Winsted City Council Minutes

City Council Workshop

Council Chambers

September 5, 2006

6:00 p.m.

 

Present:                        Mayor Don Guggemos

                                    Council Member Tom Wiemiller

                                    Council Member Gerald Boldt

Council Member Bonnie Quast

 

Absent:                                    Council Member Tom Ollig

                       

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

 

 

 

Mayor Guggemos called the meeting to order at 6:00 p.m.

 

Steve Mattson, Public Finance Executive Vice President, Northland Securities, and Mary Ippel, Public Finance Lawyer, Briggs and Morgan, P.A., were present at the meeting.

 

Mattson presented the bonding analysis he completed for the proposed City Center/Lakefront Promenade and Public Works’ facility.

 

Guggemos asked Mattson and Ippel if the City could use its Enterprise Funds to construct the Public Works’ facility in 2006 and then reimburse the Enterprise Funds with a future bond.

 

Mattson and Ippel stated that if the City adopts a resolution that defines the City’s intention to reimburse the Enterprise Funds with a future bond, it is allowable to use the Enterprise Funds for construction of the Public Works’ facility.

 

Ippel discussed with the Council the process of obtaining special legislation in 2007 to increase the City of Winsted’s bonding authority to bond for the proposed City Center/Lakefront Promenade and Public Works’ facility.

 

Guggemos recommended that the information in Mattson’s analysis be used for the September 12, 2006 Town Hall meeting.

 

Mattson stated that he will be in attendance at the September 12, 2006 Town Hall meeting.

 

Quast motioned to adjourn.  Boldt seconded.  Motion carried 3-0.  

 

City of Winsted

City Council Meeting

Council Chambers

September 5, 2006

7:00 p.m.

 

Present:                        Mayor Don Guggemos

                                    Council Member Tom Wiemiller

                                    Council Member Gerald Boldt

Council Member Bonnie Quast

 

Absent:                                    Council Member Tom Ollig

                       

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

 

1)            Mayor Guggemos called the meeting to order at 7:00 p.m.

 

2)            Wiemiller motioned to adopt the Consent Agenda as presented.  Quast seconded.  Motion carried 3-0.

 

a)            Accepted the minutes of the City Council Budget Workshop of August 15, 2006.

           

b)            Accepted the minutes of the Regular City Council Meeting of August 15, 2006.

 

c)            Accepted the minutes of the Budget and Capital Improvement Plan (CIP) Workshop of August 29, 2006.

 

d)            Accepted the minutes of the City Council Special Closed Session of August 29, 2006.

 

e)            Accepted a quote from Miracle Recreation Equipment for six (6) buck-a-bouts to replace existing units in Northgate, Barrett and Southview Parks at a cost not to exceed $5,068.06.

 

f)            Authorized Boy Scout Troop #569 from Mound, Minnesota to camp overnight on Saturday, September 16, 2006 in Mill Reserve Park.

 

g)            Authorized a salary step increase for Sue Mueller, Utility Billing Clerk, based on a satisfactory review by the City Clerk-Treasurer.

 

h)            Authorized a salary step increase for John Schlechter, Maintenance, based on a satisfactory review by the Maintenance Leads.

 

i)      Entered into a five year employment contract with Brent Mareck.

 

j)            Adopted Resolution R-06-25 entering the Winsted Police Department into a Safe & Sober agreement with the Minnesota Department of Public Safety for the time period of 10-01-06 through 09-01-07.  This agreement will pay overtime wages to any qualified police officer to run traffic enforcement details during specific time periods.  The partner agency will be the McLeod County Sheriff’s Office and the lead agency will be the Hutchinson Police Department in regards to this grant.  The lead agency is the fiscal agent and administrator in regards to this grant.

 

k)            Allowed for the placement of bus parking signs near the northeast corner of Albert Avenue West and Third Street North.  A temporary stop sign will be placed at the intersection to mitigate concerns with blocking the permanent stop sign with bus parking at that intersection.

 

l)            Approved the Claims List for September 5, 2006 as presented.

 

3)            No Public Hearing.

 

4)            Old Business

 

      a)      South Shore Channel Project – Lake Association

           

Mareck presented a letter dated August 30, 2006 from Justin Black, Short Elliott Hendrickson, Inc. (SEH), addressing the Council’s request that the August 15, 2006 proposal to do preliminary engineering on constructing a dry channel bed be TABLED and include information on what impact the construction of a dry channel bed would have on the water located upstream from the existing channel bed.

