Winsted City Council Minutes

City of Winsted

Local Board of Appeal and Equalization

Council Chambers

April 17, 2007

5:30 p.m.

 

Present:                                                Mayor Steve Stotko

                                                            Council Member Tom Wiemiller

                                                            Council Member Tom Ollig

Council Member Bonnie Quast

                                                            Council Member Dave Mochinski

 

Staff Present:                                                Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

 

McLeod County Assesors Office:            Sue Schulz, McLeod County Assessor’s Office

                                                            Donna Janus, McLeod County Assessor’s Office                                               

Stotko called the meeting to order at 5:30 p.m.

 

Stotko stated that the purpose of the Local Board of Appeal and Equalization

is to provide a fair and objective forum for property owners to appeal their valuation or classification.

 

Schulz stated that the City of Winsted did not have any current Council members who attended the Minnesota Department of Revenue’s Appeals and Equalization training so the authority of the Board of Appeal and Equalization is transferred to the McLeod County Board.  Schulz stated that the meeting would be an open book meeting and any valuation or classification appeals would have to be reviewed and acted upon by the McLeod County Board.

 

Boelter stated that the City of Winsted did not receive notification from the McLeod County Assessor’s office about the Minnesota Department of Revenue’s Appeals and Equalization training until two (2) days after the training was complete. 

 

Schulz and Janus presented a report on the City of Winsted’s 2007 estimated market values.

 

Richard Genty, American Legion Post #407, stated that he and Schulz had evaluated the American Legion Post #407 property before the Local Board of Appeal and Equalization

and requested that the McLeod County Assessor’s office decrease the estimated market value.

 

Schulz stated that after reviewing the property with Genty, she will make a recommendation to the McLeod County Board to decrease the market value from $65,100 to $50,600.

 

William H. Gilk, 420 Lake Drive, was present to request that the market values for the following Southwest Sales and Leasing, Incorporated properties be decreased:

R21.123.0110 – 345 Lake Drive

R21.123.0120 – 343 Lake Drive

R21.123.0140 – 351 Lake Drive

R21.123.0100 – 344 Sunfish Court

R21.123.0090 – 342 Sunfish Court

R21.116.0780 – 344 Perch Lane

R21.116.0250 – 315 Sunfish Court

R21.120.0120 – 421 Lake Court

R21.116.0270 – Empty Lot

R21.116.0280 - Empty Lot

R21.123.0020 - Empty Lot

R21.123.0010 - Empty Lot

R21.123.0040 - Empty Lot

R21.123.0050 - Empty Lot

R21.123.0060 - Empty Lot

R21.123.0030 - Empty Lot

R21.123.0080 - Empty Lot

R21.123.0070 - Empty Lot

R21.089.0020 - Empty Lot

R21.089.0010 - Empty Lot

 

Schulz explained that when the McLeod County Assessor’s office set their market values for 2007, they evaluate properties according to market value sales from October, 2005 through September, 2006.  They do not look at the current market values and/or sales.  Schulz offered to evaluate the properties presented by Gilk.

 

Ollig motioned that a meeting take place with Gilk and the McLeod County Assessor within the next thirty (30) days to evaluate the properties requested by Gilk for a market value decrease.  Quast seconded.  Motion carried 5-0.

 

Janus, evaluated Leonard and Sandra Foss’ property at 241-1st Street South, 21.077.0090, and recommended that the market value be decreased from $152,400 to $145,800.  Ollig asked Janus if Leonard and Sandra Foss were aware of the recommendation and approved of it.  Janus stated yes.

 

Schulz stated that the McLeod County Assessor is recommending that the market value of the Car Wash and Laundromat located at 381-3rd Street South be decreased from $84,400 to $62,900.

 

Schulz stated that the McLeod County Assessor is recommending that the market value of Hangar #15 at the Winsted Municipal Airport, owned by John Chambers, be decreased from $27,800 to $27,300.

