Winsted City Council Minutes

City Council Workshop

Council Chambers

February 6, 2007

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Tom Wiemiller

Council Member Bonnie Quast

                                    Council Member Dave Mochinski

                       

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                    Fran Eggert, City Attorney

 

Mayor Stotko called the meeting to order at 6:05 p.m.

 

Mayor Stotko stated that the workshop is being held for the purpose of planning efforts for the City Center and the Lakefront Promenade.

 

The Council and staff discussed the planning processes for the proposed City Center and Lakefront Promenade.

 

Ollig motioned to adjourn.  Wiemiller seconded.  Motion carried 5-0.  

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

 

 

City of Winsted

City Council Meeting

Council Chambers

February 6, 2007

7:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Tom Wiemiller

                                    Council Member Bonnie Quast

                                    Council Member Dave Mochinski

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

Mike Henrich, Police Chief

Danny Salo, Police Officer

 

1)            Mayor Stotko called the meeting to order at 7:00 p.m.

 

            a)            The Pledge of Alligence was taken.           

 

2)            Ollig motioned to adopt the Consent Agenda as presented with the corrected minutes of the January 16, 2007 regular City Council meeting.  Mochinski seconded.  Motion carried 5-0.

 

a)            Minutes – Regular City Council Meeting – January 16, 2007           

 

Accepted the minutes of the Regular City Council Meeting of January 16, 2007.

 

b)            Asbestos and Regulated Waste Assessment – Public Works Garage           

 

Accepted a proposal from STS Consultants to perform an asbestos and regulated waste assessment at the existing Public Works Garage for $1,950.

 

c)            Park Commission Meetings – Meeting Time Change

 

            Approved the re-scheduling of the regular Park Commission meeting to the 2nd Wednesday of the month at 5:00 p.m.

 

d)              Pay Equity Implementation Report

 

Approved the Pay Equity Implementation Report for the City of Winsted for submission to the State of Minnesota.

 

e)              Temporary On-Sale Liquor License – Holy Trinity Spring Fling

 

Approved a one (1) to four (4) day temporary On-Sale Liquor License for Holy Trinity’s Spring Fling Dinner and Auction on April 21, 2007.

 

f)            Gambling Permit – Crow River Ducks Unlimited

 

            Approved a gambling permit for Crow River Ducks Unlimited to hold a raffle at the Blue Note Ballroom, 320 – 3rd Street South, on April 10, 2007.

 

g)     Danny Salo – Salary Step Increase

 

Authorized a salary step increase for Officer Danny Salo, Patrolman #1, based on a satisfactory review and recommendation by the Police Chief.

 

h)     Janitorial Cleaning Contract

 

Approved the Janitorial Cleaning Contract between the City of Winsted and Laurie Campbell.

 

i)            Change Order #2 – Public Works Building

 

            Approved a change order in the amount of $468 to change the base attachment for the insulated wall panels to a “C” angle (Architect approved).

j)            Temporary Heat – Public Works Building

            Approved a quote for $1,400 from CHI for equipment necessary for temporary heat of the new Public Works Building.

k)            Claims – February 6, 2007

Approved the Claims List for February 6, 2007 as presented.

           

            Mayor Stotko presented Officer Salo with a Certificate of Appreciation for 5 years of service.

 

3)            Public Hearings

 

a)              Health Care Revenue Notes – Ridgeview Medical Center – Resolution R-07-05                       

Mareck introduced representatives from Ridgeview Medical Center.  Don Keysser, Minnesota Investment Fund, presented Resolution R-07-05 reciting a proposal for a health care facilities project and giving preliminary approval to the project for Ridgeview Medical Center.

 

Tim Gronseth, Ridgeview Medical Center Vice President and Chief Financial Officer, stated that any expenses the City has incurred in regards to the health care revenue notes will be reimbursed by Ridgeview Medical Center.

 

Mayor Stotko asked for public comment regarding Resolution R-07-05.  There was no comment from the public.

 

Ollig motioned to adopt Resolution R-07-05 reciting a proposal for a health care facilities project and giving preliminary approval to the project for Ridgeview Medical Center.  Quast seconded.  Motion carried 5-0.

 

Mayor Stotko closed the public hearing.

 

b)              Scheduling of City Council Meetings – Ordinance O-07-02

 

Mareck presented the Council proposal to change the regularly scheduled Council meeting time from 7:00 p.m. to 6:00 p.m.  Mareck asked the Council to consider a thirty (30) day notification period to inform the public of the proposed time change.

 

Mayor Stotko asked the Council if they had received any comment from the public regarding the proposed meeting time change.  The Council stated that they had not received any comments regarding the proposed time change.

 

Mayor Stotko asked for public comment regarding Ordinance O-07-02 setting the regularly scheduled City Council meeting time for 6:00 p.m.  There was no comment from the public.

