Winsted City Council Minutes

City of Winsted

City Council Joint Meeting

Winsted Municipal Airport Commission

August 21, 2007

4:00 p.m.

 

Present:                                                Mayor Steve Stotko

                                                            Council Member Tom Wiemiller

                                                            Council Member Bonnie Quast

                                                            Council Member Dave Mochinski

 

Absent:                                                            Council Member Tom Ollig

                                   

Staff Present:                                                Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

 

Airport Commission Members Present:            Russ Paschke, Chairman

                                                            Ralph Diers

                                                            Carol Kappel

                                                            Kevin Kubasch

                                                            Dave Millerbernd

                                                            Felix Quast

                                   

 

Mayor Stotko called the meeting to order at 4:00 p.m.

 

Mareck gave a brief review of the discussion at the August 14, 2007 joint meeting between the City Council and the Winsted Municipal Airport Commission.

 

Mareck introduced the representatives from the Minnesota Department of Transportation/Office of Aeronautics (MN DOT/OA) that were in attendance at the meeting.

 

Mike Louis, Director, Aviation Planning/Airport Zoning, MN DOT/OA, presented the economic benefits of an airport to a City.  Louis stated that the majority of aircrafts that use the Winsted Municipal Airport are lightweight and they generally like turf runways.  There are new and bigger aircrafts whose users are interested in flying in and out of the Winsted Municipal Airport, and they would prefer a paved runway.  Louis stated that MN DOT/OA’s purpose is to guide airports to establish future planning that meets the needs of the new aircrafts and new users.  He said that if the Winsted Municipal Airport wants a paved runway, the City may have to consider a new site for the airport or the runway.  Louis recommended that the City do some visioning for the airport and what they would like the airport to offer in twenty (20) years.  Louis stated that he does not believe that a sixty (60) foot paved runway with a non-precision instrument approach is broad enough for the future needs of the Winsted Municipal Airport.

 

Louis asked if the City sells automobile gas at the airport.  The Airport Commission members stated no.  Louis stated that several aircrafts now use automobile gas and he recommended that the City consider selling it as an additional revenue source.

 

Mochinski asked Louis if the economic value of the airport to the City would increase if the runway was paved, and if he thought some of the current users may react negatively to a paved runway.  Louis stated that MN DOT/OA likes to see turf runways and recommended that the City consider having a turf runway next to the paved runway.

 

Millerbernd stated that there are approximately sixty (60) aircrafts that operate out of the Winsted Municipal Airport and the turf runway cannot support the large amount of traffic.  Millerbernd stated that if the runway is paved there should be enough space next to the paved runway to accommodate a turf runway.

 

Rick Braunig, Aviation Representative, MN DOT/OA, stated that if the City of Winsted’s vision is to have an airport that does not plan to accommodate business aircrafts, then the City is on target with a sixty (60) foot non-precision instrument approach runway.  There will not be any economic impact to the City and the airport would be primarily for purposes of recreation.

 

Louis stated that MN DOT/OA does not encourage marginally efficient and safe airports, and is interested in supporting and assisting the Winsted Municipal Airport to grow.  MN DOT/OA

does not like to see sixty (60) foot runways.  The Federal Aviation Administration (FAA) standard allows for sixty (60) foot runways.  The MN DOT/OA standard allows for seventy-five (75) foot runways.  Louis stated that MN DOT/OA would like the City to plan for an airport that meets the needs of its future users.

 

Kathy Vesely, MN DOT/OA addressed the funding for the proposed runway.  The City would need MN DOT/OA apportionment dollars, in addition to the City’s entitlement grant from the FAA, to fund the proposed paving of the runway.  Vesely stated that the criteria considered by MN DOT/OA when funding airport projects with apportionment dollars includes safety for its users, plans for future growth, and the required zoning is in place.  Vesely stated that considering the aforementioned criteria, the Winsted Municipal Airport project would not get a lot of support from MN DOT/OA.

 

Mareck asked Vesely what the likelihood would be that MN DOT/OA would fund the proposed paving project at the Winsted Municipal Airport.  Vesely stated that it is not the type of project that MN DOT/OA has supported in the past.  Louis stated that this is a new proposal for MN DOT/OA and he would like the opportunity to discuss with other representatives at the MN DOT/OA office.

