Winsted City Council Minutes

City of Winsted

City Council Meeting

Council Chambers

May 20, 2008

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Dave Mochinski

Council Member Tom Wiemiller

Council Member Bonnie Quast

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

Mike Henrich, Chief of Police

Justin Heldt, Police Officer

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.           

 

2)            Consent Agenda

           

Quast motioned to adopt the Consent Agenda as presented.  Mochinski seconded.  Motion carried 5-0.

           

a)              Minutes – City Council Work Session – May 6, 2008

 

Accepted the minutes of the City Council Work Session of May 6, 2008.

 

b)              Minutes – Regular City Council Meeting – May 6, 2008

 

            Accepted the minutes of the Regular City Council Meeting of May 6, 2008.

 

c)            Appointment – Michael Mensen – Patrol 2 - Winsted Police Department

 

Authorized the hiring and appointment of Michael Mensen to Patrol 2 at $16.59 an hour based on his successful completion of our hiring process.

 

d)     Resolution R-08-13 - JOBZ Transfer – Tetra Pak 

 

Adopted Resolution R-08-13 authorizing the transfer of .63 acres of the JOBZ program from the Winsted Industrial Park to Tetra Pak to facilitate a manufacturing expansion project.

 

e)            Change Order #22 – Winsted City Hall

 

Authorized the addition of quarry tile to the janitor’s closet per the requirements of the Department of Health in the amount of $869.

f)            Licenses to Sell Tobacco Products and Tobacco Related Devices

 

Approved licenses to sell Tobacco Products and Tobacco Related Devices from July 1, 2008 through June 30, 2009 for the following:

 

Casey’s General Store #1673                  G & J Foods, Inc.

240 – 6th Street North                                                491 Main Avenue West

 

Hussong’s Liquor                        J & N Schlagel Enterprises II

132 – 6th Street North                                                The Blue Note Ballroom

                                                320 – 3rd Street South

The Woods Group     

Keg’s Bar

121 – 1st Street North

 

g)      Liquor Licenses

 

Approved the Off Sale, On Sale, and Sunday Liquor Licenses from July 1, 2008 through

June 30, 2009 for the following:

 

J & N Schlagel Enterprises II                  Papa Tom’s Bar & Grill

The Blue Note                                                            111 – 1st Street North

320 – 3rd Street North

                                                Hussong’s Liquor – Off Sale Only

The Woods Group                        132 – 6th Street North     

Keg’s Bar           

121 – 1st Street North

 

Approved the On Sale Club and Sunday Liquor Licenses from July 1, 2008 through

June 30, 2009 for the following:


American Legion Post #407                                    Winsted Baseball Club, Inc.

161 – 1st Street North                        Campbell Field

 

h)      Dance Permit

 

Approved a Dance Permit for the Blue Note Ballroom, 320 – 3rd Street South, for the period of July 1, 2008 through June 30, 2009.

 

i)            Tobacco Ordinance Amendment - Public Hearing

 

Established a public hearing for Tuesday, June 17, 2008 at 6:00 p.m. to consider amending the Tobacco Ordinance to allow for a background check to be done on any retail tobacco license applicant.

 

j)                April, 2008 Financial Report

 

Approved the April, 2008 Financial report.

 

k)              April, 2008 Building Permit Report

 

Approved the April, 2008 Building Permit report.

 

l)      Claims

 

            Approved the Claims List for May 20, 2008 as presented.

 

Henrich introduced newly hired Police Officer, Michael Mensen, to the City Council and stated that he will begin working on May 22, 2008.

 

Mayor Stotko administered the Oath of Office to Mensen.

 

3)            Public Hearings

 

a)              Health Care Facilities Revenue Notes – Living Services

 

Mareck presented Resolution R-08-14 reciting a proposal for a health care facilities project and giving preliminary approval thereto (St. Mary’s Care Center Project).  Mareck stated that Briggs and Morgan attorney, Jenny Boulton, prepared the Resolution.

 

Jennifer Kamstra, Living Services Foundation, Secretary of the Board, addressed the City Council and explained the scope of the proposed project.

Ollig asked when construction would begin.  Kamstra stated July, 2008.

 

Ollig motioned to adopt Resolution R-08-14 reciting a proposal for a health care facilities project and giving preliminary approval thereto (St. Mary’s Care Center Project).  Quast seconded.  Motion carried 5-0.

 

Wiemiller motioned to close the Public Hearing. Mochinski seconded.  Motion carried 5-0.