 

Mareck stated that Black has reviewed the Council’s request and that a comprehensive hydrologic and hydraulic ditch analysis for the entire ditch system is not required at this point in time for the channel improvement project.

 

Quast motioned to assist the Lake Association with their project to have Short Elliott Hendrickson, Inc. (SEH) do a preliminary engineering study to construct a dry channel bed in the amount of $1,250Boldt seconded.

Motion carried 3-0.

 

            b)            Soil Borings Report – Shady Creek Drive

 

Mareck presented the Soil Borings Report conducted along Shady Creek Drive by Independent Testing Technologies.

 

Wiemiller motioned to accept the Soil Borings Report as presented by Independent Testing Technologies for Shady Creek Drive.  Quast seconded.  Motion carried 3-0.

                       

            c)            Barrett Park Fencing

 

                        Mareck presented quotes to replace the outfield and baseline fencing at Barrett Park.

 

Boldt motioned to accept a quote from McBroom to replace the outfield fence at Barrett Park at a cost not to exceed $15,189.  Quast seconded.  Motion carried 3-0.

 

Boldt motioned to purchase a two hundred (200) foot removable fence for Barrett Park at a cost not exceed $1,500.   Quast seconded.  Motion carried 3-0.

 

5)            New Business

 

a)              Resolution R-06-26 - 2007 Preliminary Levy Certification

 

Mareck presented Resolution R-06-26 certifying the Preliminary Levy Amounts to the McLeod County Auditor.

 

Quast motioned to adopt Resolution R-06-26 certifying the 2007 preliminary levy in the amount of $936,736.  Wiemiller seconded.  Motion carried 3-0.

 

b)            Pension Contribution – Winsted Fire Department Relief Association

           

            Ron Hepola, CPA from James Young & Associates, Ltd., was present at the meeting on behalf of the Winsted Volunteer Fire Department Relief Association to request an increase in the pension plan benefit for fire fighters from $1,200 per a year of service to $1,300 per a year of service.  Hepola stated that the increase would not effect the City’s contribution.  In 2007, the City contribution would remain at $13,700.

           

Wiemiller motioned to increase the Winsted Volunteer Fire Department Relief Association’s pension plan benefit from $1,200 to $1,300 per a year of service.  Boldt seconded.  Motion carried 3-0.

 

c)            Building Inspection Hours – Tom Sudheimer

 

Mareck presented Tom Sudheimer’s, Papa Tom’s Bar & Grill, proposal to change the Building Inspector’s hours of operation.

 

Rob Beckfeld, Metro West Inspection Services, Inc. distributed his business card to the Council and reviewed the contact telephone numbers listed on the card.  Beckfeld explained the hours of operation of the Building Inspector’s office.

           

Sudheimer presented alleged issues that he has had when contacting Metro West Inspection Services, Inc. to schedule an inspection appointment with Beckfeld.  Sudheimer requested that the Building Inspector be more accessible to contractors.

 

Beckfeld explained that he has responded to Sudheimer’s voice mails and inspections were scheduled in convenience to Sudheimer.

 

Sudheimer recommended that the City of Winsted have a Building Code available at City Hall for staff to reference when individuals have building code questions.  Guggemos stated that the City staff is not trained to answer building code questions.  The City contracts with Metro West Inspection Services, Inc. to interpret the Building Code to answer questions pertaining to building code issues.

 

Beckfeld stated that basic building code questions can be answered by Metro West Inspections Services, Inc.’s office located in Loretto, Minnesota.  Beckfeld also stated that the Loretto office may be hesitant to answer some questions because they are not familiar with the building project.  These calls are directed to Beckfeld.

 

Sudheimer presented his proposal to install a grill at Papa Tom’s Bar & Grill.  Beckfeld stated that Sudheimer should contact the Minnesota Department of Health for approval.

 

Guggemos stated to Sudheimer that the City staff has been cooperative in addressing certain issues and in helping people to solve problems.  When the Mayor and Council hear that derogatory conversations are being held regarding the staff, the City takes offense.

 

Sudeheimer asked that the City staff also be careful about what they say.

 

d)            2005 Audit

           

Paul Harvego, CPA from Conway, Deuth & Schmiesing, PLLP presented the City of Winsted’s 2005 Audit.

 

            Boldt motioned to accept the 2005 City of Winsted Audit.  Quast seconded.  Motion carried 3-0.

 

e)            Credit Card Policy

            Boelter presented the 2005 Audit recommendation to adopt a Resolution allowing City officers and/or employees to use credit cards to make authorized purchases.

