Winsted City Council Minutes
City of Winsted
City Council Meeting
November 7, 2007
Present: Mayor Steve Stotko
Council Member Bonnie Quast
Council Member Tom Ollig
Council Member Dave Mochinski
Absent: Council Member Tom Wiemiller
Staff Present: Brent Mareck, City Administrator
Deb Boelter, City Clerk-Treasurer
Mike Henrich, Police Chief
Dave Meyer, Maintenance Lead
1) Mayor Stotko called the meeting to order at 6:00 p.m.
a) The Pledge of Allegiance was taken.
2) Consent Agenda
Quast motioned to adopt the Consent Agenda as presented. Mochinski seconded. Motion carried 4-0.
a) Minutes Closed City Council Meeting October 16, 2007
Accepted the minutes of the Closed City Council meeting of October 16, 2007.
b) Minutes Regular City Council Meeting October 16, 2007
Accepted the minutes of the Regular City Council meeting of October 16, 2007.
c) Minutes Special City Council Meeting October 29, 2007
Accepted the minutes of the Special City Council meeting of October 29, 2007.
d) Appointment Dan Pohl Patrol 2 Winsted Police Department
Authorized the hiring and appointment of Dan Pohl to Patrol 2 at $16.59 an hour.
e) Appointment Nate Stunberg Camera Operator
Authorized the hiring and appointment of Nate Stunberg to part-time camera operator at $10 per hour.
f) Appointment Meagan Onderko Camera Operator
Authorized the hiring and appointment of Meagan Onderko to part-time camera operator at $10 per hour.
g) Appointment Dawn Carnicom Camera Operator
Authorized the hiring and appointment of Dawn Carnicom to part-time camera operator at $10 per hour.
h) Request for Qualifications
Authorized the solicitation of a “Request for Qualifications” for city engineering services.
i) City Council Workshop City Engineering Services and 2008 Budget
Scheduled for Tuesday, November 20, 2007 at 4:00 p.m.
j) City Council Workshop City Engineering Services
Scheduled for Wednesday, December 5, 2007 at 5:00 p.m.
k) Joint Meeting City Council and Park Commission
Scheduled for Wednesday, November 14, 2007 at 5:00 p.m.
l) Computer Purchase
Authorized the purchase of a laptop computer at a cost of $1,981.65.
m) Advertise for Bids Mill Work Winsted City Hall
Authorized the advertisement for bids for construction and installation of mill work for the Winsted City Hall.
n) City Hall and Lakefront Promenade Project Pay Request #1
Approved Pay Request #1 in the amount of $150,078.15 to Greystone Construction Company for work completed on the City Hall and Lakefront Promenade project.
o) Meeting Reschedule Regular City Council Meeting February 5, 2008
Authorized the Regular City Council Meeting, scheduled for Tuesday, February 5, 2008, to be rescheduled for Wednesday, February 6, 2008 at 6:00 p.m. due to the precinct caucuses.
p) Gambling Permit Crow River Ducks Unlimited
Approved a gambling permit for Crow River Ducks Unlimited, to hold raffles at The Blue Note Ballroom, 320 3rd Street South, on November 30, 2007.
q) 2008 Assessment Agreement McLeod County Assessor
Approved the 2008 Assessment Agreement between the City of Winsted and the McLeod County Assessor for $10,859.
r) Resolution R-07-20 Winsted Municipal Airport Maintenance and Operation Grant Agreement
Adopted Resolution R-07-20 authorization to execute Minnesota Department of Transportation Grant Agreement for airport maintenance and operation.
s) Hiring Process - Winsted Police Department
Authorized the Police Department to start the hiring process for obtaining a full-time police officer.
t) Sludge Storage Tanks Pay Request #11
Approved Pay Request #11 in the amount of $33,235 to Gridor Construction, Incorporated for work completed on the Sludge Storage Improvements project.
u) Winsted Winter Festival Winsted Area Chamber of Commerce
Approved a donation of $650 to the Winsted Area Chamber of Commerce for the Winsted Winter Festival.
v) Parade Permit Winsted Winter Festival
Approved a Parade sponsored by the Winsted Area Chamber of Commerce for the Winsted Winter Festival on designated streets in the City of Winsted on Saturday, December 8, 2007.
w) Parking Lease Agreement Winsted City Hall
Authorized a lease agreement with Four K Holdings to the placement of a construction trailer for the Winsted City Hall.
