.

 

8)         No Financial Report.

 

9)         Announcements

 

            a)         Liquor License – Bailey’s Tavern & Grill

 

Mareck reported that Bailey’s Tavern & Grill has not submitted the proper paperwork and paid the required fees for their Liquor Licenses and Tobacco and Tobacco Related Products Selling License.

 

Eggert recommended that the City Council pass a motion either terminating the renewal applications or setting a date that the renewal applications must be submitted to the City.

                       

Ollig motioned that since Bailey’s Tavern & Grill did not submit the required renewal applications for their Liquor Licenses and Tobacco and Tobacco Related Products Selling License and did not pay the associated fees prior to the Licenses expiring at midnight on June 30, 2006, they must apply with the City of Winsted as a new applicant for their Liquor Licenses and Tobacco and Tobacco Related Products Selling Licenses; and have Eggert contact Fuerstenberg by letter regarding this information.  Quast seconded.  Motion carried 4-0.

 

b)              Proposed Housing Developments

 

Ø     Winsted Ponds will be bringing a new Concept Plan to the Planning Commission.

Ø     Grass Lake Farms has their second and third phases for sale.

Ø     Baird Farm – the Concept Plan has expired and the property is for sale.

 

c)              Garden and/or Lawn Watering – Sewer Charges

 

Guggemos reported that the City is looking at options to reduce the sewer cost to residents who water their gardens and/or lawns.

 

10)       Adjournment

 

Quast motioned to adjourn.  Wiemiller seconded.  Motion carried 4-0.

 

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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