 

Schulz stated that the market value for the Phil and Judy Belanger property located at 229 Fairlawn Circle has been increased from $44,900 to $83,100.  Schulz stated that Belanger believes that he should not have to pay property tax on the vacant lot adjoining his property because people are using it as a park.  Schulz asked the Council if the vacant lot is a park.  The Council stated that the vacant lot is not a park and that they were not aware of anyone using it as a park.  Schulz stated that she will be meeting with Belanger to discuss the issue.

 

Mareck stated that he will contact the Minnesota Department of Revenue to request information on future Appeals and Equalization training.

 

Ollig motioned to adjourn.  Quast seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Meeting

Council Chambers

April 17, 2007

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                    Dave Meyer, Maintenance Lead

                                    Fran Eggert, City Attorney

 

1)            Mayor Stotko called the meeting to order at 6:15 p.m.

 

            a)            The Pledge of Alligence was taken.           

 

2)            Wiemiller motioned to adopt the Consent Agenda as presented.  Ollig seconded.  Motion carried 5-0.

 

a)            Minutes – City Council Workshop – April 3, 2007

 

            Accepted the minutes of the City Council workshop of April 3, 2007.           

 

b)              Minutes – Regular City Council Meeting – April 3, 2007

 

Accepted the minutes of the Regular City Council meeting of April 3, 2007.

 

c)              Minutes – City Council Workshop – April 10, 2007

 

Accepted the minutes of the City Council workshop of April 10, 2007.           

 

d)            City Council Workshop – April 24, 2007           

 

Scheduled a City Council workshop to discuss contracted services on April 24, 2007 at 6:00 p.m.

 

e)            Painting – Public Works Garage

 

Accepted a quote from Cary Glieden & Son for the painting of the new Public Works Building for $4,236.

           

f)            Change Order #1 – Well Repair – Fairlawn Well House – Traut Wells

 

Authorized change order #1 for well repairs at the Fairlawn Well House by Traut Wells for $8,670.50.

 

g)              Well Level and Transmitter – Fairlawn Well House – EBEC Corporation

 

Authorized the purchase of a well level monitor for the Fairlawn Well House by EBEC Corporation for $3,560.

           

h)            By-Pass Sludge Storage Tanks – Phil Robinson

Accepted a quote from Phil Robinson to install piping for a by-pass system for the sludge storage tanks for $2,602.38.

 

i)            Salary Step Increase – Raquel Kirchoff

Authorized a salary step increase for Raquel Kirchoff, Administrative Assistant, based on a satisfactory review and recommendation by the City Clerk.

 

j)                Salary Step Increase – Glen Strom

 

Authorized a salary step increase for Glen Strom, Investigator, based on a satisfactory review and recommendation by the Police Chief.

 

k)              Employee Personnel Policy

 

Approved revisions to the Winsted Employee Personnel Policy.

 

l)                On-Call Pay – Public Works Department

 

Authorized an increase in on-call pay for the Public Works Department from $85 per weekend to $120 per week.

 

m)             Summer Maintenance – Public Works Department

 

Authorized the advertisement of a position opening for temporary/seasonal “Summer Maintenance” with the Public Works Department.

 

n)              March, 2007 Financial Report

 

Approved the March, 2007 financial report.

 

o)              March, 2007 Building Permit Report

 

Approved the March, 2007 building permit report.

 

p)              Change Order #9 – Public Works Building

 

Authorized change order #9 for the installation of nova brick to finish the west, north and south sides of the Public Works building by RAM Buildings, Incorporated for $16,450.

 

q)            Claims

Approved the Claims List for April 17, 2007 as presented.

           

3)            Public Hearings

           

            a)            Right-of-Way Ordinance

                       

Wiemiller motioned to cancel the Public Hearing.  Quast seconded.

Motion carried 5-0.

 

4)            Old Business

 

a)              Right-of-Way Agreement – Papa Tom’s Bar & Grill

Mareck reviewed Tom Sudheimer’s, Papa Tom’s Bar & Grill, 111-1st Street North, request that the City grant him the ability to go approximately 2-1⁄2 feet into the City’s right-of-way on Main Avenue West to facilitate the installation of venting equipment for a fryer in his establishment.  Sudheimer owns approximately 1-1⁄2 feet on the south side of this building and the venting equipment is about 50-1⁄2 inches (or just over 4 feet). 