 

4)            Old Business

 

a)     Historic City Hall – Amendment to the Developer’s Agreement

 

Mareck stated that at the May 6, 2008 Regular City Council meeting, the City Council approved the amendment to the Developer’s Agreement between the City of Winsted and Todd and Kelly Colonna with the stipulation that Mareck and the city’s Building Inspector evaluate the exterior of the building to determine if tuck pointing needed to be done.  Mareck presented pictures of the exterior brick to the City Council.  Eggert forwarded the pictures to Colonna’s attorney and they agreed to complete the tuck pointing to the exterior brick.

Mareck stated that no formal action needed to be taken because the City Council approved the amendment to the Developer’s Agreement at the May 6, 2008 meeting.

 

5)            New Business

a)              Joint Powers Agreement – Police Department

 

Henrich presented the proposed Joint Powers Agreement.  Henrich stated that the Winstock Country Music Event has become largely attended and each year requires Police services in the form of Full and Part-time Police Officers, Reserve Officers, and Posse Members from the City of Winsted, McLeod, Meeker, Carver, Sibley, and Wright counties.

 

The question was raised about who is responsible for the workmen’s compensation insurance and for the licensing of the full-time police officers who assist with Police services for Winstock and other similar events.  After researching what other agencies do when providing Police services for large events in other communities, it was determined that it would be in the best interest of the City of Winsted and the aforementioned counties to enter into a Joint and Cooperative Agreement.

 

The Joint and Cooperative Agreement insures that any Police personnel working at a large event are covered by their own agency’s workmen’s compensation insurance.  The agreement also eliminates the need for a sponsoring agency to do a background check, psychological testing, and license notification for each full-time officer that will be working at Winstock and/or any other large event.

 

Henrich also stated that the attached Joint and Cooperative Agreement has been reviewed and approved by the City Attorney and by the Attorney’s for each participating agency listed within the agreement.

                       

Mochinski motioned to adopt the Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment.  Wiemiller seconded.  Motion carried 5-0.

b)              Developer’s Agreement – Winsted Hardware

 

Mareck presented a request from Greg Gehrman, Winsted Hardware, for assistance via tax increment financing or TIF to assist in the redevelopment of his property at 161 Main Avenue West.  TIF works by capturing new tax values created from a development or redevelopment.  Mareck referred to a handout that he included in the City Council packet that defines TIF.  The document was prepared by the Research Department of the Minnesota House of Representatives.

 

Gehrman presented the scope of work for the Winsted Hardware project: 

 

1.     Removal of all old wiring and fixtures.

2.     Renovate second (2nd) floor utilizing historic trim.

3.     Finish all exposed interior ceilings on main floor.

4.     Install iron balcony and restore brick in that same area.

5.     Replace glass store front and partial replacement of faux brick under the glazing with a monolithic stone veneer.

 

Mareck stated that the city created the downtown tax increment district in 2003 and consequently new projects must be commenced in the district before June 1st of this year to qualify for assistance.  The May 20th meeting will be the last opportunity for the City Council to act on new TIF projects in the existing downtown district.  The creation of the TIF district in 2003 facilitated the redevelopment of the old Waste Management site into the offices for Herald Journal Publishing.

 

A developer’s agreement has been prepared to spell out the requirements of this tax increment financing project.  The applicant has included a narrative and a request to consider additional financing programs to encourage downtown development and redevelopment.

 

Mareck stated that the City Attorney has been forwarded the developer’s agreement for his review. 

 

The scope of the project has changed, but meets the minimum standards for a tax increment project.  The applicant has provided and has advocated the use of other programs; however, tax increment financing has in itself a narrow scope that should not be deviated from as Minnesota State Statute dictates its use and application.

Mochinski asked Gehrman if he receives the TIF what priority he places on refurbishing the front exterior of the building.  Gehrman stated that he would like to finish it in the fall, 2008 before winter.  Mochinski asked if the TIF funding would be used specifically for the Winsted Hardware building.  Gehrman stated yes.

Mochinski asked if a redevelopment project of this type would typically be run out for ten (10) years, will it take that long to complete the project.  Gehrman stated no and that he plans to have the project done in one (1) year.

Ollig asked what happens to the TIF if Gehrman sells the Winsted Hardware building and/or moves the business to a different location.  Mareck stated that the City Council would have to make the decision on what happens to the TIF in the event that Gehrman would sell the building and/or move the business to a different location within the City of Winsted.