 

Braunig asked if the City would consider a thirty (30) foot paved runway.  Mareck stated that the Airport Commission would have to discuss a thirty (30) foot paved runway.  Braunig stated that if the City would decrease the paved runway to thirty (30) feet, the City could possibly fund the project with their FAA entitlement grant.  The thirty (30) foot non-precision instrument approach would restrict business traffic.  Braunig stated that the size of the Winsted Municipal Airport would not allow for a circling approach.

 

Crow, Benita, Short Elliott Hendrickson, Incorporated (SEH), stated that the City has a FAA grant offer to complete the turf rehabilitation project and not a thirty (30) foot paved runway.  Crow asked Louis if MN DOT/OA is going to discuss the thirty (30) foot paved runway proposal, how long it will take to provide the City with an answer.  Louis stated that MN DOT/OA should have an answer within days.  Mareck stated that the City would not be accepting the FAA grant offer for the turf rehabilitation project.

 

Mareck presented the Wage and Benefit Audit that was completed in regards to the wages and benefits being charged to the Airport Fund for the City Clerk-Treasurer, Administrative Assistant, and the Public Works Department.  As a result of the audit, the wages and benefits being charged to the Airport Fund will be decreased by approximately $34,000.

 

Mareck stated that he met with members of the Airport Commission and hangar owners, and they agreed that they would be willing to pay an annual improvement fee of $200 per year to fund improvements at the Winsted Municipal Airport.  Mareck proposed that the City’s General Fund budget $2,200 for operating expenses and $10,000 for improvements for the airport in 2008.  To eliminate the Airport Fund deficit identified in the 2006 audit, Mareck proposed a $4,500 Airport Access Charge for all new hangar construction.

 

Kappel asked if the Airport Fund continues to operate in a deficit, will the City again ask hangar owners to pay a fee.  Mareck stated that the City cannot determine that at this time.

 

Mayor Stotko agreed with Louis that future planning for the Winsted Municipal Airport is important.

 

Kubasch asked if the $200 fee paid by hangar owners will be designated to a separate fund for improvements.  Mareck stated that it will be.

 

Quast motioned to adjourn.  Wiemiller seconded.  Motion carried 4-0.

 

City Council Budget Workshop

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                    Dave Meyer, Maintenance Lead

                                    Jamason Stotko, Maintenance Lead

 

Mayor Stotko called the meeting to order at 5:15 p.m.

 

Mareck presented the changes made to the 2008 budget as requested by the City Council at their July 31, 2007 and August 7, 2007 budget workshops.

 

Mayor Stotko asked Mareck if Council Member Ollig provided the City with any additional information on the proposed royalty float storage.  Mareck stated no.

 

Mareck presented the following:

  • City of Winsted’s Revenue and Expenditure History from 2004 through the proposed 2008 budget.

  • The proposed 2008 Bond Levy.

  • The City’s Levy History from 2004 through the proposed 2008 budget.  The proposed 2008 levy will increase approximately 8.2% from the 2007 adopted levy.

  • The proposed 2008 Tax Rate.

 

Wiemiller stated that it is always a benefit to have the levy remain the same as the previous year’s levy; however, due to increased expenses the levy sometimes must also be increased.

 

Quast stated that she would like to see the levy remain the same but the City has some large projects to complete in 2008 that require an increase in the levy.  Quast stated that she would like to approve the approximate 8.2% proposed levy increase and decrease the budget in the future if necessary.

 

Mochinski stated that he does not believe the approximate 8.2% proposed increase to the City’s levy in 2008 is out of line considering all the projects the City currently has in place.

 

Mareck asked the Council if they wanted him to add $12,200 to the 2008 General Fund budget for the Airport Fund.  The Council discussed and agreed that Mareck should add it.

 

Mayor Stotko stated that he struggled with the City putting money into the Winsted Municipal Airport but the City’s mission statement, “The City of Winsted, using our history as a guide to our future, will provide its citizens with the opportunity for a high quality of life while providing a hometown atmosphere,” reminded him that some individuals had the insight to develop the airport in the past, and the City should have the insight to fund it today and in the future.

 

Mareck stated that he will prepare the Preliminary Levy for Council approval at the September 4, 2007 regular City Council meeting.

 

Wiemiller motioned to adjourn.  Mochinski seconded.  Motion carried 4-0.

 

City Council Meeting

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

Council Member Dave Mochinski

 

Absent:                                    Council Member Tom Ollig

                                   

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                    Fran Eggert, City Attorney

                                    Dave Meyer, Maintenance Lead

                                    Jamason Stotko, Maintenance Lead

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.           

