Winsted City Council Minutes
City of Winsted
City Council Meeting
February 6, 2008
Present: Mayor Steve Stotko
Council Member Tom Ollig
Council Member Bonnie Quast
Council Member Dave Mochinski
Council Member Tom Wiemiller
Staff Present: Brent Mareck, City Administrator
Deb Boelter, City Clerk-Treasurer
Mike Henrich, Police Chief
1) Mayor Stotko called the meeting to order at 6:00 p.m.
a) The Pledge of Allegiance was taken.
2) Consent Agenda
Wiemiller motioned to adopt the Consent Agenda as presented. Mochinski seconded. Motion carried 5-0.
a) Minutes Regular City Council Meeting January 15, 2008
Accepted the minutes of the Regular City Council Meeting of January 15, 2008.
b) Minutes City Council Workshop January 29, 2008
Accepted the minutes of the City Council Workshop of January 29, 2008.
c) Change Order #4 Door Hardware Winsted City Hall
Authorized change order #4 for additional door hardware not specified in the amount of $13,513.
d) Change Order #5 Door Hardware Winsted City Hall
Authorized change order #5 for door and hardware changes in the amount of $6,286.50.
e) Change Order #6 Grout Mix Winsted City Hall
Authorized change order #6 upgrading the grout mix from 300 psi to 6000 psi in the amount of $8,800.
f) Change Order #7 Winter Conditions Winsted City Hall
Authorized change order #7 for heat and shelter for winter conditions in the amount of $14,257.46.
g) Change Order #8 Winter Conditions Winsted City Hall
Authorized change order #8 for heat and propane for winter conditions in the amount of $4,012.36.
h) Additional Inspections STS Consultants Winsted City Hall
Authorized additional testing services to be performed by STS Consultants for the Winsted City Hall in the amount of $7,950.
i) Meeting Room Tables Winsted Fire Department
Approved the purchase of meeting tables for the Winsted Fire Department from General Office Products Company in the amount of $2,871.20 (Expansion Fund Budget).
j) City Hall and Lakefront Promenade Project Pay Request #4
Approved Pay Request #4 in the amount of $197,479.35 to Greystone Construction Company for work completed on the City Hall and Lakefront Promenade project.
k) Temporary On-Sale Liquor License Holy Trinity Spring Fling Dinner
Approved a one (1) to four (4) day temporary On-Sale Liquor License for Holy Trinity’s Spring Fling Dinner and Auction on April 12, 2008.
l) Winsted Public Cemetery 2008 Donation *
Approved the 2008 donation to the Winsted Public Cemetery in the amount of $2,000.
m) Telephone System Winsted City Hall
Authorized TDS to run media and telephone lines for the Winsted City Hall in the amount of $7,756.
Approved the Claims List for February 6, 2008 as presented.
3) Public Hearings
a) 2008 Fee Schedule
Mareck stated that the City Council annually adopts a fee schedule for the City. In 2007, the Council decided to adopt the fee schedule in the form of an ordinance, to encourage more public input through a public hearing process.
Mareck presented the proposed fee increases in 2008. He stated that they are in the areas of planning applications, equipment rental and liquor license fees. In addition, a safety cone rental fee is proposed, primarily to assist in the purchasing of additional cones as wear and tear occurs. The fee will also ensure prompt return of the cones to the Public Works Department.
Liquor license fees have not been addressed by the City Council since 1988, when they were dropped from $3,600 to $2,600. The average on-sale liquor license fee in the area is $3,300. The proposed 2008 fee schedule for the City of Winsted has an increase from $2,600 to $2,900.
Planning requests (variances, conditional use permits, etc…) incur significantly more costs to the City than the revenue brought in from the application fee. These types of applications require publication notice in the newspaper, as well as mailing individual notices to property owners within 350 feet of the site application.
Mareck stated that the philosophy behind the fee schedule is a “user fee” system. The applicant or user should be responsible for the costs for the service, rather than having all City taxpayers subsidizing that use or service from the City.