 

Mareck stated that the scope of the project has been reduced from the attached drawings and is limited to the items listed above (primarily the elimination of the replacement of the brick facade, which the application describes in his request) so expected increment may be less than the projected $3,400 a year.  However, the $3,400 a year is a maximum amount and if the increment collected runs low the city will not be liable to make up the difference.  A redevelopment project of this type would typically be run out for ten years, which accumulates to $34,000. 

 

The proposed project would be established under the “pay as you go” system, which requires the property owner to pay the new tax on the property to ultimately be reimbursed for the increment created by the project, as outlined in the developer’s agreement.  There are other ways to finance TIF projects; however, the “pay as you go” format provides the least amount of risk to the city.  Other financing tools are designed for larger scale projects or developments where the City Council would be inclined to take on more risk in financing the deal.  The city used “pay as you go” financing for the Herald Journal Publishing deal.

 

Eggert highlighted the provisions of Article IV.  EVENTS OF DEFAULT on page nine (9) of the Development Agreement.

 

Ollig motioned to enter into a developer’s agreement with Gehrman Hardware for tax increment financing at 161 Main Avenue West.  Quast seconded.  Motion carried 5-0.

c)            Award of Bid - Shady Creek Street Improvement

 

Mareck stated that the city received a feasibly report from Short Elliott Hendrickson, Incorporated (S.E.H.) in July of 2007, regarding possible improvements for Shady Creek Drive and Circle.  The city had soil borings taken from the street in 2006, which indicated that the street was in good structural shape, but was in need of a mill and overlay or reclamation.  The City Council delayed any action on the project, due to limited financing in 2007. 

 

Earlier this spring, the City Council authorized the advertisement of bids for this project.  The project includes reclamation on the east end of the development and a mill and overlay on the west end of the development, which was separated out as an alternate bid.

 

Jake Saulsbury, Bolton & Menk, Incorporated presented the bids results.  Saulsbury stated that the city received eight (8) bids on the project.  The low bid (and low alternate bid) for the project came from Knife River (Sauk Rapids, Minnesota) with a base bid of $93,497 and an alternate bid of $22,118.91.  Saulsbury stated that the low bidder is performing work on the Minnesota State Highway 7 improvement project and the city is most likely benefiting as their bid came in at twenty-three percent (23%) below the engineers estimate.  Saulsbury stated that Knife River has successfully completed projects of this type in the past and thereby has shown they are a responsible contractor, and recommended that the City Council approve the low bid and alternate bid.

 

Mareck stated that financing for the project would primarily come from the city’s annual street improvement budget and unallocated bond resources.  The 1994 and 1997 bonds have been paid off and these funds show an excess balance.  In addition, the City Council dedicated $30,000 to the General Fund Reserve as a means to internally finance the City Hall project.  With the latest refinancing of that debt, these funds can be applied to the Shady Creek improvement project to limit the use of remaining funds within the Public Works’ Capital Improvement Plan (CIP) bond issue.   

 

Project Costs

Amount

Base Bid

$93,497.43

Alternate Bid

$22,118.91

Project Costs (Engineering 25%)

$28,904.00

Total Project Cost

$144,520.34

 

 

Funding Sources

Amount

Street Improvement Fund

$54,000.00

1994 General Obligation (G.O.) Bonds

$42,736.00

1997 General Obligation (G.O.) Bonds

  $6,659.00

Public Works CIP G.O. Bonds

$11,125.34

2008 General Fund Reserve – Line Item

$30,000.00

Total

$144,520.34

 

Mareck stated that the presented financing option is piecemealed together; however, it allows the project to stay within the parameters of the 2008 budget.

 

Quast motioned awarding the base and alternate bids for the Shady Creek Street Improvement Project to Knife River in the amount of $115,616.34.  Wiemiller seconded.  Motion carried 5-0.

                 d)            Future use of Winsted Airport – Bolton & Menk, Incorporated

 

Mareck stated that a presentation has been prepared to outline future planning for the Winsted Municipal Airport.  The airport has struggled for years to maintain a consistent growth focus, which has ranged from keeping the turf surface, blacktopping the runway or starting a twenty (20) year process to conduct a full build out of the facility (including a cross-wind runway).

 

Mareck presented the three (3) planning options identified for the Winsted Municipal Airport:

1.     Existing Conditions Plan – maintain the turf runway at the airport and plan for little or no growth of the facilities.

2.     Paved Runway Plan – develop the Winsted Municipal Airport to the extent that a paved surface will result on the current runway alignment.