 

Normally, other than building code issues, the City would not be required to take action for this type of request; however, since the City would be giving up right-of-way (via the easement) the Council can dictate placement.  The unit could go on the roof, but would cost the applicant more in roofing expenses.

 

The City Council delayed action on this item upon a recommendation made by the City Attorney to create a right-of-way ordinance; however, upon review it was found that an agreement between the property owner and the City would suffice should the City Council want to approve the request.  The establishment of a right-of-way ordinance would create a whole new set of regulations for utility companies to meet within the City, which is not currently an objective of the City Council.

 

Mareck stated that the Downtown Renewal Commission took no formal action on the request; however, they felt that the request was not consistent with the City’s overall plans for the area.

 

Mareck presented the following terms for the Council to consider in their decision to enter into a right-of-way agreement with Sudheimer, Papa Tom’s Bar & Grill:

1.     The agreement will only be entered into upon the City receiving a copy of an 

approved plan for the venting equipment and related equipment needed from the Minnesota Department of Health.

2.     An approved building permit from the City of Winsted.

3.     Venting and all related equipment must be painted to closely match the exterior of the building.

4.     System to collect remnant grease from the vent.

5.     Papa Tom’s Bar & Grill agrees to a maintenance schedule to clean the vent and would allow the City to have the vent maintained should the schedule not be followed at the property owners expense.

 

The Council discussed term number five (5) in regards to how often the vent should be cleaned and who would set the schedule.

 

Mareck stated that term number five (5) was prepared with concerns for public safety due to grease on the sidewalk and area walkways.

 

Mareck stated that he will contact the Blue Note Restaurant, 320-3rd Street South, to inquire as to how often they clean their venting system.  Mareck will also contact the manufacturer of the venting system that Sudheimer is proposing to install to ask what schedule they recommend for cleaning of the vent.

 

Eggert recommended that the right-of-way agreement be a renewable one.  In the event that Sudheimer was not following the conditions and requirements of the agreement, the Council would evaluate whether or not to renew the agreement.

Ollig stated that by making the agreement renewable, the City forces Sudheimer to maintain the venting system.

 

Ollig asked Eggert if the right-of-way agreement is made with Sudheimer or the property.  Eggert stated that the agreement would be between the City of Winsted and the property, so any owner of the property would be responsible for meeting the conditions and requirements of the agreement.

Mareck stated that he will obtain information on the recommended cleaning schedule of the venting system, and will work with Eggert to develop language in term number five (5) that would include a maintenance schedule for cleaning the venting system, and maintenance of the outside area of the building around the venting system.  Mareck and Eggert will also include language that makes the right-of-way agreement a renewable agreement.

 

Ollig motioned to enter into a right-of-way agreement with Tom Sudheimer, Papa Tom’s Bar & Grill, 111-1st Street North, for the placement of an exhaust fan upon approval from the Minnesota Department of Health and the Building Inspector; and with the following terms discussed by the Council and includes the language prepared by Mareck and Eggert:

1.     The agreement will only be entered into upon the City receiving a copy of an approved plan for the venting equipment and related equipment needed from the Minnesota Department of Health.

2.     An approved building permit from the City of Winsted.

3.     Venting and all related equipment must be painted to closely match the exterior of the building.

4.     System to collect remnant grease from the vent.

5.     Papa Tom’s Bar & Grill agrees to a maintenance schedule to clean the vent and would  allow the City to have the vent maintained, should the schedule not be followed, at the property owners expense.

Mochinski seconded.  Motion carried 5-0.

 

5)            New Business

 

a)              Recreational Fire Permits

 

Mareck presented a request to repeal a section of the Health, Sanitation, and Blight Ordinance relating to permits for recreational fires.

 

Mareck stated that in 2002, the City Council adopted an ordinance regulating the use of outdoor/recreational fires.  The ordinance stipulates distances, materials to be burned, protective measures and a permitting process for recreational fires.