Approved the Claims List for November 7, 2007 as presented.
Henrich introduced Dan Pohl to the City Council and stated that he will begin working on November 12, 2007.
Mayor Stotko administered the Oath of Office to Pohl.
3) No Public Hearings.
4) Old Business
a) Storm Sewer Fairlawn Avenue
Mareck presented the background on the Storm Sewer issues on Fairlawn Avenue East. The City Council approved a storm sewer project on Fairlawn Avenue at their October 2, 2007 Regular City Council meeting. The project consisted of the installation of an additional catch basin to handle water in the area that is overflowing onto an adjacent property. Since that time, the Public Works Department has also cleaned out all adjacent storm sewer pipes in that area.
The City Council had asked that the City’s engineer, Short Elliott Hendrickson, Incorporated (SEH), to address the issue again, due to some concerns that the project will not totally solve the problem in the area.
John Rodeberg, SEH gave a detailed presentation on the drainage and flooding issues located near 141 Fairlawn Avenue East. Rodeberg made the following recommendations:
1. Replace the grates on the existing catch basins and the cover on the street manhole with grates and a manhole cover that would provide improved drainage.
2. The property owner at 141 Fairlawn Avenue East should regrade his existing driveway; it would protect his home from increased standing water.
3. Install another catch basin on Fairlawn Avenue East to provide increased protection and improved drainage from storm water.
Mochinski asked Rodeberg if the existing storm sewer drain was installed in 1989. Rodeberg stated yes. Mochinski then asked if the drain was still operating as effectively as it was in 1989. Rodeberg stated yes. Roderg also stated that the curb cut was put in to direct overflow water.
Collin Botner, 141 Fairlawn Avenue East, addressed the City Council. He presented the Council with pictures of the flooding and standing water on his property after a heavy rain storm. Botner stated that the flooding water is still elevated an hour after a heavy rain storm.
Mochinski asked Botner if the grate on the catch basin was clogged with leaves and other debris. Botner stated that he contacts the Police Department after every heavy rain storm to monitor the catch basins on Fairlawn Avenue East. He stated that sometimes the Fire Department and/or Police Department come to evaluate the grates and they work to unclog them. Botner stated that he also works to unclog the grates after a heavy rain storm.
Botner stated that he does not believe that regrading his driveway will eliminate the flooding on his property. He asked the City Council to please address the issue so he does not have to continue presenting it to the City Council.
Quast asked Rodeberg if the installation of new grates and a manhole cover will help with the storm water drainage. Rodeberg stated yes; but, if the water is standing for an hour after a heavy rain, there may be something wrong with the storm sewer pipe. Meyer stated that the storm sewer pipe is fully functional and that the flooding is due to clogged grates.
Ollig asked if a catch basin could be installed at the end of George Avenue to assist with the drainage issues on Fairlawn Avenue East. Mareck stated that SEH would have to design it. Rodeberg stated that a catch basin on George Avenue would be designed to drain to Fairlawn Avenue East and then out to the creek. Rodeberg stated that it may be difficult to add a sewer pipe because it would have to be installed under the road or someone’s driveway.
Mochinski stated that he believes that the water flowing through the storm sewer pipe to the creek should be evaluated. Meyer stated that all the sewer lines in the Fairlawn Avenue East area have been jetted and cleaned out, and there was a clear path when they jetted the lines.
Meyer stated that he agrees with Rodeberg that the installation of new grates and a manhole cover will improve the drainage of storm water.
Mayor Stotko asked Meyer if the storm sewer outlet to the creek may be plugged. Meyer stated that the Public Works Department routinely inspects the outlet and it is not plugged. Meyer stated that when the Public Works Department jets the storm sewer pipe, the hose goes through without any obstructions.
Mochinski proposed that the City replace the catch basin grates and the street manhole cover and see if that remediates the flooding and drainage issues.
Ollig stated that the City wants to remediate the drainage and flooding issues, and he believes that replacing the catch basin grates and street manhole cover are a good start.