 

2)            Consent Agenda

 

Quast motioned to adopt the Consent Agenda as presented.  Wiemiller seconded.  Motion carried 4-0.

           

      a)      Minutes – City Council Budget Workshop – August 7, 2007

 

            Accepted the minutes of the City Council Budget Workshop of August 7, 2007.

 

b)         Minutes – Regular City Council Meeting – August 7, 2007

 

            Accepted the minutes of the Regular City Council Meeting of August 7, 2007.

 

c)         Minutes – Joint City Council and Airport Commission Meeting – August 14, 2007

 

Accepted the minutes of the Joint City Council and Airport Commission Meeting of August 14, 2007.

 

d)         Water and Sewer Rate Increase – Schedule Public Hearing

 

Scheduled a public hearing for September 18, 2007 at 6:00 p.m. to consider increasing water and sewer rates.

 

e)      Special Inspection Services – Winsted City Hall

 

Authorized STS Consultants (Maple Grove) to conduct special inspection services for the construction of the Winsted City Hall for $19,050.

 

f)      Salary Step Increase – Sue Mueller – Utility Billing Clerk

 

Approved a recommendation from the City Clerk for a salary step increase for Sue Mueller, Utility Billing Clerk.

 

 

 

g)      Salary Step Increase – John Schlechter – Maintenance

 

Approved a recommendation from the Public Works Leads for a salary step increase for John Schlechter, Maintenance.

 

h)      July, 2007 Financial Report

 

i)      July, 2007 Building Permit Report

 

j)      Claims

Approved the Claims List for August 21, 2007 as presented.

            k)            Notification to Broker and Certification by Broker

Approved the Notification to Broker and Certification by Broker pursuant to Minnesota Statutes allowing Northland Securities, Incorporated to conduct investment transactions for the City of Winsted.

            l)            Resolution R-07-15 – Authorization for Investment Account

Adopted Resolution R-07-15, a resolution authorizing the City of Winsted to have an investment account with Pershing, LLC.

           

3)            No Public Hearings.

                       

4)            No Old Business.

 

5)            New Business

 

      a)      Award of Bid – Industrial Park Storm Sewer Project

           

Mareck stated that the City had the bid opening for the Industrial Park Stormwater Treatment Project on August 14, 2007 at 10:00 a.m. and the low bid received from Juul Contracting Company was $54,815.

 

            Wiemiller asked why there was such a cost difference between the low and high bid.

 

Justin Black, Short Elliott Hendrickson, Incorporated (SEH), stated that there is a very competitive market right now among contractors.  Some contractors have a low and slow work schedule so they are bidding low to obtain the project.  Black also stated that some contractors bid the project without visiting the site so their bids are not accurate.

 

Mochinski asked if Juul Contracting Company visited the site before bidding.  Black stated yes.  Mareck stated that Juul Contracting Company has done other projects in the City of Winsted and the City has approved of their work.

 

Quast motioned to award the bid for the Winsted Industrial Park Storm Sewer Project to Juul Contracting Co. for $54,815.  Mochinski seconded.  Motion carried 4-0.

 

b)      Street and Utility Infrastructure Study

                       

Mareck stated that the City Council outlined, during their 2007 goals session, the need to review infrastructure needs of the city annually.  SEH has prepared a proposal to conduct a study of the city’s streets and utilities, in which they will develop a grading system to rate the condition of the city’s infrastructure.  The city will be able to use this study as a tool to plan and budget for future improvements to our street and utility system.

           

Mareck stated that the cost to conduct the study is $8,500, which will be funded out of the “General Engineering” portion of the 2008 budget.

 

Black presented the proposal letter and stated that SEH will inventory all the streets in the City of Winsted, evaluate the City’s utilities and identify any problems, and provide the City with a guideline on what streets and utilities could be improved at the same time.

 

Mochinski asked if the study would be an annual evaluation.  Black stated the plan is a one time evaluation and the City will be provided with a schedule of when the identified streets and utilities should be improved.

 

Wiemiller asked how long it will take SEH to complete the study.  Black stated that it will take approximately two month.  Wiemiller asked if the Council would receive a report by the end of 2007.  Black stated yes.

 

Mochinski asked how the City identified streets and utilities in the past that needed improvements.  Mareck stated that a visual inspection was done by the Public Works Department.  Meyer stated that the Public Works Department also identifies improvement needs while completing sewer jetting operations.