 

            Quast motioned to adopt Resolution R-06-27 a Resolution of the City of Winsted approving a credit card use policy pursuant to Minnesota Statutes,

Section § 471.382 (2001).  Wiemiller seconded.  Motion carried 3-0.

 

f)               Public Purpose Expenditure Policy

 

Mareck presented the 2005 Audit recommendation to adopt a Resolution and a Public Purpose Expenditure Policy to establish guidelines for the expenditure of public funds for a public purpose.

 

            Boldt motioned to adopt Resolution R-06-28 a Resolution of the City of Winsted approving a public purposed expenditure policy.  Quast seconded.  Motion carried 3-0.

 

g)            Erosion Control, Site Debris and Site Development Policy

 

            Mareck presented the amendment to the Erosion – Construction Debris and Development Policy as requested by Winsted Township at the August 15, 2006 Regular City Council meeting to include language restricting construction traffic to only using hard surfaced streets.  The proposed policy will be distributed with building permits and requires acknowledgement by the Contractor with their signature.

 

            Wiemiller motioned to amend the Erosion Control, Construction Debris and Development Policy to include language restricting construction traffic to only use hard surfaced streets.  Boldt seconded.  Motion carried 3-0.

 

h)            People Service Rate Adjustment

 

            Mareck presented the letter from People Service President, Alan F. Meyer, dated August 9, 2006, asking for an adjustment to the December 20, 2005 Operations and Maintenance Agreement between the City of Winsted and People Service, Inc.  The adjustment will be based on the change in the Consumer Price Index for All Urban Consumers (CPI-U) between April, 2005 and April, 2006.  The change to the CPI-U was 3.5%  The adjustment would be effective August 1, 2006 and would include the City’s maximum annual maintenance/repair (non-capital) expenditure amount to be increased from $13,250 to $13,714, and the monthly compensation would be increased from $11,750 to $12,161.

 

Quast motioned to acknowledge an increase of 3.5% (per contract) to the Operations and Maintenance Agreement with People Service.  Wiemiller seconded.  Motion carried 3-0.

 

i)            Pontas Point – Lot #7

 

Eggert presented Resolution R-06-06 a Quit Claim Deed conveying Lot Seven (7), Pontas Point for the purpose of using as a public street and to be filed with the McLeod County, Minnesota Registrar of Titles.  This Resolution also declares the street to be open.

 

            Wiemiller motioned to adopt Resolution R-06-06.  Quast seconded.  Motion carried 3-0.

 

 

 

j)                Ordinance O-06-03 – Minnesota State Statutes

 

Eggert presented the Minnesota State Statutes, effective August 1, 2006, requirements and regulations regarding annexation and their effect on

Ordinance O-06-03.

 

Boldt motioned to stay Ordinance O-06-03 annexing to the City of Winsted, Minnesota certain lands in Winsted Township abutting the City owned by Marcella Weibel pending further discussion between the developer, property owner, and City staff.  Quast seconded.  Motion carried 3-0.

 

6)            Department Reports

 

            a)            City Administrator

 

                        Mareck reported on the following:

Ø     The City received the $75,000 grant from the Federal Emergency Management Agency (FEMA) for the Kingsley Lift Station Generator.

Ø     AAA Galvanizing has been awarded $500,000 from the Minnesota Investment Fund.  With Five Star Holding, LLC and AAA Galvanizing, the City will have a total of $800,000 for a Revolving Loan Fund.

Ø     Nominations for the Winsted Pride Awards closed on Friday, September 1, 2006.

Ø     The local access channel equipment has been updated, and will allow Council meetings to be recorded live and taped on Digital Video Disc (DVD).

Ø     Had a meeting with the McLeod County Engineer.

Ø     The Preliminary Plat for the proposed Montgomery Industrial Park will be on the September 13, 2006 Planning Commission agenda.

Ø     Have had discussions with Shannon Sweeney, David Drown Associates, regarding the Community Development Block Grant.

Ø     Gave a reminder of the Sept. 12, 2006 Town Hall Meeting at the Winsted Fire Department at 8:00 p.m. to discuss the proposed City Center/Lakefront Promenade and Public Works’ facility.

 

Boldt requested that the City establish a policy for future Emergency City Council meetings that are called by an individual(s).  The Policy should state that the salary of the Mayor and Council, to attend the meeting, should be paid by the person(s) calling for the Emergency City Council meeting.

 

7)            No Open Forum.

 

8)            No Announcements.

 

9)            Adjournment

 

Quast motioned to adjourn.  Wiemiller seconded.  Motion carried 3-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

 


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