3.     Fully Developed Plan – develop the Winsted Municipal Airport according to Minnesota Department of Transportation/Office of Aeronautics (MN DOT/OA) and Federal Aviation Administration (FAA) standards for a new northwest-southeast (NW-SE) runway with non-precision approaches.

 

Mareck stated that the Airport Commission met on this topic on May 13th, 2008 and recommended that the City Council consider all three (3) as viable options and to continue the planning process by initiating a survey process.

 

Ron Roetzel, Bolton & Menk, Incorporated gave a presentation on Airport Planning for future use of the Winsted Municipal Airport.  He detailed each of the three (3) planning options and included the pros and cons of each option.

 

Mochinski asked why the Winsted Municipal Airport’s 2007 Airport Layout Plan (ALP) has not been approved.  Roetzel stated that MN DOT/OA is still questioning the paving of the runway.

 

Mochinski asked if the City of Winsted would lose their National Plan of Integrated Airport Systems (NPIAS) funding if they decide to pursue options one (1) and two (2).  Roetzel stated that there is a good chance that the city would lose their NPIAS funding.

 

Roetzel stated that MN DOT/OA has approved the grant funding requested for completing a Master Plan for the Winsted Municipal Airport.  Roetzel presented the process for doing the Master Planning:

1.     Conduct an airport user survey – Winsted, Crystal, Flying Cloud airport pilots.

2.     Conduct a business survey – poll local Winsted Industry for aviation use.

3.     Conduct a Fixed-Based Operator (FBO) survey – to determine if interest exists for a fixed-based operator business with an airport expansion.

FBO is an on-airport business providing one (1) or more aviation related services.

4.     Compile the survey results.

5.     Determine if the Fully Developed Plan is a feasible airport development alternative.

6.     Present the survey results to the Winsted Municipal Airport Commission and the City Council.

7.     Continue with the Airport Master Plan process to “build story” for preferred alternatives.

 

Wiemiller asked what the Airport Commission’s response was to the presentation of the aforementioned options.  Roetzel stated that they thought that all three (3) options were viable.  They were interested in what the survey results will be.

 

Quast asked if any of the proposed plans will impact the Industrial Park.  Roetzel stated that plans one (1) and two (2) will impact the Industrial Park and the key is to minimize the impact.

 

Ollig asked what the cost to do the survey is.  Roetzel stated that the survey is included in the Master Plan that MN DOT/OA has approved for grant funding.

 

Roetzel stated that one of the chapters of the Master Plan will address the financial aspect of the airport.

 

Quast stated that she does not want to approve any improvements to the Winsted Municipal Airport if they are going to have a financial impact on the taxpayers who have little connection to the airport.

 

Mareck stated that no matter what the surveys say if the City Council does not think they want to support option three (3), the scope of the Master Plan should be reduced. 

 

Quast stated that she cannot support option three (3) at this time.  The City Council needs to consider not only the few residents who have a hangar at the Winsted Municipal Airport but the financial impact that paving the runway will have on all the taxpayers.

 

Ollig asked if the Master Plan will identify what problems may exist if the airport increases in the future – increased police protection, more and/or different fire fighting equipment, etcetera.  Roetzel stated that the Master Plan will address these issues.

 

Ollig stated that in order for the City Council to plan for the future and make informed decisions about the airport the city should complete a Master Plan.  Roetzel stated that the City Council will be presented with the Master Plan results on a regular basis.

 

Mochinski asked when the surveys would be completed.  Roetzel stated that the airport user survey will be completed in two (2) months.  The other surveys will be done by the fall, 2008.

 

Mareck asked if there will be a public informational meeting for the residents to attend and comment on the airport planning.  Roetzel stated yes.

 

e)     Seal Coat Schedule

 

Mareck stated that in 2006 the city had a “Seal Coat Needs Study” performed by S.E.H., which in turn created a priority listing for future seal coat projects.  As a part of the implementation of this study, a schedule was created separating the city into zones for future seal coating projects.  Zones were created not only using the priority map, but through their location to adjacent streets, that matched similar priority levels and annual cost factors.  Seal coating is primarily done with either pea rock or granite material.  Mareck presented and reviewed the Seal Coat Zones map and schedule.

 

Saulsbury, Bolton & Menk, Incorporated reviewed the seal coating process and gave the

advantages and disadvantages of seal coating.