 

Wiemiller motioned to authorize SEH to prepare a street and utility infrastructure study for $8,500.  Mochinski seconded.  Motion carried 4-0.

 

c)             Construction Contract – Winsted City Hall – Lakefront Promenade – Amphitheater                        

Mareck presented the Construction Contract between Greystone Construction Company and the City of Winsted for the City Hall, Community Center, and Lakefront Promenade projects.  Mareck stated the contract has been reviewed by the architects, Cuningham Group, and Eggert and both found the contract to be in proper legal form.

           

Quast motioned to authorize the City of Winsted to enter into a construction agreement with Greystone Construction Company for the construction of the Winsted City Hall, Lakefront Promenade and Mill Reserve Park Amphitheater.  Mochinski seconded.  Motion carried 4-0.

 

d)            Lease Extension Agreement – Winsted City Hall

           

Mareck stated that the City’s existing lease for city hall office space will run out at the end of January, 2008.  The city asked Steve Haugdahl to consider a seven (7) month extension of the existing lease, considering that the new city hall will be “move-in” complete in the late spring/early summer of 2008.  Having the lease extension run through the end of August, 2008 will provide the city with a very conservative back-up plan should there be construction delays with the new building.  

 

Mareck stated that Haugdahl is willing to extend the term of the lease for a $200 per month increase.  The last lease signed by the city with Haugdahl was for three years with rents increasing by $100 a year (current rate is $2,400 per month).

            Mareck stated that Eggert prepared the lease extension.

 

Wiemiller authorized the execution of a lease extension agreement for city hall office space at 183 Main Avenue West, through August 31, 2008 at $2,600 a month (current lease rate $2,400 per month).  Mochinski seconded.  Motion carried 4-0.

 

e)            Ordinance O-07 – Zoning Amendments

                       

Mareck stated that earlier this summer, the Planning Commission reviewed the Zoning Ordinance for possible revisions.  For all the proposed changes to land uses, an existing use is allowed to be maintained (existing non-conforming); however, new businesses would be required to follow these new guidelines. 

 

The zoning permit provision is an attempt to ensure that businesses check to see that their space/building is appropriately zoned for their anticipated use prior to starting operations.

 

Mareck presented the following changes for the proposed ordinance amendments:

 

1)            Removal of State licensed residential facilities for physically or mentally

challenged persons etc. as a conditional use in an R1 Single Family District to a conditional use in a R2 Multi Family District as a conditional use.

 

2)            Removal of greenhouses, farm or truck gardens and display of agricultural products as a conditional use in a R1 Single Family District to a conditional use in a C2 Highway Commercial District.

 

3)            Public transportation terminals, public utility buildings and transformer stations without storage walls moved from C1 Downtown Commercial District to I Industrial District.

 

4)            Storage buildings and distributing stations moved from C1 Downtown Commercial District to I Industrial District.

 

5)            Automobile service stations etc. moved as a conditional use in C1 Downtown Commercial District to a permitted use in C2 Highway Commercial District.

 

6)            Inclusion of a definition of modular homes.

 

7)            Drop from sixty (60) days to thirty (30) days for the amount of time a sign can be up prior to advertising for a special event.

 

8)            Inclusion of Zoning Permit Requirement for all C1, C2, I Industrial District uses. 

 

Mareck stated that a copy of the zoning permit is included with the packet.

 

Mareck stated that the Planning Commission held a public hearing on this ordinance amendment at their August 15, 2007 meeting.  No public comment was received and the Planning Commission unanimously recommended the amendments be adopted by the City Council.

 

Mochinski motioned to adopt Ordinance O-07-09 amending certain portions of the Winsted Zoning Ordinance.  Quast seconded.  Motion carried 4-0.

 

                  f)            Bobcat Purchase

 

Stotko, Jamie presented the proposal to purchase the bobcat and snow blower attachment.  Stotko, Jamie stated that the existing bobcat used by the Public Works Department is not outfitted with road gear, which requires that it be hauled on a trailer to all work sites when it’s used.  The bobcat is a 2000 model and has approximately 850 hours of use.  In addition, the City received a price for a 72” snow blower attachment for the bobcat, which would primarily assist in cleaning up the downtown area.

 

Stotko, Jamie stated that Farm-Rite Equipment has the State bid for bobcat equipment at $26,433 plus tax.  In addition Farm-Rite has offered $16,500 in trade in value on the city’s existing machine. 

