Winsted City Council Minutes

City of Winsted

City Council Meeting

Council Chambers

December 5, 2007

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Dave Mochinski

Council Member Tom Wiemiller

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

                                    Fran Eggert, City Attorney

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.           

 

2)            Consent Agenda

           

Wiemiller motioned to adopt the Consent Agenda as presented.  Quast seconded.  Motion carried 4-0.

           

a)      Minutes – City Council Budget Workshop – November 20, 2007

 

            Accepted the minutes of the City Council Workshop of November 20, 2007.

 

b)            Minutes – City Council Engineering Services Workshop – November 20, 2007

 

Accepted the minutes of the City Council Engineering Services Workshop of November 20, 2007.

 

c)      Minutes – Regular City Council Meeting – November 20, 2007

 

            Accepted the minutes of the Regular City Council Meeting of November 20, 2007.

 

d)            Leave of Absence – Winsted Fire Department  

 

Authorized a leave of absence to Firefighter Scott Zubrod from October 1, 2007 through October 1, 2008 per the recommendation of the Fire Chief.

 

e)      Airport Commission Ordinance – Reschedule Public Hearing

 

Rescheduled the public hearing for December 5, 2007 at 6:00 p.m. to January 2, 2008 at 6:00 p.m. to consider an ordinance establishing an Airport Commission.

 

f)      Appointment – Rebecca Condon – Temporary Administrative Assistant

 

Authorized the hiring and appointment of Rebecca Condon to part-time temporary Administrative Assistant at $10 per hour.

 

g)      Appointment – Tricia Stender – Temporary Administrative Assistant

 

Authorized the hiring and appointment of Tricia Stender to part-time temporary Administrative Assistant at $10 per hour.

     

h)      Meeting Reschedule – Regular City Council Meeting – January 1, 2008

 

Authorized the Regular City Council Meeting, scheduled for Tuesday, January 1, 2008, to be rescheduled for Wednesday, January 2, 2008 at 6:00 p.m. due to the New Year’s Day holiday.

     

i)      Winsted Public Library – Purchase Supplies

 

Authorized the purchase of supplies for the Winsted Public Library at a cost of $4,602.24

(2007 Budgeted Item).          

 

j)         Lakefront Promenade Wiring

 

Authorized additional wiring for the Lakefront Promenade project by C.R. Electric, Incorporated for $3,200.

 

k)      Add Service – STS Consultants

 

Authorized additional service environmental and construction testing for the New City Hall project from STS Consultants for $11,520.

 

l)            Employee Peer Review

 

Adopted employee peer review form.

 

m)      City Hall and Lakefront Promenade Project – Pay Request #2

 

Approved Pay Request #2 in the amount of $106,229 to Greystone Construction Company for work completed on the City Hall and Lakefront Promenade project.

 

n)            Claims

 

            Approved the Claims List for December 5, 2007 as presented.

 

o)            Budget Workshop

 

Scheduled a City Council Budget Workshop for Tuesday, December 18, 2007 at 5:30 p.m. in the Council Chambers at City Hall to discuss the 2008 budget.

 

p)            Winsted Volunteer Fire Department – Minnesota Department of Natural Resources Grant Application

 

            Authorized the submission of a grant application by the Winsted Volunteer Fire Department to the Minnesota Department of Natural Resources to purchase fire fighting equipment for the grass rig.

 

3)            Public Hearings

 

a)              2008 Truth-in-Taxation

 

Mareck presented the City of Winsted’s 2008 Budget and Levy.

 

Mayor Stotko asked for public comment.  No public comment was received.

 

Quast motioned to close the Public Hearing.  Mochinski seconded.

Motion carried 4-0.           

                       

4)            No Old Business.

 

5)            New Business

 

a)              Annexation Policy Review

 

Mareck presented the proposed annexation policy.  Mareck stated that the City Council listed “annexation review” as one of their goals for 2007.  The City has been unable to successfully negotiate an orderly annexation agreement with Winsted Township, which would normally be an ideal document to ensure coordinated growth in the community.  An agreement has not been reached; because the city and township have been unable to come anywhere close to agreeing to financial terms on lost tax revenue due to annexation.  

 

In lieu of an orderly annexation agreement an annexation policy has been drafted for the City Council to review.  Creating a policy will assist staff in communicating City Council expectations for potential annexations to individuals interested in annexing into the city.   

 

Mayor Stotko recommended that the City proceed with the proposed annexation policy and then contact Winsted Township to schedule a joint meeting to discuss the annexation policy.

 

The Council directed Mareck to contact Winsted Township to ask if they are interested in scheduling a joint meeting with the City to discuss the annexation policy.

 

b)              Purchasing Policy Review

 

Mareck presented the proposed purchasing policy.  The City of Winsted currently does not have a formal purchasing policy.  The draft policy outlines specific purchasing procedures and authorities for staff.  In addition, the policy addresses potential conflict of interest issues.