 

Saulsbury stated that in order to maximize the life of the city’s pavements, it is recommended that all city streets are seal coated on a regular cycle.  The length of this cycle is dependent on several factors, the main one being the type of aggregate material used.  The two (2) most common types of aggregate are granite and pea rock.  Granite is more expensive than pea rock, but the life cycle of granite is expected to be five (5) to seven (7) years rather than the three (3) to five (5) years that pea rock will likely provide.  Granite also provides greater skid resistance than pea rock.  It is therefore recommended that all city streets are seal coated every five (5) to seven (7) years using granite as the aggregate material.

 

Wiemiller asked what the percentage of seal coat projects in other cities that Saulsbury has done used granite.  Saulsbury stated that all of the seal coat projects that he has done have used granite.

 

Mochinski asked how often the city has been seal coating streets in the city.  Mareck stated that there has not been a schedule in the past.  Mareck also stated that since he has been the City Administrator any seal coating that has been done has been completed by McLeod County in an exchange program with the city.  The city has maintained the McLeod County roads in Winsted by plowing and sweeping them, and in exchange McLeod County has seal coated certain streets in the city.

 

Mayor Stotko asked how the city determines if a street needs to be seal coated or if it needs to be reclaimed.  Saulsbury stated that if a street has settlement and large holes, it needs to be reclaimed.  Seal coating would not work because the street’s base would need to be built up.

 

Ollig asked if funding for seal coating will be a line item in the budget each year.  Mareck stated yes.

 

Ollig asked if the streets identified for seal coating in zone seven (7) will be okay until the year 2014.  Saulsbury stated yes.

 

Quast asked about Zion Avenue not being on the schedule.  Mareck stated that he does not have it on the schedule because it needs to be reclaimed.

 

Ollig asked if outside of the seal coating schedule, are there still some streets that need to be rebuilt and if yes, would the city bond for that.  Mareck stated yes.  Mareck also stated that if there are streets that need to be rebuilt they can be evaluated in the future.  Mareck added that adopting the seal coat schedule will give the city a plan to work with.

 

                            Ollig motioned to adopt a seal coat schedule for the City of Winsted using granite.

                        Wiemiller seconded.  Motion carried 5-0.

 

6)            Department Report

           

a)            Fire Department

 

Winsted Volunteer Fire Chief, Chad Engel, reported on the following:

 

Ø     There are currently twenty-nine (29) members on the Winsted Volunteer Fire Department.  There is one (1) position open.

Ø     All new members have passed their probation period and finished the required training.

Ø     Year-to-Date for 2008 the Fire Department has responded to forty (40) medical calls and sixteen (16) other type calls.

Ø     Planning has begun for the 2009 budget.

Ø     Preparing for the June 12, 2008 Spaghetti dinner.

Ø     Doing some future planning for McLeod County’s requirement to go to 800 megahertz.

Ø     Pager purchases for new members.

Ø     Updates and repairs to Fire Department vehicles.

Ø     Evaluating the cost of turnout gear for the new firefighters.

Ø     Gave a brief overview of the annual spring meeting with the Fire Board.

                       

7)            Open Forum

 

            a)            Sam Ulland - 163 Main Avenue West – Tax Increment Financing (TIF) Request

 

Ulland addressed the City Council asking for TIF funding to make improvements to his building located at 163 Main Avenue West.  Ulland stated that he has requested TIF assistance in the past and did not receive the cooperation of the City Council and City Administrator.

 

Mareck stated that Ulland was asked if he wanted to participate in TIF funding in 2003 when the TIF district was created.  Mareck also stated that in his seven (7) years as City Administrator with the City of Winsted, Ulland has not approached the city requesting TIF funding.

 

Ollig stated that the city sent information to all the businesses owners and held a public hearing when the TIF district was created in 2003.  He continued by stating that the city did their part and it was the responsibility of the property owner to contact the city and prepare a plan for City Council approval for participation in TIF funding.

 

Mareck stated that Ulland would not be able to meet the deadline for participation in TIF funding because the district will be closing at the end of May, 2008.  Ulland stated that he could make the deadline and have a plan to the City Council for approval before the TIF district closes.  Mareck stated that a Special City Council meeting would have to be scheduled at a cost of $350 to be paid by Ulland.

 

Mochinski asked Ulland if he wanted to schedule a Special City Council meeting.  Ulland did not respond.  Ollig stated that if Ulland was willing to pay $350 for a Special City Council meeting to take advantage of the TIF funding before the district closes, he would have to work with the City Attorney and Mareck to prepare a plan.

 

Mareck asked Ulland what his project would be.  Ulland stated that he does not have a definite project.  Eggert stated that Ulland should have a project and since he does not, time constraints may not make it feasible to participate in the TIF funding.