Mochinski recommended that Botner consider landscaping his property so that the water drains away from his house.
Greg Gehrman, Winsted Hardware, asked if the City has investigated the option of another spillway. Rodeberg stated that another spillway could be done. He said that Botner may have to move his driveway and/or shed if another spillway were installed.
Mochinski motioned that the City replace the catch basin grates and the street manhole cover on Fairlawn Avenue East with grates and a manhole cover that will improve storm water drainage. Quast seconded.
Motion carried 4-0.
Ollig asked if there was budgeted funding for the grates and manhole cover. Mareck stated that there is $13,000 available in the storm sewer budget.
5) New Business
a) Fire Hydrant Replacement
Meyer presented quotes to replace six (6) fire hydrants in the City of Winsted. Meyer stated that when the Public Works Department was flushing fire hydrants in October, 2007 they found six (6) fire hydrants that would not shut off properly and needed to be replaced.
There were two (2) quotes:
1. JUUL Contracting Company $26,480
2. Litzau Excavating, Incorporated $28,768
Ollig asked if the new fire hydrants would be funded through the Water Fund. Mareck stated yes.
Ollig motioned to accept the quote from JUUL Contracting Company for $26,480 to replace six (6) fire hydrants in the City of Winsted, and that the costs are funded through the Water Fund. Quast seconded. Motion carried 4-0.
b) City Hall Project Lobby Flooring
Mareck presented the proposal to have the New City Hall architects, Cuningham Group, redesign the flooring in the upper and lower level entrances.
Quast stated that she initiated a meeting with the architects to redesign the flooring in the entrances to the New City Hall to make it more appealing looking when people enter City Hall.
Mareck presented the proposal from Cuningham Group in the amount of $1,925.
Mayor Stotko stated his hesitation to spend the money to have the architects redesign the flooring when it has already been determined that the City will have to pay close attention to the budget for the New City Hall. Mochinski agreed.
Quast stated that if the City is going to consider changing the flooring in the New City Hall it should be done now before it is installed.
Mareck explained that with a project as large as the New City Hall sometimes items, such as the flooring, get missed in the planning process.
Mareck stated that the cost to redesign the flooring would come out of the construction contingency fund.
Ollig stated that he understands what Mayor Stotko and Mochinski are saying but once the flooring is in and if it doesn’t look appealing, the City may regret not spending the $1,925 to have the architects redesign the flooring. The entrance flooring is one of the first things people will see and the City wants it to be attractive. Ollig also stated that the City is building a $2,500,000 building and $1,925 is not unreasonable to make sure it is designed the way the Council and staff would like.
Quast motioned to accept the proposal from the Cunningham Group for $1,925 to redesign the entrance flooring. Ollig seconded. Motion carried 3-1. Mayor Stotko opposed.
6) Department Reports
a) City Clerk-Treasurer
Deb Boelter reported on the following:
Ø Brush site and appliance drop off.
Ø Winsted Municipal Airport surveys.
Ø New City Hall furniture and appliances.
Ø New water and sewer rates effective December 1, 2007 notice in October, 2007 water and sewer billing. Will be reflected in January, 2008 billing.
Ø Health insurance employee informational meeting. Applications.
Ø General Liability and Property Insurance.
Ø Election equipment.
7) Open Forum
a) Agreement Storage Shed on City Property
Collin Botner, 141 Fairlawn Avenue East, addressed the City Council regarding the agreement prepared by the City Attorney, Fran Eggert. Botner presented his concerns that the agreement states that the City Council has to approve it annually. Botner would like the agreement to state that it is in effect until he sells his home or the City develops the park property that it is located on.
The Council directed staff to have Eggert revise the agreement accordingly.
b) Increased Police Patrolling Holiday Season
Collin Botner, 141 Fairlawn Avenue East, asked that the Police Department to increase their patrolling over the Holiday Season. Botner and some of his neighbor’s holiday decorations were vandalized in 2006.
Mareck stated that he would relay the message to Chief Henrich.
8) No Announcements.
Quast motioned to adjourn. Mochinski seconded. Motion carried 4-0.
Deborah R. Boelter