Winsted City Council Minutes

City of Winsted

City Council Budget Workshop

Council Chambers

August 1, 2006

6:00 P.M.

 

Present:                        Mayor Don Guggemos

Council Member Bonnie Quast

Council Member Tom Ollig

                                    Council Member Tom Wiemiller

Council Member Gerald Boldt

 

Staff Present:                        Brent Mareck, City Administrator

                                    Mike Henrich, Chief of Police

                                    Jamason Stotko, Maintenance Lead

                                    Deb Boelter, City Clerk-Treasurer

 

Mayor Guggemos called the meeting to order at 6:05 p.m.

 

Mareck presented the 2007 Budget Process schedule.

 

Mareck presented the Budget Summary, Projected Levy, Bond Levy and the proposed 2007 General Fund Budget.

 

Mareck reviewed the Capital Improvement Fund balance sheet with the Council.

 

Boldt asked what the proposed 2007 budget amount of $159,076 for facilities in the Capital Improvement Fund would be used for.  Mareck stated that the monies would be used to finish construction drawings and items related to the proposed City Center, Lakefront Promenade, and Public Works’ Facility.  Mareck stated that if the amount budgeted is not used for the aforementioned purpose, the $159,076 may remain as a reserve or may be redistributed to the Public Safety and Public Works’ budgets.

 

Henrich presented the following items that have been included in the Public Safety budget for 2007:

  1. Computers for the squad cars.

Ø     McLeod County is preparing a communication system with the Police Departments in the County that will require squad cars to be equipped with computers.

Ø     Henrich would like the City of Winsted to begin participation in February, 2007 or March, 2007.

Ø     The approximate cost for one squad car computer is $10,000.

Ø     Henrich is exploring the option of leasing the squad car computers.

Ø     Henrich is also looking at the possibility of having both squad cars equipped with a computer docking station and the computer being transferred between squad cars.

Ø     Henrich stated that the Police Department would like to have a computer in each squad car.

  1. New squad car.

Boldt asked if the City could wait to buy a new squad car in 2007, and purchase in 2008, so that computers could be purchased to equip each squad car.  Henrich stated that the City will need a new squad car in 2007.

 

Wiemiller asked if new Civil Defense warning units have been added to the 2007 budget.  Henrich stated that there are no new units being added to the City of Winsted in 2007 due to the fact that developers are responsible for the expense of installing new units in any future developments. 

 

Ollig asked if the proposed 2007 budget includes a new squad and one computer.  Mareck verified that the proposed 2007 budget does include both items.

 

Stotko presented the following items that have been included in the Public Works’ budget for 2007:

  1. Part-time, temporary summer employee.
  2. Increased budget for street repairs.

Ø     Stotko stated that there are streets located in the City that need seal coating.

Ø     Guggemos stated that an inventory should be taken, and a schedule prepared, of the City’s streets that need to be seal coated.

Ø     The Council directed Mareck to contact Short Elliott Hendrickson, Inc. (SEH) to prepare a quote for a study that would evaluate the need, and prepare a schedule, for seal coating of the City’s streets.

3.            Capital Improvement Fund.

Ø     Stotko stated that the Public Works’ Department would like to budget more for Public Works’ in the proposed 2007 Capital Improvement Fund to build the fund balance for future equipment purchases.

Ø     Quast asked if the Public Works’ Department had a prioritized list of future equipment needs.  Stotko stated that the immediate need that has been identified would be a snow plow truck.

Ø     Guggemos stated that the Capital Improvement Plan being prepared by Shannon Sweeney will address the future needs of the Public Works’ Department.

 

Quast presented her concern regarding the boulevard trees that the City of Winsted purchases and plants each year.  Residents are responsible for watering the trees once they are planted in the boulevard on their property and some are not watering the trees.  Quast asked if the dead trees should be removed and not replaced with new trees.  The Council discussed ways to educate the residents on their responsibility of caring for boulevard trees purchased and planted by the City.

 

Wiemiller requested that the City consider budgeting and obtaining grant monies to add and improve playground equipment in City parks.

 

Ollig motioned to adjourn.  Quast seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

 

 

 

City of Winsted

City Council Meeting

Council Chambers

August 1, 2006

7:00 p.m.