The Fire Department has found the permitting process to be difficult to administer and that the regulations can be upheld without a formal permit process.

 

Ollig asked Eggert if the City would be opening itself up to any liability if the ordinance is repealed.  Eggert stated no.  Mareck stated that residents would still be required to follow the ordinance in the use of outdoor/recreational fires but there would be no inspection.

 

Quast motioned to establish a public hearing for May 15, 2007 at 6:00 p.m. to consider repealing a section of the Health, Sanitation, and Blight Ordinance relating to permits for recreational fires.  Wiemiller seconded.

Motion carried 5-0.

 

b)            Winsted Fire Board

           

Mareck presented the findings of the March 27th, 2007 joint meeting between Township members of the Winsted Volunteer Fire Department’s Board, members of the City Council, and members of the Winsted Volunteer Fire Department.

 

Mareck presented the Operating Procedures established by the participants of the March 27th, 2007 joint meeting and Resolution R-07-08, a Resolution supporting and adopting the Operating Procedures.

 

Wiemiller motioned to adopt Resolution R-07-08 to support and adopt operating procedures for the Winsted Fire Board.  Ollig seconded.  Motion carried 5-0.

 

            c)            Queen’s Float

                       

Mareck presented a proposal for storage of the Winsted Royalty Float.  The Royalty float had been stored at the wastewater plant for several years; however, the float took on rodent and other damage throughout the year while stored in that location.  In addition, the locations made it difficult for the parents of the “Royalty” to access and repair the float throughout the year. Since the construction of the new Royalty float, it has been stored in the Public Works Garage.  The City Council may choose to continue to provide storage for the float in the new Public Works Garage or construct a building specifically for that purpose.  The proposed location of the garage is off the west side of the parking lot in Hainlin Park.  The building plan has been reviewed by Dale Maus (Summer Festival Committee).

 

Wiemiller asked if the owner of the sheds located on the property east of Hainlin Park would be interested in selling one of the sheds to the City.  Mareck stated that he contacted the owner of the sheds and he was not interested in selling any of the sheds at this time.

 

Mochinski asked if there was another location to put the shed.

 

Mayor Stotko stated that he was not in support of the proposal to build a storage shed for the Winsted Royalty Float for the following reasons:

1.     The construction of a storage shed for the Royalty float is not budgeted for in 2007.

2.     He does not believe that Hainlin Park is a good location for the storage shed.

 

Mayor Stotko asked if Jim Koch would have a space available for rent in the former Dairiconcepts building located at 311-1st Street North.

 

Mochinski stated that he would like the City to explore renting and/or leasing options and budget for the construction of a storage shed in 2008.

 

Ollig recommended that the City advertise in the newspaper for a rental location for the Royalty float.  Ollig stated that if the City does not receive a suitable response, the Council will have to reevaluate options for storage of the Royalty float.

 

Ollig motioned to TABLE the construction of a storage shed for the Royalty float; and have the City advertise in the newspaper requesting a rental space for one (1) year for storage of the Royalty float.  Quast seconded.  Motion carried 5-0.

 

            d)            Demolition and Asbestos Removal – Public Works

                       

Mareck presented a proposal to authorize the advertisement of bids for the demolition and removal of the Public Works site located at 241-1st Street North.

 

Mareck presented the Asbestos and Regulated Materials Assessment from STS Consultants on the Public Works’ building located at 241-1st Street North.

 

Quast motioned to authorize the advertisement of bids for the demolition and removal of the Public Works site located at 241-1st Street North.  Wiemiller seconded.  Motion carried 5-0.

 

            e)            Construction Manager/General Contractor

Mareck presented the information from the Cuningham Group and RAM Buildings, Incorporated on the advantages and disadvantages comparing the General Contractor and Construction Manager delivery methods for a project like the City Center and Lakefront Promenade.

 

Craig Remer of CR Electric, Incorporated was present at the meeting to present the advantages and disadvantages to a local contractor in the bidding process of the General Contractor and Construction Manager delivery methods.