 

Quast motioned to adopt Ordinance O-07-02 setting the regularly scheduled City Council meeting time for 6:00 p.m.  Wiemiller seconded.

Motion carried 5-0.

 

Mayor Stotko closed the public hearing.

                       

4)            Old Business

 

a)            2-Hour Parking – North Side of Main Avenue West – From 2nd Street North to 3rd Street North

                       

Mareck asked the Council to consider changing the effective time of the 2-hour parking from the previously approved time of 10:00 a.m. to 6:00 p.m. to 6:00 a.m. to

6:00 p.m.  After an analysis of the 10:00 a.m. start time, a potential problem with the parking regulation was discovered.  Starting 2-hour parking at 10:00 a.m. could allow an individual to actually park their vehicle on the north side of Main Avenue until 12:00 noon; since they would be entitled to park in this area for 2-hours beginning at 10:00 a.m.  The parking requirement could be further avoided by moving a vehicle over the lunch break and stretching the enforcement out another 2 hours to 2:30 p.m., allowing an individual to essentially park their vehicle on the north side of Main Avenue all day. 

 

Ollig expressed his concern about other businesses requesting similar parking privileges from the City Council.

 

Wiemiller motioned to create 2-hour parking on the north side of Main Avenue West between 3rd Street North to 2nd Street North between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday, for a six (6) month trial period.  Mochinski seconded.  Motion carried 4-1.  Ollig opposed.

 

5)            New Business

 

a)              Squad Car Purchase – Police Department

 

Henrich presented the squad car quotes.

 

Quast asked if the bids included the same equipment.  Henrich stated that the bids received included the same equipment.

 

Quast asked if the City of Winsted has considered purchasing black and white squad cars.  Henrich stated that the City Council has recently approved a change to the Winsted’s Police Department’s logo and the colors are designed to be placed on a white squad car so a black and white squad car has not been considered.

 

Ollig motioned to accept the bid submitted by Waconia Ford of $17,982 for the purchase of a 2007 squad car.  Quast seconded.  Motion carried 5-0.

 

b)              2007 Property and Casualty Insurance Renewal Contract – Dave Sherman

 

Dave Sherman, Flagship Insurance and Financial Services, Incorporated, presented the City of Winsted’s property and casualty renewal rate and premium and dividend histories.

 

Sherman detailed the proposed renewal rate for the City’s 2007 property and casualty insurance.

 

Sherman asked the City Council to consider what option of liability coverage they would like to approve.  Sherman recommended that the City not waive the monetary limits on municipal tort liability established by Minnesota State Statutes 466.04, which would be consistent with what the City of Winsted has done in the past and similar to other cities the size of Winsted.

 

Sherman presented the no-fault sewer back-up insurance coverage options.  Sherman recommended that the City of Winsted not purchase no-fault sewer back-up insurance.

 

Ollig motioned stating that the City of Winsted does not waive the monetary limits on municipal tort liability established by Minnesota State Statutes 466.04.  Wiemiller seconded.  Motion carried 5-0.

 

Quast motioned stating that the City of Winsted does not want to purchase No-Fault Sewer Back-Up Insurance coverage in 2007.  Ollig seconded.  Motion carried 5-0.

 

Wiemiller motioned to approve the City of Winsted’s 2007 Property and Casualty Insurance renewal contract.  Quast seconded.  Motion carried 5-0.

 

c)              Comprehensive Trails Plan – MK Land

 

Mareck presented the City’s involvement in a “Trails Committee” formed by the Winsted Area Chamber of Commerce.  Mark Kaltsas, of MK Land, has met with the Trails Committee, Park Commission and had an initial meeting in November of 2006 with the former Mayor Don Guggemos, Chris Schultz and Brent Mareck to discuss an outline for a proposal to prepare a comprehensive trails plan for the community.

 

A comprehensive trails plan would be a result of several meetings with the Park Commission and Trails Committee designed to identify trail priorities, locations (mapping), materials and connections within the community.  In addition, the plan will outline funding mechanisms that could be used to accomplish these trail goals. 

 

The coordination and preparation of a comprehensive trails plan is an identified goal of the Spotlight on Winsted “Action Plan” adopted by the previous City Council.

 

Mareck stated that the estimated fee for MK Land is $8,860 of which the Winsted Area Chamber of Commerce and private businesses have indicated they would donate at least $3,500 to the City of Winsted to assist in the project.

 

Chris Schultz was present at the meeting to represent the private business owners and the Winsted Area Chamber of Commerce.  Schultz presented the goals of the trail committee:

1.     Connect the City of Winsted to the Luce Line trail.

2.     Prepare a Trail Plan for the City of Winsted.

3.     Connect the Luce Line trail and Dakota Line trail.

 

Mareck stated that the Park Commission unanimously recommended that the City Council approve the proposal with the support of the Winsted Chamber of Commerce and other private businesses.