 

Present:                        Mayor Don Guggemos

                                    Council Member Tom Wiemiller

Council Member Tom Ollig

Council Member Bonnie Quast

                                    Council Member Gerald Boldt

                       

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

 

1)            Mayor Guggemos called the meeting to order at 7:00 p.m.

 

2)            Quast motioned to adopt the Consent Agenda as presented.  Boldt requested that items d) and e) be TABLED.  Wiemiller seconded.  Motion carried 4-0.

 

            a)            Accepted the minutes of the Regular City Council Meeting of July 18, 2006.

           

b)            Approved a gambling permit for Winsted Ducks Unlimited, Chapter 188, to hold raffles and other gambling activities at The Blue Note Ballroom, 320 – 3rd Street South, on September 12, 2006.

 

c)            Adopted Resolution R-06-23 allowing the Winsted Volunteer Fire Department’s Relief Association to participate in off premises gambling.

 

d)            Authorized the Regular City Council Meeting, scheduled for December 5, 2006, to be rescheduled for Wednesday, December 6, 2006 at 7:00 P.M.-TABLED.

 

e)            Scheduled a Truth-in-Taxation Public Hearing for Wednesday, December 6, 2006 at 7:00 p.m. in the City Council Chambers-TABLED.

 

f)      Scheduled a Budget Workshop for August 15, 2006 at 6:15 PM.

 

g)            Accepted a contribution of $12,500 from the Winsted Volunteer Fire Department’s Relief Association to the Winsted Volunteer Fire Department’s Annual budget for partial payment of the Fire Hall Bond.

 

h)            Authorized a salary step increase for Deb Boelter, City Clerk-Treasurer, based on a satisfactory review by the City Administrator.

i)            Approved the Claims List for August 1, 2006 as presented.

 

3)            No Public Hearing.

 

4)            Old Business

 

            a)            Policy and Procedures for Distribution of Water Meters

 

Boelter presented the proposed Policy and Procedures for Distribution of Water Meters.  The policy and procedures address the distribution of water meters in relation to new construction, second meters for outside water use, and Automatic Payment Plan participants.

                       

Dave Mochinski, 310 Kingsley Street South, asked if the proposed policy and procedures would allow him to replace his two (2) existing water meters with two (2) radio read water meters if he would apply for the Automatic Payment Plan.

 

Guggemos stated that since the two (2) existing water meters have been paid for, the City would place Mochinski at the top of their radio read water meter installation list if he would sign up for the Automatic Payment Plan so he would no longer have to send in a meter reading.

 

Ollig asked that the wording in the proposed policy and procedures state that, “The water meter is installed by a plumber at the homeowner’s expense.”

 

Wiemiller motioned to adopt the Policy and Procedures for Distribution of Water Meters with the wording to read, “The water meter is installed by a plumber at the homeowner’s expense.”  Boldt seconded.

Motion carried 4-0.

 

5)            New Business

 

a)              Industrial Lane – Winsted Industrial Park

 

Mareck presented a proposal to reimburse Waconia Mill III $27,973.74 for improvements made to Industrial Lane. As a part of the Di-Max and Advantage Mailing projects, the City agreed to participate with costs associated with improving Industrial Lane in the Winsted Industrial Park.  Waconia Mill III contracted for the improvements as a part of their building project and submitted their costs to the City for reimbursement.  The City did agree to pay for additional curbing costs in areas recommended by the City Engineer, to deal with future storm water issues.

 

Ollig motioned to reimburse Waconia Mill III $27,973.74 for improvements made to Industrial Lane.  Quast seconded.  Motion carried 4-0.

 

b)            Assignment of Lease Agreement – HLWW Schools and ATHC – City Attorney

           

            Eggert presented an assignment of lease agreement between Howard Lake Waverly Winsted (HLWW) Schools and the Adult Training and Habilitation Center (ATHC).

 

            Boldt motioned to empower the Mayor and Clerk-Treasurer to sign and to enter into an assignment of lease agreement between Howard Lake Waverly Winsted (HLWW) Schools and the Adult Training and Habilitation Center (ATHC).  Wiemiller seconded.  Motion carried 4-0.

