Winsted City Council Minutes

City Council Budget Workshop

Council Chambers

August 15, 2006

6:15 P.M.

 

Present:                        Mayor Don Guggemos

Council Member Tom Ollig

                                    Council Member Tom Wiemiller

Council Member Gerald Boldt

 

Absent:                                    Council Member Bonnie Quast

 

Staff Present:                        Brent Mareck, City Administrator

                                    Mike Henrich, Chief of Police

                                    Dave Meyer, Maintenance Lead

                                    Deb Boelter, City Clerk-Treasurer

 

Mayor Guggemos called the meeting to order at 6:15 p.m.

 

Mareck presented the proposed budgets for the Enterprise Funds.  The following budgeted items for 2007 were discussed:

  1. Water Fund

Ø     Two hundred (200) radio read water meters would be purchased for installation.  Half of the expense to purchase the radio read water meters would be paid from the Water Fund.

Ø     Replacement of the handheld radio read unit with a computer system to read radio read water meters.  Half of the expense to purchase the radio read water computer system would be paid from the Water Fund.

Ø     Budgeted for the Public Facilities Authority (P.F.A.) Loan payment.  The P.F.A. Loan is a low interest loan used to pay for the Hainlin Well project expenses.

Ø     Budgeted for the Water Revenue Bond payment.

 

Meyer presented the proposed computer system that would be used to read radio read water meters.

 

  1. Sewer Fund

Ø     Half of the two hundred (200) radio read water meters would be paid from the Sewer Fund.

Ø     Half of the expense to purchase the radio read water computer system would be paid from the Sewer Fund.

Ø     Budgeted for the Bond payment for the proposed Sludge Storage Tanks project.

 

There was discussion regarding the water and sewer rates.  Mareck stated that a survey will be conducted that details the water and sewer rates of other cities.  The survey results will be presented to the Council at a later date for discussion.

 

Boelter presented the 2007 proposed budget for the Airport Fund.

 

Mareck presented the 2007 proposed budget for the Cable Fund.

 

Mareck presented a request from Pioneerland Library System asking the City to budget $5,000 in 2007 for the purchase of periodicals.  Guggemos stated that the City should ask the librarian of the Winsted Public Library to verify that they are purchasing $5,000 worth of periodicals in one year. 

 

Mareck asked the Council if they would like to schedule another workshop to again review the General Fund.  The Council requested that a Budget workshop be scheduled for

August 29, 2006 at 5:30 p.m.

 

Ollig motioned to adjourn.  Boldt seconded.  Motion carried 3-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

 

City of Winsted

City Council Meeting

Council Chambers

August 15, 2006

7:00 p.m.

 

Present:                        Mayor Don Guggemos

                                    Council Member Tom Wiemiller

Council Member Tom Ollig

                                    Council Member Gerald Boldt

 

Absent:                                    Council Member Bonnie Quast

 

                       

Staff Present:                        Brent Mareck, City Administrator

                                    Michael Henrich, Police Chief

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

 

1)            Mayor Guggemos called the meeting to order at 7:00 p.m.

 

2)            Ollig motioned to adopt the Consent Agenda as presented.  Wiemiller seconded.  Motion carried 3-0.

 

a)            Accepted the minutes of the City Council Budget Workshop of August 1, 2006.

           

b)            Accepted the minutes of the Regular City Council Meeting of August 1, 2006.

 

c)            Accepted the minutes of the Emergency City Council Meeting of August 11, 2006.

 

d)            Scheduled a budget workshop for August 29, 2006 at 5:30 p.m. and a work session of the Winsted City Council to discuss the Capital Improvement Program study for August 29, 2006 at 6:00 p.m.

 

e)            Accepted the July, 2006 Police Report.

 

f)      Accepted the July, 2006 Building Permit Report.

 

g)            Scheduled a special closed City Council meeting for August 29, 2006 at

7:00 p.m. to discuss an employment contract for the City Administrator.

 

h)            Scheduled a City Council workshop to discuss financing of the “City Center” project with Steve Mattson of Northland Securities.

i)            Scheduled a special meeting of the Winsted City Council on September 12, 2006 at 8:00 p.m. at the Winsted Fire Hall.

j)            Authorized the Regular City Council Meeting scheduled for Tuesday, December 5, 2006, to be rescheduled for Monday, December 4, 2006 at 7:00 p.m.

k)            Scheduled a Truth-in-Taxation Public Hearing for Monday, December 4, 2006 at 7:00 p.m. in the City Council Chambers.

l)            Appointed City of Winsted Staff Members, Deb Boelter and Raquel Kirchoff, as Election Judges for the Primary Election, September 12, 2006 and the General Election, November 7, 2006.

