Winsted City Council Minutes

City of Winsted

City Council Budget Workshop

Council Chambers

December 18, 2007

5:30 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Ollig

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                        `            Mike Henrich, Chief of Police

                                    Dave Meyer, Maintenance Lead

                                    Jamie Stotko, Maintenance Lead

 

Mayor Stotko called the meeting to order at 5:30 p.m.

 

Mareck presented the Employee Health Insurance coverage for 2008.

 

Mareck explained the Health Savings Account (HSA).  Mareck stated that providing the City of Winsted employees with health insurance coverage through an HSA, the City will be saving approximately $51,547 in 2008.  Mareck asked the City Council to consider what they would like to do with the $51,547 that was included in the 2008 budget, leave it in the 2008 budget or remove it.

 

The City Council discussed the $51,547 savings and decided to leave it in the 2008 budget.

 

Mareck discussed the City’s Personnel Policy for compensation for overtime.  Mareck stated that the policy states that, “Holiday hours, vacation time, sick leave and compensatory time are not counted in figuring overtime hours.”  In discussion with staff, and after surveying other area cities, Mareck proposed that the Personnel Policy be amended to read that, “Sick leave and compensatory time are not counted in figuring overtime hours” and that holiday hours and vacation time be counted towards an employee’s forty (40) hour work week.

 

Ollig stated that the proposed change to the Personnel Policy does not have a large financial impact on the City, and he believes that the City Administrator will recognize if the policy change is being abused by the employees.  The City Council discussed the proposed amendment to the Personnel Policy and directed Mareck to present at the January 2, 2008 Council meeting for approval.

 

Ollig motioned to adjourn.  Quast seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Meeting

Council Chambers

December 18, 2007

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

Council Member Bonnie Quast

                                    Council Member Dave Mochinski

Council Member Tom Wiemiller

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Mike Henrich, Police Chief

Dave Meyer, Maintenance Lead

Jamie Stotko, Maintenance Lead

                                    Fran Eggert, City Attorney

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.           

 

2)            Consent Agenda

           

Quast motioned to adopt the Consent Agenda as presented.  Ollig seconded.  Motion carried 5-0.

           

a)      Minutes – City Council Engineering Services Workshop – December 5, 2007

 

Accepted the minutes of the City Council Engineering Services Workshop of December 5, 2007.

 

b)      Minutes – Regular City Council Meeting – December 5, 2007

 

            Accepted the minutes of the Regular City Council Meeting of December 5, 2007.

 

      c)      Resignation – Officer Glen Strom

 

Accepted the resignation of Officer Glen Strom.

 

d)       Children at Play Sign – Baker Avenue

 

Authorized the placement of a “Children at Play” sign on Baker Avenue (Chief Henrich’s recommendation).

 

e)      Resolution R-07-22 - Purchasing Policy

 

Authorized the adoption of a Purchasing Policy for the City of Winsted.

 

f)      Resolution R-07-23 - Annexation Policy

 

Authorized the adoption of an Annexation Policy for the City of Winsted.

 

g)            Appointment – Part Time Snow Plowing List*

 

Appointed Mark Neys as a part time snow plow driver at $12.50 per hour.

 

h)            Appointment - Part Time Snow Plowing List*

 

Appointed Brent Mickolichek as a part time snow plow driver at $12.50 per hour.

 

i)            2007 Budget Amendments

 

            Approved the 2007 budget amendments as presented.

 

j)            Access Control System – City Hall

 

Accepted a proposal from Tri-Com Security Services Inc. (St. Cloud, Minnesota) for the purchase and installation of an access control card reader system for Winsted City Hall for $11,974.77 (Budgeted $28,500).

 

k)            November, 2007 - Building Permit Report

           

            Approved the November, 2007 Building Permit Report as presented.

 

l)      November, 2007 – Financial Report

 

Approved the November, 2007 Financial Report as presented.

 

m)            Job Description – Police Officer

 

            Amended the job description for the position of Police Officer.

 

n)            Claims

 

            Approved the Claims List for December 18, 2007 as presented.

 

3)            No Public Hearings.