Mochinski asked if the licensed liquor establishments in the City of Winsted had been notified of the proposed increase to license fees. Boelter stated yes.
Ollig stated that he had been contacted by two (2) licensed liquor establishment owners regarding the proposed increase to the liquor licensing fees and they asked the City Council to consider delaying the increases for one (1) year. They stated that the smoking ban and poor economy have had a negative impact on their businesses.
The City Council discussed the request and agreed that the proposed increase could be delayed for one (1) year.
Mayor Stotko asked for public comment on the proposed 2008 Fee Schedule. No public comment was received.
Ollig motioned to adopt Ordinance O-08-02 setting a fee schedule for the City of Winsted with the On-Sale Liquor License fee being $2,600. Quast seconded. Motion carried 5-0.
Ollig motioned to close the Public Hearing. Quast seconded.
Motion carried 5-0.
4) Old Business
a) Children At Play Signs (Baker Avenue) McLeod County
Mareck presented a request from Daryl and Shannon Karels, 112 Baker Avenue East, asking that “Children At Play” signs be placed on Baker Avenue. They had a three (3) year old child who was hit by a car on Baker Avenue in the area of their home.
Since Baker Avenue is a McLeod County road, Mareck stated that he forwarded the request to the McLeod County Highway Department. Mareck presented the denial from the McLeod County Highway Department to place “Children At Play” signs on Baker Avenue.
Mareck informed the City Council that he contacted the Karels, told them about the McLeod County Highway Department’s denial to install “Children At Play” signs, and invited them to attend tonight’s Council meeting to discuss the issue with the City Council. Mareck stated that he has not heard from the Karels and they were not in attendance at the City Council meeting.
Wiemiller stated that he did not agree with the McLeod County Highway Department’s decision not to install the signs. He asked what actions the City could take to override the McLeod County Highway Department’s decision. Mareck stated that the City could take the request to the McLeod County Board.
Ollig motioned to have the City of Winsted send a letter to the McLeod County Board to reconsider their decision not to install “Children At Play” signs on Baker Avenue due to the high volume of traffic on Baker Avenue as a result of the businesses and homes located there. Wiemiller seconded. Motion carried 5-0.
b) Correspondence 163 Main Avenue West
Mareck stated that the property owner of 163 Main Avenue West, Sam Ulland, had been contacted and asked to attend tonight’s meeting to address the public nuisance of his roof. Ulland asked for the agenda item to be TABLED and stated that he would be in attendance at the February 19, 2008 City Council meeting.
Ollig stated that repair of the roof is not going to be completed within the next two (2) weeks so the City should TABLE the agenda item until the February 19, 2008 City Council meeting.
Mochinski stated that he disagrees. Ulland continually delays the remediation of issues presented to him by the City and he does not believe that the repair of the roof should be delayed.
Mareck stated that he had discussed the issue with the City’s Attorney, and she recommended that the City Council TABLE the agenda item.
Ollig motioned to TABLE agenda item 4) b) Correspondence 163 Main Avenue West, to the February 19th, 2008 City Council meeting. Wiemiller seconded. Motion carried 4-1. (Mochinski opposed.)
5) New Business
a) Equipment Certificate Winsted City Hall
Mareck stated that as a part of the financing package for the new City Hall, the City Council chose to fund equipment purchases for the building through an equipment certificate. The City had to finance the complete project through the use of a capital improvement bond, lease revenue bond and an equipment certificate due to the failure of the Omnibus Tax Bill to make it through the legislative process, which would have released the City from a net debt requirement. An equipment certificate was selected as a means to finance furniture, audio/video equipment, a card reader security system, telephones and data (computers) systems.
Steve Mattson, Northland Securities, Incorporated was in attendance at the meeting and
presented the analysis for the General Obligation Equipment Certificates of 2008 and Resolution R-08-04, authorizing the issuance of an equipment certificate.