Appointed Rebecca Condon, Delores Hirsch, Bernadette Libor, Imelda Marshall, Karen Schoen, Kathleen Schoenfelder, Rosemary Stifter and Marcella Weibel as temporary, part-time employees at an hourly rate of $8 to serve as Election Judges for the Primary Election, September 12, 2006 and the General Election, November 7, 2006.

            m)            Approved the Claims List for August 15, 2006 as presented.

 

3)            Public Hearing

 

            a)            Weibel Farm Annexation

                       

Mareck presented Ordinance O-06-03 and Ordinance O-06-04 annexing approximately ninety-four (94) acres, owned by Marcella Weibel, to the City of Winsted.

 

Rosalie Knott, 18675 – 42nd Street, New Germany, Minnesota was present at the meeting representing her sons, David Knott and Gerald Knott, who own the adjoining property located southwest of the Weibel property proposed to be annexed.  Knott asked if the annexation would have an affect on their feedlot permit.  Mareck stated the he will contact Larry Gasow, Zoning Administrator, McLeod County Planning and Zoning, to inquire if the annexation will impact the Knott’s feedlot permit.

 

                        Eggert presented a letter from John Oliver & Associates, Inc. regarding an issue with                        the legal description of Parcel B.  Eggert stated that another Public Hearing will have                        to be scheduled and the adjoining property owners notified.                       

 

Ollig motioned to adopt Ordinance O-06-03 annexing certain lands in Winsted Township abutting the City of Winsted owned by Marcella Weibel.  (Parcel A)

                        Boldt seconded.  Motion carried 3-0.                       

 

Ollig motioned that Ordinance O-06-04, annexation of the property in Parcel B, be TABLED until the City Attorney is comfortable with the legal description and another Public Hearing can be scheduled.  Wiemiller seconded.

Motion carried 3-0.

 

Ollig motioned to close the Public Hearing.  Wiemiller seconded.  Motion carried 3-0.

 

4)            Old Business

 

            a)            Peer/Supervisor Review

                       

Mareck presented the proposed Peer and Supervisor Review form.  The form was reviewed and approved by staff.

 

Ollig motioned to accept the Peer and Supervisor Review form.  Boldt seconded.  Motion carried 3-0.

 

            b)            Sludge Storage – Wastewater Plant

                       

Jessica Werder, Short Elliott Hendrickson, Inc. (SEH), gave an update on the Sludge Storage Improvements project.

 

Wiemiller motioned to have SEH prepare plans and specifications for the two-tank sludge storage option.  Ollig seconded.  Motion carried 3-0.

                       

Werder presented a Preliminary Project schedule.

 

5)            New Business

 

a)              4-Way Stop Request – Barrett and Sherman

 

Henrich presented a request from residents living near the intersection of Barrett Street South and Sherman Avenue East to install four way stop signs.

 

After reviewing the request and evaluating the intersection, Henrich presented a proposal to install stop signs where the current yield signs are located to yield traffic going both south and north bound on Barrett Street South.

 

Ollig asked if the proposed stop signs would have the reflective tape that has been installed on other stop signs in the City of Winsted.  Henrich stated that he will request that the Public Works’ Department install reflective tape on the proposed stop signs.

 

Bruce Dahl, 541 Barrett Street South, addressed the Council.  Dahl’s daughter had been involved in a car accident at the intersection of Barrett Street South and Sherman Avenue East.  Dahl requested that the City evaluate the parking on each corner of the intersection and extend the yellow painted, no parking areas on the curbs.  Dahl stated that it is difficult to see oncoming traffic if vehicles are parked near the intersection.

 

Dahl also requested that the City evaluate the location of a bush located on the corner of 140 Sherman Avenue East.  Dahl stated that the bush is located near the intersection and makes it difficult to see oncoming traffic.

 

Ollig motioned to change the existing yield signs to stop signs in the intersection area of Sherman Avenue East and Barrett Street South; if the bush located at 140 Sherman Avenue East is in the City’s right-of-way, the  homeowner be requested to move it; and Henrich should review the yellow painted, no parking areas on the curbs in the intersection of Barrett Street South and Sherman Avenue East, and determine if the yellow should be painted further.  Wiemiller seconded.  Motion carried 3-0.

 

b)            South Shore Channel Project – Lake Association

           

            Mareck presented a proposal from the Winsted Area Lake Association to conduct a joint project with the City to have SEH do preliminary engineering on constructing a dry channel bed.   

           

            Dave Mochinski, Winsted Area Lake Association, was present at the meeting.

            Mochinski stated that the dry channel bed would benefit Winsted Lake by slowing down the water flow and therefore decreasing the amount of phosphorous coming into the lake.