 

Ollig asked how the City would be funding the $5300.  Mareck stated that money has been budgeted for the proposed trail plan in park improvements.

 

Ollig asked if the trail plan would take into consideration the trail going through the proposed Lakefront Promenade.  Mareck stated that it would.

 

Schultz stated that the Winsted Area Chamber of Commerce believes that the trail plan is important to the City of Winsted and Winsted businesses are interested in the economic Impact it will have.

 

Ollig asked if the City should obtain something in writing that states that the City will be receiving $3,500 from the Winsted Area Chamber of Commerce and private businesses.  Mareck asked Schultz to prepare a letter and submit to City stating that the Chamber and some of the Winsted private businesses will donate money to the City for the trail plan.

 

Mochinski motioned to accept a proposal from MK Land to prepare a comprehensive trails plan for the City of Winsted for $8,860.  Quast seconded.  Motion carried 5-0.

 

d)              Waste Management Refund

 

Boelter presented the Auditor’s notes from the 2005 audit identifying a discrepancy between the number of garbage accounts that the City was billing residents through utility billing and the number of garbage accounts that Waste Management was billing the City each month.

 

Upon recommendation of the Auditor, the City immediately met with representatives from Waste Management regarding the billing discrepancies.  Waste Management provided the City with an audit of the homes receiving garbage service.  The City used the Waste Management audit to verify the residents being charged for garbage service and the size of container that was being used at each home.  Through a series of meetings between the City of Winsted and Waste Management, it was determined that there were discrepancies with both the City’s and Waste Management’s billing for garbage service.  When the City changed to Banyon Data Systems for their utility billing software, the conversion from the old system to Banyon did not recover all the garbage charges.

 

Boelter presented a report for 2005 and 2006 prepared by the City, which details the monthly overages that Waste Management billed the City.  The report showed that Waste Management overcharged the City of Winsted $4,531.57 in 2005 and $6,695.24 in 2006.  The report was accepted by Waste Management and they agreed to reimburse the City of Winsted $11,226.81.

 

Boelter stated that to avoid this problem in the future, the City has agreed to contact Waste Management each month after the utility bills have been processed and present the number of garbage services being billed to the residents.  If there is a discrepancy, the City and Waste Management will evaluate their records.

 

Boelter stated that the City’s refuse fund will have a small deficit due to the City’s utility billing system not charging all customers for garbage service.  The Auditor will make a recommendation after the 2006 audit is complete.

 

The State of Minnesota Auditor, Patricia Anderson, wrote a letter to the City regarding the refuse fund and directed the City to correct the issue.  The City will send them a letter confirming that the issue has been resolved. 

 

Pam Fleischacker, Waste Management, was in attendance at the meeting.  Ollig commended Waste Management for cooperating with the City of Winsted to resolve the aforementioned issues.

 

Wiemiller motioned to accept a refund from Waste Management in the amount of $11,226.81 for billing discrepancies to the City of Winsted in 2005 and 2006.  Ollig seconded.  Motion carried 5-0.

 

            e)            Water and Sanitary Sewer System Tap In Deadline Extension – Pontas Point

                       

Boelter presented the annexation agreement between the City of Winsted and residents of Pontas Point, stating that the property owners located in Pontas Point must tap in to the City water and sanitary sewer systems within one (1) year of the completion of the water/sanitary sewer main extension project.  The project was finalized in October, 2005; therefore, the property owners in Pontas Point should have tapped in to the City’s water and sanitary sewer systems by October, 2006.

 

Boelter stated that upon review, it was determined that two (2) of the homes have not tapped in to the City’s water and sanitary sewer systems; Vern and Connie Thiemann, 23972-240th Court and Gospel Mission of India/Machelle Norling, 23852-240th Court (previously owned by Scott Bachman).   The City has contacted both residents and informed them that they will be responsible for tapping in to the City’s water and sanitary sewer systems.  It would be difficult and costly for both property owners to complete the tap in during the winter months; an extension to June 30, 2007 would provide them an additional opportunity to complete the tap in.  If the tap in project is not completed by June 30, 2007, the City Council may consider authorizing the completion of the project with project costs assessed to the property owners.

 

Boelter presented a draft letter prepared for the Thiemann’s and Gospel Mission of India.  The letter details the steps the property owner will have to take to complete the tap in and the associated charges.  The letter also states that the property owner is responsible for the contractor expenses to complete the tap in to the City’s water and sanitary sewer systems.  The fees that they will have to pay the City of Winsted include:

Water Access Charge            $1,260.

Sewer Access Charge            $1,440.

Water Meter                        $  200.

 

TOTAL                                    $2,900.