Quast motioned to adopt Resolution R-08-04 authorizing the issuance of an Equipment Certificate. Mochinski seconded. Motion carried 5-0.
b) JOBZ Acreage Transfer Millerbernd Manufacturing
Mareck stated that the City of Winsted for the last several years has participated in the JOBZ program, which can provide tax benefits to businesses expanding or relocating into the community. The City received acreage from the City of Luverne, Minnesota to participate in the program, which was all put into parcels in the industrial park. The City has transferred “acreage” out of the industrial park to accommodate projects for Millerbernd Manufacturing, Millerbernd Design and Fabrication, Five Star Direct and AAA Galvanizing.
Millerbernd Manufacturing needs additional acreage from the program to facilitate an estimated 53,000 square feet expansion project. The transfer process requires a resolution of support from the City, County and School District. The transfer of the JOBZ acreage would be taken from lot seven (7) (directly east of Di-Max) in the Winsted Industrial Park.
Wiemiller motioned to adopt Resolution R-08-05 authorizing the transfer of .89 acres to parcel 21.010.0500 to facilitate an expansion project for Millerbernd Manufacturing. Quast seconded. Motion carried 5-0.
c) Audio/Video Equipment City Council Chambers & Community Room
Mareck presented a map of the new City Hall Council Chambers that details the placement of the proposed audio/video equipment.
Mareck stated that as a part of the new City Hall project, the City solicited quotations to outfit the Council Chambers with audio/video equipment. The specifications include cameras, microphones, speakers, video equipment for local access connections, a projector, a document imaging camera, a screen and VHS/DVD capability.
In addition, the city solicited a second quotation for equipment that will accommodate presentations and activities in the community room.
The city estimated project costs to be $40,000; however, the balance is made up through the savings in the card reader system. The city can also use the cable fund as a contingency for this project, which has a balance of $37,000. This project is funded out of the city’s equipment certificate.
Quast motioned to authorize Dostal Electronics to provide and install audio/video equipment for the City Council Chambers in the amount of $47,721. Mochinski seconded. Motion carried 5-0.
Quast motioned to authorize Dostal Electronics to provide and install audio/video equipment for the Community Room in the amount of $5,246.95. Mochinski seconded. Motion carried 5-0.
d) Mill Work Winsted City Hall
Mareck presented the new City Hall mill work bid results from the Friday, February 1, 2008 bid opening:
Signature Woodworking $91,260
Interior Components Group (Incomplete Bid) $70,218
Mareck recommended that the City Council accept change order #9 from Greystone Construction Company in the amount of $90,200 to complete the mill work in the new City Hall.
Mochinski motioned to accept change order #9 from Greystone Construction Company in the amount of $90,200 to complete the mill work in the new City Hall.
Wiemiller seconded. Motion carried 5-0.
e) Development Signs
Mareck stated that one of the City Council’s goals for 2007 was to provide more education to citizens on future developments in the City. Many suburban Cities have employed the use of temporary signage that provides additional notification to citizens that a property has a land use application into the City. The sign would act as a means to notify residents who may have disregarded a meeting notice or live outside of the 350 feet required notification area of an impending land use action by the Planning Commission and City Council.
The proposal from the Herald Journal includes three (3) development notification signs. Two (2) of the signs (28 inches x 20 inches) would be used as a yard sign, which would be used on smaller parcels for a variance, conditional use permit and similar applications. For subdivision and site plan applications, the larger (4 feet x 6 feet) sign would be used.
Under the City’s sign ordinance, signs that contain official public notices of local, state or federal bodies do not require a permit.
The cost of the three (3) signs is $730, which would be funded out of the Planning budget.
Mareck stated that the proposed signs are in compliance with the City of Winsted’s Sign Ordinance.
Mareck presented a draft picture of the proposed development signs.