 

4)            No Old Business.

 

5)            New Business

 

a)              Liquor Ordinance Violation – 111-1st Street North

 

Henrich presented the Liquor Ordinance violation.  On July 1st, 2007, at 1:40 a.m., Officer Jessen heard yelling coming from Papa Tom’s Bar and Grill, 111-1st Street North.  Officer Jessen could see a large group of people still inside the bar, some of which appeared to have beer bottles in their hands.  Officer Jessen determined that the people inside the bar were not all employees of the bar, and that some of these people were still consuming alcohol at this time.

 

Jay Sudheimer, the on-duty bar tender, was charged with three separate violations of the City’s Liquor Ordinance:

1.     After Hours Sale of Liquor.

2.     After Hours Liquor Remaining out for Consumption.

3.     After Hours Patrons Remaining in the Establishment.

 

On November 2, 2007, Jay Sudheimer pled guilty to After Hours Liquor out for Consumption and After Hours Patrons Remaining in the Establishment.  There was a Stay of Imposition placed on these convictions, a $272 fee assessed, and one (1) year of unsupervised probation placed on Sudheimer.

 

Henrich stated that since the July 1, 2007 incident, the Winsted Police Department has conducted a compliance check at Papa Tom’s Bar and Grill and they were found to be in compliance.

 

Tom Sudheimer, owner of Papa Tom’s Bar and Grill, was in attendance at the meeting.  Mayor Stotko asked Sudheimer if he had any comments.  Sudheimer stated no.

 

Ollig motioned to suspend the Liquor License of Papa Tom’s Bar and Grill for two (2) consecutive days, at the selection of the Winsted Police Department, to be held for a one (1) year time period, from this date, providing that Papa Tom’s Bar and Grill does not have any further violations of the City of Winsted’s Liquor Ordinance.  Wiemiller seconded.  Motion carried 5-0.

 

b)              Street and Infrastructure Study – Short Elliott Hendrickson, Incorporated (S.E.H.)

 

Justin Black, S.E.H., presented the Comprehensive Street Inventory Report of the City of Winsted’s existing streets, the proposed improvements of those streets, and a cursory review of the City utilities located in the City streets.

 

c)              Resolution R-07-24 – 2008 Certified Levy and Budget

 

Mareck presented the 2008 budget and levy.

 

The Council discussed the $51,547 savings in employee health insurance premiums that have already been included in the 2008 budget.  Ollig stated that the $51,547 is already in the 2008 budget and levy, and has a minimal effect on the taxpayers.  With the new City Hall project, Ollig would like to see it remain in the final 2008 budget and levy as a possible reserve for unforeseen construction costs.  Wiemiller stated the same.

 

Quast motioned to adopt Resolution R-07-24 certifying the 2008 tax levy in the amount of $1,011,373 and adopting the 2008 budget.  Wiemiller seconded.  Motion carried 5-0.

 

d)              Mill Work Bids – City Hall

 

Mareck presented the bid results for the new City Hall mill work.  Mareck stated that the City Council advertised for bids for the fabrication and installation of mill work for the new Winsted City Hall.  Advertisements for the project were submitted to the Herald Journal, Minneapolis and St. Cloud Builders Exchanges.  Bids were due on Monday, December 10, 2007 at 10:00 a.m.  The city received two (2) bids for the mill work project.

 

1.     Signature Woodworking - $80,810

2.     Aaron Carlson Corporation - $118,183.05

 

Mareck stated that the low bid did not include a specified bid bond for the project, which is required for a project of this size and scope.  The City Attorney is recommending that the failure to include a bid bond makes the bid submitted by Signature Woodworking invalid.

 

Based on the lack of a bid bond and the $37,000 plus difference in bid amounts, Mareck recommended that the City Council consider rejecting both bids for the project.

 

Mareck stated that due to the limited number of bids received, the City has asked Greystone Construction Company to solicit a bid to complete the mill work as a change order for the new City Hall project.

 

Wiemiller asked Mareck what he thought Greystone Construction Company may charge for the millwork.  Mareck stated that the original mill work bid from Greystone Construction Company was $83,000.  Mareck believes that the City could get a bid from Greystone Construction Company in the mid $80,000.