 

Ollig motioned to allow property owners in Pontas Point to extend their deadline to tap in to the City of Winsted’s water and sanitary sewer systems to June 30, 2007.  Quast seconded.  Motion carried 5-0.

 

            f)            Liquor Ordinance Amendment

 

Boelter presented a request from Tom Sudheimer, Papa Tom’s Bar & Grill, to amend the liquor ordinance to allow bars to open at 10:00 a.m. on Sundays.  The Ordinance currently allows liquor establishments located in Winsted to open at 12:00 noon on Sundays.  Minnesota State Statute allows for liquor establishments to open at

10:00 a.m. on Sundays.

 

Boelter stated that the Minnesota State Statutes regulating the sale of liquor have changed and after reviewing the City’s liquor ordinance, there are other amendments that need to be made to reflect those changes.  The City Attorney is currently reviewing the liquor ordinance and will have a draft copy available for the Council to review.  The City would also forward a draft copy of the amended liquor ordinance to all the liquor establishments in Winsted for their review and comments.  

 

Quast stated that she had asked Mareck to contact the bar owners in Winsted regarding Sudheimer’s proposal.  Mareck stated that Keg’s Bar did not care if the City changed the Sunday opening time.  Keg’s Bar also stated that they would keep their same hours but open earlier on Sunday during Winstock and the Summer Festival.  Mareck stated that the Blue Note did not care what time the bar would be allowed to open on Sundays, and Ernie’s Bar and Grill would support the earlier opening time on Sunday.

 

The Council considered Sudheimer’s request, and the staff’s recommendations to update the entire liquor ordinance, and directed the City Attorney to have a draft copy of the amended liquor ordinance available for their review at the February 20, 2007 regular City Council meeting.

 

Mochinski stated that he would like the City to establish a Public Hearing as soon as possible to consider amendments to the City’s liquor ordinance.  Mareck stated that a draft copy of the liquor ordinance will be presented to the Council for their review at the February 20, 2007, and at that same meeting the Council would then establish a Public Hearing for March 20, 2007.

 

            g)            Salary Scale Adjustment

                       

Mareck presented the Salary Scale Adjustment to the scale approved by the City Council in 2005.  Mareck stated that the City uses the CPI (consumer price index) as indicated on the Federal Reserve Bank website to determine a proposed adjustment to the salary schedule.  Referred to as “COLA” or cost of living adjustment, an adjustment of this type is primarily viewed as a means to keep the schedule current.

 

The salary schedule provides eleven salary steps for all positions, excluding the City Administrator who is under an employment contract.  Salary step increases are granted with a recommendation of a department head and approval by the City Council.

 

Mareck stated that the schedule shows an adjustment of three percent (3%), which is based on CPI information provided by the Federal Reserve Bank website.  The adjustment, if approved by the City Council, would be incorporated into the 2008 budget. 

 

Ollig motioned to make a three percent (3%) adjustment to the employee salary schedule.  Wiemiller seconded.  Motion carried 5-0.

 

6)            Department Reports

 

a)              Metro West Inspections Services, Incorporated (Inc.)

 

Rob Beckfeld, Metro West Inspections Services, Inc., reported on the following:

Ø     2005 Permits Issued – 109

Ø     2006 Permits Issued – 127

Ø     Presented some issued building permit comparisons in other communities to show the trend in decreasing permits being issued for single family, new home construction.

Ø     Have been reviewing past permits and determining which ones have not been finaled out and taking actions to complete that process.

Ø     Beckfeld distributed a copy of the Building Permit Activity Notice that he uses when reviewing past permits that have not been finaled out.  If Metro West Inspection Services, Inc. does not receive a response from the property owner on the Building Permit Activity Notice, the permit is expired and they forfeit their permit fees.

Ø     Beckfeld will present the City Council with a list of what type of construction requires a building permit.

Ø     The State of Minnesota is considering adoption of an updated building code.  Adoption is scheduled to take place in May, 2007.

 

Quast asked Beckfeld how many times a building permit may be extended.  Beckfeld stated that a building permit may be extended one (1) time for a period of sixty (60) days.

 

Wiemiller asked what Metro West Inspection Services, Inc. does if they drive by a home or business that is making improvements, and they know that they have not obtained a building permit.  Beckfeld stated that he does stop and directs the property owners on what they must do to obtain a building permit.

 

7)            No Open Forum.

 

8)            Announcements

 

a)            Public Work’s Facility Construction

 

Mareck gave an update on the construction of the Public Work’s Facility.

 

b)            People Service Report

 

Ollig asked if the monthly People Service Wastewater report could include an acceptable guideline to use as a comparison with the levels indicated on the report.

 

Mareck stated that he would contact People Service and request that they include an acceptable guideline on the report.

 

9)            Adjournment

 

Quast motioned to adjourn.  Ollig seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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