Ollig motioned to authorize the purchase of three (3) development signs from the Herald Journal for $730. Quast seconded. Motion carried 5-0.
f) In-Squad Computer System Police Department
Henrich stated that the Police Department has been given an opportunity from the McLeod County Sheriff’s Department to have computers installed in the squad cars. The placement of computers in the police squad cars offers the City’s officers the ability to do their jobs more efficiently, and safely. The computers will allow an officer to obtain secured access of a person’s driving record and/or motor vehicle registrations, receive calls for service from dispatch, and to conduct traffic stops while communicating with other police officers and deputies.
McLeod County will enter into a four (4) year lease agreement, with the City of Winsted, for the use of this computer system. The lease will cover the cost of the computers, the necessary software licensing, air card, annual maintenance, and technical support.
McLeod County has indicated that the lease payment for two (2) squad cars will be $7,939.85 for the first year; and $7293.01 for the remaining three (3) years.
Taking into the consideration the cost of this lease, the projected cost of installing the lap tops ($1592.01 equipment & technical support costs per computer), and the fact that the 2003 squad car is scheduled to be rotated out of service in 2009; Henrich is recommending that the two (2) lap top computers be installed in the 2005 and 2007 squad cars.
The City Council funded this expenditure in the 2008 budget.
Mayor Stotko asked why the computers were only being installed in two (2) squad cars.
Henrich stated that he does not need a computer in his squad car because the majority of his time is spent in his office where he has a computer.
Ollig asked Henrich if the City Attorney, Fran Eggert’s recommended amendments to the lease agreement had been made. Henrich stated yes.
Mochinski motioned authorizing the City of Winsted to enter into a lease agreement with McLeod County for two in-squad computer systems. Ollig seconded. Motion carried 5-0.
6) Department Report
a) Police Department
Henrich reported on the following:
· Gave an update on the hiring process for the fourth (4th) officer.
· Dan Pohl has completed his Field Training and he is patrolling on his own.
· Officer Heldt will be managing the Safe and Sober and Field Training programs. Heldt will be attending the required training for both of these programs.
· Pohl will be in charge of the Police Department’s Reserve program and will also attend training for Prevention programs.
· Heldt will be attending the Winsted Volunteer Fire Department meetings.
· Pohl will be attending City Council meetings as a resource for the Council and staff.
· Blandin Foundation Leadership training Henrich has completed the first two (2) phases of the training and has one (1) day left on April 15, 2008. Henrich stated that it has been one (1) of the best trainings he has attended.
· Complimented the 2008 Winsted Guide Book. Henrich stated that he has received compliments from Winsted residents on the pictures and information in the Guide Book. Henrich stated that it helps the residents recognize who the Winsted Police Department officers are.
· Planning for Winstock 2008.
7) No Open Forum.
a) New City Hall Construction Update
Mareck gave an update on the construction progress for the new City Hall.
b) City Council Goal Setting Retreat February 7, 2008
Mareck reminded the City Council and staff of the Goal Setting Retreat scheduled for Thursday, February 7, 2008 at the Winsted Volunteer Fire Department from 8:00 a.m. to 5:00 p.m.
c) Mill Reserve Park
Mochinski reported that people have been driving through Mill Reserve Park and onto Winsted Lake. Henrich stated that he will have the Park barricaded to prohibit people from driving through the Park to the Lake.
d) Downtown Parking Lot
Ollig asked Mareck to evaluate the parking lot between Duebers and Keaveny Drug store to see if it could accommodate diagonal parking on both sides of the parking lot.
e) Smoking Receptacles
Ollig stated that with the new smoking ban in public facilities, he has asked Mareck to seek grant money to purchase receptacles for disposal of cigarette butts. Ollig is concerned about smoking litter washing off the sidewalks when it rains and into the storm sewers. Mareck stated that he has found vendors who sell the smoking receptacles, but he has not learned of any grant funding to purchase the receptacles and will continue to research for grants..
Quast motioned to adjourn. Mochinski seconded. Motion carried 5-0.
Deborah R. Boelter