 

Ollig motioned that a General Contractor be used for the construction of the City Center and Lakefront Promenade; and that the local contractors be given the necessary information to allow them to bid on the project.  Mochinski seconded.  Motion carried 5-0.

 

            f)            Historic City Hall

                       

Mareck presented the City of Winsted’s October 3rd, 2001 purchase and renovation agreement with Todd and Kelly Colonna.  Mareck stated that the agreement has reverter clauses within it that if not followed would revert ownership of the building back to the City of Winsted.  Clause (c) – “Prior to completion of the project, Colonna’s failure to work on said restoration or rehabilitation of said City Hall Building for a period of 60 days.”

 

Mareck stated that the Downtown Renewal Commission would like the Colonna’s to submit, in person or via the City’s overnight utility box, a work record on the restoration progress made on the building to ensure the project is moving forward.  This request would be in addition to their monthly progress reports made to the City Council. The request stems from Colonna indicating to members of the community that he is a permanent resident of the State of Florida.

 

Mochinski asked if a City representative would make a physical inspection of the Historic City Hall to confirm that the items listed on Colonna’s progress report have been completed.  Mareck stated that a City staff member and/or the Building Inspector could complete an inspection.

 

Mareck stated that he could meet with Colonna on a monthly basis, inspect the building to confirm that the items listed on his progress report have been completed, take pictures, and prepare a report for the City Council.

 

The Council discussed the terms of the agreement and Colonna’s compliance to those terms.

 

Mochinski motioned to require Todd Colonna, Historic City Hall renovation and restoration project, to provide the City with a work plan, a monthly progress report, that the City Administrator complete an inspection of the items listed on Colonna’s monthly progress report and that the City Administrator report his findings to the City Council; effective May 1, 2007.  Ollig seconded.  Motion carried 5-0.

 

g)            Purchase Agreement – Sylvester and Elizabeth Seymour and American Legion Post #407 – Promenade Project

                       

Mareck presented a purchase agreement between the City of Winsted and Sylvester and Elizabeth Seymour to acquire property necessary for the development of the Lakefront Promenade.

Quast motioned to enter into a purchase agreement with Sylvester and Elizabeth Seymour in the amount of $7,367 to acquire property necessary for the development of the Lakefront Promenade.  Ollig seconded.  Motion carried 5-0.

Mareck presented a purchase agreement between the City of Winsted and the American Legion Martin Krueger Post number 407 to acquire property necessary for the development of the Lakefront Promenade.

                       

Wiemiller motioned to enter into a purchase agreement with American Legion Martin Krueger Post number 407 in the amount of $10,714 to acquire property necessary for the development of the Lakefront Promenade.  Mochinski seconded.  Motion carried 5-0.

 

6)            Department Reports

 

a)              Public Works Department

 

Meyer reported on the following:

Ø     Snow plowing.

Ø     Street sweeping.

Ø     Vehicle maintenance.

Ø     Installation of Badger meters.

Ø     Have submitted required reports to the Minnesota Department of Natural Resources (MN DNR) and the Minnesota Department of Health.

Ø     Repairs to Well number 3.

Ø     Sandblasting to remove parking signage on the streets.

Ø     Zion Avenue – getting bids to do blacktop repair and will present to the Council at a future meeting.

Ø     The construction of the new Public Works’ facility is going well.

 

Mayor Stotko asked Meyer for his comments on storing the Royalty float in the new Public Works’ facility.  Meyer stated that if they had to store the float in the new Public Works’ facility, they would arrange for a space.  Meyer stated that it may be difficult for the “Royalty” parents to take the float in and out.

 

7)            No Open Forum.

 

8)            Announcements

           

a)            Arbor Day Celebration – April 24, 2007

 

Mareck announced the Arbor Day celebration at Northgate Park on Tuesday, April 24th, 2007 at 5:00 p.m.

 

b)            Appliance Recycling and Hard Goods Disposal - May 19, 2007

 

Mareck announced the Appliance Recycling and Hard Goods Disposal Day on Saturday, May 19, 2007 behind the Historic City Hall from 8:00 a.m. to 12:00 noon.

           

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 5-0.

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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