 

c)            Ladder Truck Painting – Winsted Fire Department

 

Winsted Volunteer Fire Department Chief, Ken Fitchwell, presented three (3) quotes to paint the Fire Department’s ladder truck.  Fitchwell stated that monies in the Expansion Fund would be used to paint the ladder truck.

 

Ollig asked Fitchwell if the Fire Department has identified any future equipment and/or vehicle needs.  Fitchwell stated that the Fire Department has evaluated any future equipment and/or vehicle needs and barring any emergency situations, there are no future needs at this time.

 

Ollig inquired as to what the time expectancy of keeping the ladder truck would be if the money is expensed to paint it.  Brad Bush, Winsted Volunteer Fire Department’s Ladder Captain, stated that the City of Winsted has an agreement with the City of Hutchinson that the Winsted Volunteer Fire Department must keep the truck for ten (10) years and there is (7) years left on the agreement.

 

Fitchwell asked the Council to approve $11,500, which would be $1,501.50 over the lowest bid, to have striping and decals put on the ladder truck.  Ollig stated that the Council can only approve the actual quote that is presented.

 

Guggemos requested that the Fire Department present a separate quote for the striping and decals for approval at a future Council meeting.

 

Ollig motioned to authorize Glencoe Auto Body to paint the ladder truck at a cost not to exceed $10,000.  Quast seconded.  Motion carried 4-0.

 

d)            RevTrak Credit Card System

           

            Mark Gebhard and Bruce Fladebo, RevTrak, were present at the meeting to give a demonstration on the RevTrak system.

 

            The RevTrak system would allow the City to provide customers with the convenience of credit card payments over the internet, by telephone, and in the office. 

 

The City will do a survey in a future water/sewer billing that would determine the interest of residents in having the ability to make credit card payments.

           

Dave Mochinski, 310 Kingsley Street South, asked Fladebo if the City would be allowed to cancel the system if residents do not use it.  Fladebo stated that RevTrak does ask clients to commit to a twelve (12) month contract but if the system was not being used, RevTrak would consider allowing the City to terminate the contract after three (3) months.

 

            Ollig asked Fladebo what advantages other communities have recognized by using the RevTrak system.  Fladebo stated that other communities have experienced a large savings on staff labor time.

 

            Boldt asked Gebhard if the City would have to install a separate telephone line for the system.  Gebhard stated that the City would not have to install a separate telephone line because they operate off of a network.

 

            Dave Mochinski, 310 Kingsley Street South, asked how residents paying by credit card would get their meter reading to the City.  Guggemos stated that those residents that pay with credit card on a regular basis would be put on the list for a radio read water meter so they would not have to send in a reading.  Mareck pointed out that in the sample City websites RevTrak presented in their presentation, the City of Arlington has a space where residents would be able to submit their meter reading when making a credit card payment over the internet.

           

            Guggemos stated that the City Council will review the materials presented by RevTrak and discuss at a future Council meeting.

 

6)            Department Reports

 

            a)            Metro West Inspections

           

Rob Beckfeld reported on the following:

Ø     Building permits that have been issued through July 31, 2006.  Beckfeld distributed a report comparing the number of building permits issued in 2005 and 2006.

Ø     Fire sprinkling systems can now be permitted through Metro West Inspections instead of the Minnesota State Fire Marshals’ office.

Ø     Three buildings in the City of Winsted’s downtown area:

1.     111- 1st Street North

The new owner is making improvements to the building in accordance with the structural engineer’s design.  Vinyl siding with a brick design will be installed.  A permit has been issued to build a deck on the back of the building.

2.      163 Main Avenue West

Building permits have been issued for improvements to the front and back entrances in accordance with the structural engineer’s design.

3.      161 Main Avenue West

Beckfeld reviewed improvements that have been completed and are in the process of being done.

 

7)            No Financial Report.

 

8)            Open Forum

 

9)            Announcements

 

            a)            Mareck presented the Spotlight on Winsted/Planning Your History brochure.

 

10)            Adjournment

 

Wiemiller motioned to adjourn.  Quast seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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