 

Mareck stated that the policy raises the threshold for budgetary expenditures by staff from $1,000 to $5,000 (with approval by the City Administrator).  The motive for this increase is to expedite smaller purchases that have been planned for in the budget process.  All non-budgetary expenditures of over $1,000 and budgeted expenditures of over $5,000 would continue to be approved by the City Council. 

 

Council thanked Mareck for his work on the policy and stated their approval of the proposed purchasing policy.

 

Mareck stated that he will present a Resolution for adopting the purchasing policy to the City Council at their next regular City Council meeting for approval.

 

6)            Department Report

           

a)            Winsted Police Department

 

            Chief Henrich reported on the following:

·       Officer Heldt is on his own and working nights.

·       Officer Dan Pohl has begun his training and is on target to finish early.

·       Have started the hiring process.  The first round of interviews will be on December 27, 2007.  Ten (10) to twelve (12) candidates will be interviewed.

·       Due to Officer Strom’s resignation, the Winsted Police Department will be short handed.  Henrich will not ask McLeod Sheriff’s Department to cover shifts.  The shifts will be covered within the City’s Police Department.

·       Reviewed types of cases the Winsted Police Department has been involved with since the previous Department report.

·       Safe and Sober saturations.

·       Winter parking.  The Police Department has started issuing citations.

 

Wiemiller asked how the Police Department was going to cover the City when they are short handed.  Henrich stated that the officers will be going to a three (3) man shift rotation.  Wiemiller asked if some of the part-time officers will be working more.  Henrich stated yes.

 

 

            b)            City Hall Project Report

 

Mareck presented an updated construction schedule and gave a brief overview of the New City Hall and Lakefront Promenade project.

 

Mareck presented the project budget and gave an update on the possible future contingency costs.

 

Boelter gave an update on the process to purchase furniture and appliances for the New City Hall.

 

7)            Open Forum

           

a)              McLeod for Tomorrow Forum

 

Mayor Stotko gave an overview of the “McLeod for Tomorrow” meetings.  Mayor Stotko stated that the meetings are designed to have the communities in McLeod County work together for the betterment of the County and to identify resources and services available in the County.  The meetings are similar to the City’s “Spotlight on Winsted.”  There will be future leadership training opportunities and joint grant applications.

           

Mareck stated that there will be future “McLeod for Tomorrow” meetings and workshops on topics such as transportation, community and County resources, and more.

 

Mareck stated that the “McLeod for Tomorrow” steering committee has been meeting monthly since the beginning of the summer, 2007.  The steering committee consists of McLeod County officials, City officials, and business owners.

                         

8)            Announcements

 

a)            Historic City Hall

 

Mareck and Eggert recommended that the City Council schedule a Special Closed City Council meeting to discuss litigation of the Historic City Hall.

 

Wiemiller motioned to schedule a Special Closed City Council on Tuesday, December 18, 2007 at 5:00 p.m. to discuss litigation of the Historic City Hall.  Mochinski seconded.  Motion carried 4-0.

 

b)              Credit Card and Automatic Withdrawal Payments Report

 

Boelter presented the Credit Card and Automatic Withdrawal Payments Report detailing the number of people making credit card payments or automatic withdrawal payments with the City of Winsted.

 

c)            2007 Snow Removal Budget

 

Mayor Stotko asked the status of the 2007 snow removal budget.  Mareck stated that there is funding available.

 

d)            Lakefront Promenade – Utility Burying Project

 

Mareck gave an update on the Lakefront Promenade utility burying project.

           

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 4-0.

 

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Engineering Services Workshop

Council Chambers

December 5, 2007

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Dave Mochinski

Council Member Tom Wiemiller

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                        `           

Mayor Stotko called the meeting to order at 5:00 p.m.

 

Jim Miller, Short Elliott Hendrickson, Incorporated (SEH) Regional Sales Manager, addressed the City Council.   Miller introduced the SEH staff presenting the proposed engineering services to the City of Winsted:

  • John Rodeberg, Client Services Manager
  • Justin Black, Municipal Engineer
  • Jessica Werder, Wastewater Engineer
  • Brian Meyer, Aviation Engineering

 

The City Council and staff introduced themselves.

 

John Rodeberg presented a proposal for City Engineering Services for the City of Winsted which included:

  • Approach to services.
  • Six-point service plan.
    1. Hand-picked team for the City of Winsted’s next forty years.
    2. Client Service Manager for coordinated service.
    3. Regular check-ins with the City Administrator.
    4. Office hours as extension of your staff.
    5. Bi-weekly project updates in writing.
    6. Responsive team available to you directly.

 

Justin Black addressed the City Council regarding the current and future municipal engineering services for the City of Winsted.

 

Jessica Werder addressed the City Council regarding the current and future wastewater engineering services for the City of Winsted.

 

Brian Meyer presented to the City Council SEH’s four-point plan to improve aviation services for the City of Winsted:

  • Experience in Minnesota aviation and aviation engineering in other Minnesota cities.
  • Aviation leadership.
  • Improved communication.
  • Exceptional service.

 

John Rodeberg presented additional value-added services available to the City of Winsted through SEH.

 

The City Council and staff asked the SEH staff questions regarding their proposed engineering services to the City of Winsted.

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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