 

            Guggemos expressed his concerns regarding what the dry channel bed would do to the ponds located upstream from the existing channel.  Mareck stated that the proposal from SEH does not include what impact the dry channel bed would have on the water located upstream.

 

Ollig motioned to TABLE the proposal from SEH to do preliminary engineering to construct a dry channel bed and asked SEH to present a proposal that includes what impact the construction of a dry channel bed would have on the water located upstream from the existing channel bed.  Wiemiller seconded.  Motion carried 3-0.

 

c)            Concept Plan – Winsted Ponds

 

Mareck presented the Concept Plan submitted by Aho Construction Northwest for the Winsted Ponds development project.  Winsted Ponds has gone through the platting process three times since the project has begun and is requesting to start again with a new Concept Plan for the development in an attempt to use the property more efficiently.

 

The plan shows 254 lots for single-family development, with one large park on the north end of the project.  The north end of the project is showing the use of Planned Unit Development (PUD) designation with smaller lots than required by the Subdivision Ordinance.  The developer is also showing area around the trail as park land; with 7.48 acres of dedication.  The plat requires 11.92 acres of park dedication.

 

The Planning Commission reviewed the proposed Concept Plan and voted unanimously to recommend Council approval.

 

Mareck presented the proposed Concept Plan to the Park Commission and they made the recommendation that the three (3) lots located on the north side of the park be removed.

 

Rich Romness, Surveying and Engineering Professionals, presented the new Concept Plan and explained the changes made from previous plats.

 

Boldt motioned to approve a Concept Plan for the Winsted Ponds housing development with the Park Commission’s recommendation to remove the three (3) lots located on the north side of the park.  Wiemiller seconded.  Motion carried 3-0.

 

d)            Kingsley Curb Project

           

Mareck presented quotes to install ninety (90) linear feet of curbing on the east side of Kingsley Avenue; adjacent to the Kingsley Lift Station.  The curbing would primarily serve to provide an edge and visually improve the area around the lift station and the newly installed generator.   

 

            Ollig motioned to accept a quote from French Lake Curb to install curbing along Kingsley Avenue at a cost not to exceed $2,025.  Boldt seconded.  Motion carried 3-0.

 

e)            Kingsley Generator Project

           

            Mareck presented quotes to manufacture stainless steel stairs to access and service the Kingsley Lift Station Generator.

           

            Wiemiller motioned to accept a quote from Millerbernd Design and Fabrication to assemble stainless steel stairs for the Kingsley Lift Station Generator at a cost not to exceed $3,600.  Ollig seconded.  Motion carried 3-0.

 

f)               Seal Coat Schedule – SEH

 

Mareck presented a proposal from SEH to develop a Seal Coat Needs Study for all the City streets located within the City limits of Winsted.

 

Tom Homme, SEH, was present at the meeting.  Homme gave an overview of what information the Seal Coat Needs Study would provide to the City.

 

            Ollig motioned to authorize SEH to prepare a “Seal Coat Need Study” at a cost not to exceed $2,500.  Boldt seconded.  Motion carried 3-0.

           

6)            Department Reports

 

            a)            July, 2006 Financial Report

 

                        Boelter presented the July, 2006 financial report.

 

7)            Open Forum

 

a)            Mike Laxen, 24565 Dairy Avenue, addressed the Council on behalf of Winsted Township.  Some of the residents on Zion Avenue have contacted Winsted Township with dust control concerns.  Winsted Township would like the City to ask Winsted on the Lake Contractors to not use Zion Avenue and/or have the Contractors provide dust control if they are going to use it.

           

Mareck explained that the Contractors were using Zion Avenue to haul excess fill from the development to a farmer located outside of the City of Winsted.

 

Guggemos stated that future development agreements could include that Contractors provide dust control.

 

Ollig asked Laxen to have Winsted Township look at the possibility of installing a guardrail at the dam.  Ollig stated that there is currently no support to stop a car that may accidentally veer off the road and into the dam.

 

Sherwin Schwartzrock, 23838 Zion Avenue, addressed the Council with two concerns he has regarding Zion Avenue and its use by Contractor’s large trucks:

1.     Safety

2.      Dust Control.

 

Guggemos stated that the City could consider giving Contractors some type of notification when their building permits are issued to use only tarred roads to traffic large construction trucks.

 

Mareck recommended that the Erosion Control and Construction Debris Policy be amended to include that Contractors can only use tarred roads to traffic large construction trucks.

 

8)            Announcements

 

9)            Adjournment

 

Ollig motioned to adjourn.  Wiemiller seconded.  Motion carried 3-0.

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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