 

Eggert presented the irregularity of not including the bid bond.  Eggert recommended that the City Council reject the bids.

 

Mochinski asked what the City Council will do if Greystone Construction Company’s bid comes in higher than the high bid from Aaron Carlson Company. Mareck stated that the Council can reject Greystone Construction Company’s bid and again advertise for bids.  Mareck stated that the City will have a bid from Greystone Construction Company on Thursday, December 20, 2007.  He will present to the City Council at the January 2, 2008 Regular City Council meeting.

 

Mochinski motioned to reject any and all bids submitted for the December 10, 2007 bid opening for the Winsted City Hall mill work project.  Quast seconded.  Motion carried 5-0.

 

e)              2008 Capital Improvement Plan – Winsted Municipal Airport

 

Boelter stated that each year the City of Winsted is required by the Federal Aviation Administration (FAA) and Minnesota Department of Transportation/Office of Aeronautics (MN DOT/OA) to prepare a Capital Improvement Plan (CIP) for the Winsted Municipal Airport to receive grant funding for improvements at the airport.

 

The Winsted Municipal Airport Commission identified the following projects for 2008:

1.     Pave and light the runway.

2.     Install tie-downs.

3.     Install PAPIs.

4.     Extension, replacement and/or overlay of taxiways.

5.     Snow plowing equipment – Payloader.

6.     Install a larger beacon.

7.     Install a new lighted wind sock.

 

Boelter stated that any airport improvements listed on the CIP do not have to be completed in 2008 but if the City does not have them listed on the CIP they can not receive grant funding for the project.  If the City Council would decide to complete any of the improvement projects identified in the CIP for 2008, the project would be funded ninety-five percent (95%) by an FAA grant and the City would have to plan for the five percent (5%) match.

 

Boelter also stated that the CIP had been updated for 2008 by the Airport Commission at their December 10, 2007 regular meeting and they recommended that the City Council approve the CIP for submission to the FAA and MN DOT/OA.

 

Mochinski motioned to approve the Winsted Municipal Airport’s 2008 Capital Improvement Plan (CIP) for submission to the Federal Aviation Administration (FAA) and the Minnesota Department of Transportation/Office of Aeronautics (MN DOT/OA).  Wiemiller seconded.  Motion carried 5-0.

 

6)            Department Report

           

a)            Public Works Department

 

            Stotko, Jamie reported on the following:

·       Sweeping leaves off the street.

·       Replacement of six (6) fire hydrants.

·       Installed water meters in homes and larger businesses.

·       Serviced vehicles for snow plowing season.

·       Sewer jetted a section of the City.  The process went well so the Public Works Department was able to complete two (2) sections in 2007.

·       Grates installed on Fairlawn Avenue.

Ollig asked if the manhole cover on Fairlawn Avenue was replaced.

Stotko, Jamie stated that they received the manhole cover but it is the incorrect size.

Stotko, Jamie stated that Justin Black, S.E.H. is aware of the incorrect size and is getting a new cover.

·       Evaluated and installed holiday decorations.

Ollig asked the overall condition of the holiday decorations.

Meyer, Dave stated that approximately fifty percent (50%) of the decorations need to be replaced.

·       Assisted C.R. Electric, Incorporated with asphalt removal for the Lakefront Promenade underground utilities project.

·       Plowing snow in the City and at the airport.

 

            b)            2007 Goals and Action Plan

 

Mareck reviewed status for all the goals and actions identified for 2007.

 

Mareck presented a proposal from Don Salverda for a one-day Leadership, Planning, and Team Building retreat to be held at City Hall.  The City Council discussed the proposal and agreed that the one-day retreat is important.

 

Ollig asked if the proposed Industrial Park is still being pursued by the private party involved. Mareck stated yes, that they are still working through some issues with the Minnesota Department of Natural Resources (MN DNR).

 

Mayor Stotko stated that he was pleased to see that the City has accomplished so many of its 2007 goals and objectives.

 

7)            No Open Forum.

 

8)            No Announcements.

           

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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