 

Bobcat S185 - $9,993 + Tax

 

Snowblower Attachment - $3,607 + Tax

 

These purchases would be funded out of the Capital Improvement Fund, which has a current Public Works Fund balance of $50,000.

 

Quast motioned to authorize the trade in and purchase of a S185 Bobcat from Farm-Rite Equipment for $9,993 + tax.  Wiemiller seconded.  Motion carried 4-0.

 

Mochinski motioned to authorize the purchase of a snow blower attachment from Farm-Rite Equipment for $3,607 + tax.  Wiemiller seconded.  Motion carried 4-0.

 

g)       City Council 2007 Goals Review

                       

Mareck presented the Council with a draft copy for the proposed rental housing provisions, standards, and requirements ordinance.  Mareck stated that a copy will be sent to City of Winsted landlords, they will be asked to review the ordinance and attend an open forum meeting to discuss the proposed rental housing provisions, standards, and requirements.  Mayor Stotko asked when the meeting will be held.  Mareck stated that the City will give the landlords a month to review the document.  Mareck stated that the landlords may also come to City Hall and discuss the proposed rental housing ordinance with him.  Mareck will invite the Council to the open forum meeting.

 

Mayor Stotko asked how the proposed rental housing provisions, standards, and requirements ordinance will be enforced.  Mareck stated that it will be enforced through the City’s Building Inspector.  If a landlord violates any terms or conditions of the ordinance, they may be arrested by the Winsted Police Department.

 

Mochinski asked if the proposed rental housing ordinance was for any size building.  Mareck stated for any residential building that is renting to another party(ies), and not for commercial or industrial buildings.

 

Mareck stated that the City will advertise the proposed rental housing ordinance on the local access channel and the City’s website so all landlords receive a draft copy.

 

6)            Department Reports

 

a)              Public Works

 

Dave Meyer, Maintenance Lead, reported on the following:

  • The move into the new facility.

  • The Open House.

  • The Winsted Summer Festival.

  • Have painted the cross walks and parking lines.

  • Continue to water trees and plantings.

  • The part-time summer employee has painted the picnic tables and park shelters.

  • Well House #3 is repaired and back on line and pumping water.

  • Continue to sweep streets.

 

Wiemiller asked the Public Works Department if they were able to clean out the flooded street drains.  Meyer stated yes.  Mareck reported that Black, SEH, is going to evaluate them and determine if the City needs to add another catch basin.

 

Quast asked why some of the property owners that received a new boulevard tree from the City have not been watering them.  Meyer stated that property owners should water each tree with five (5) gallons of water each week.  Meyer reminded the public that if the new seedling dies due to lack of watering, the City will not replace it.

 

7)            No Open Forum.

 

8)            Announcements

           

a)              Letter from Todd Colonna

 

Mareck stated that the Council had directed Eggert to contact Todd Colonna’s attorney asking him for a copy of his architectural drawings for the Historic City Hall rehabilitiation project.  Eggert presented the Council with a copy of the response from Colonna’s attorney stating that the architectural drawings were with his architect.  Eggert than presented the Council with a copy of the letter he sent to Colonna’s attorney asking for the name, address, and telephone number of the architect.  Eggert did not receive a response from Colonna’s attorney.

 

Quast stated that the Council made it very clear to Colonna at the July 10, 2007 meeting that the City wanted to see some work being completed on the building.

 

Mareck stated that at the July 10, 2007 meeting, the Council gave Colonna thirty (30) days to provide the City with architectural drawings.

 

Wiemiller asked Eggert what the City can do if Colonna does not respond to the Council’s directives.  Eggert stated that the City can take him to court to get the building back.

 

Wiemiller stated that the City needs to put pressure on Colonna and if he is not willing to comply, the City should take him to court.

 

Mareck recommended that the City wait to see what Eggert finds out from Colonna’s attorney and discuss it at the next regular City Council meeting.

 

Eggert stated that he will again contact Colonna’s attorney and ask for more information.

 

Quast stated that the architect should be able to provide the City with drawings.  Eggert stated that if there is an architect, he will have him contact Mareck.

 

Mayor Stotko recommended that the City Council schedule a meeting for Tuesday, August 28, 2007 to discuss how to proceed with Colonna’s issue.

 

Wiemiller motioned to schedule a Special City Council meeting for Tuesday, August 28th, 2007 at 4:00 p.m. in the Council Chambers at City Hall to discuss the Historic City Hall.  Quast seconded.  Motion carried 4-0.

 

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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