 

Quast reminded Ulland that he has to have a project and he has to follow the required process to request TIF funding.  She also stated that she has been on the City Council for twenty (20) years and she does not ever remember Ulland asking the City Council to approve a plan for TIF funding.

 

Ulland stated that he would obtain copies from the city on what he needs to do to participate in TIF funding and see what he can come up with.

 

8)            Announcements

 

a)              121 Main Avenue West – Concrete Patching

 

Wiemiller asked when the concrete was going to be poured in front of the building located at 121 Main Avenue West.  Mareck stated that he would contact the Public Works Department to find out when the concrete was going to be installed.           

 

b)              JOBZ Program

 

Mareck announced that the JOBZ program has made it through the Minnesota State Legislature and has not been discontinued.

 

c)            Levy Limits

 

Mareck stated that the Minnesota State Legislature has set levy limits for cities with populations of 2,500 and over so the City of Winsted will not be impacted.

 

            d)            Local Government Aid (LGA)

 

Mareck stated that the City of Winsted should receive an approximate increase in LGA of $40,000.

 

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Work Session

Council Chambers

May 20, 2008

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                               

I.            Call To Order

 

Mayor Stotko called the meeting to order at 5:00 p.m.

 

II.            Westgate Street Lights

 

Mareck presented the proposed lighting options and quotes from Xcel Energy for the outdoor lighting on Westgate Drive.  Mareck stated that he would like to invite the residents from the Westgate Housing Development to a City Council meeting to discuss the street lighting on Westgate Drive.  Mareck stated that the city does not own the street lighting poles in Westgate.  The poles are leased from Xcel Energy.

 

Mochinski asked if the entire Westgate Housing Development needs improved street lighting or just certain streets.  Mareck stated that Westgate Drive is very dark at night.  Quast agreed.

 

The Council asked Mareck to obtain information on the leasing program with Xcel Energy and present it to them at a future meeting.

 

Quast and Wiemiller stated that they believe that additional lighting should be added in the Westgate Housing Development.

 

The Council discussed the options and decided that the city should identify two (2) or three (3) locations for new street lighting poles that are the same design currently in place on Westgate Drive.  They believe that this will add additional light where it is needed.

 

Mareck stated that he will invite the residents in Westgate Housing Development to a future City Council meeting to give their input on the street lighting.

 

III.            Ochu Property

 

Mareck presented the May 12, 2008 letter he received from Mark Ochu stating that the Ochu family plans on having the property at 130 – 6th Street South cleaned up by the summer of 2009.

 

Mareck also presented his e-mail response to Mark Ochu’s letter asking for the property to be cleaned up by October 31, 2008.  Mareck stated that Ochu has not responded to his e-mail.  If Ochu does not respond, Mareck will send a formal letter stating that the property has to be cleaned up in six (6) months.

 

IV.            Future Waste Water Plant Projects

 

Jake Saulsbury, Bolton & Menk, Incorporated, introduced Seth Peterson, Environmental Engineer with Bolton & Menk, Incorporated.

 

Peterson stated that he met with Dan Wroge and Phil Robinson, People Service, Incorporated representatives who oversee the City of Winsted’s Waste Water Treatment Plant (WWTP), and evaluated the long term needs of the WWTP.  Peterson took the information and prepared a report showing potential projects and their costs for the WWTP for the years 2008 through 2015.  Peterson presented the report.

 

Mayor Stotko asked if the city will need to construct another WWTP to house a system to reduce phosphorus levels.  Peterson stated that a building would likely need to be installed at the existing WWTP to house another filtering system that addresses the reduction of phosphorus levels.

 

Mayor Stotko asked if the city’s WWTP has adequate storage for the chemicals needed to reduce the phosphorus levels.  Wroge stated yes.  A storage area could be incorporated into the existing building.  Wroge stated that if there is a need for more chemicals in the future, an addition for chemical storage may have to be put on the existing building.

 

Peterson stated that there are funding mechanisms in place through the State of Minnesota’s Public Facilities Authority (P.F.A.) that could be applied for to complete the potential projects identified at the WWTP.  Peterson gave a brief overview of what funding options are available and what steps the city would need to take to apply for them.

 

Wroge stated that the WWTP’s phosphorus levels have been managed with chemical treatment.  Wroge also stated that some WWTPs are treating phosphorus levels with biological (plant) treatment and it is working effectively.

 

Mayor Stotko asked if the ponds at the WWTP will need to be decommissioned.  Wroge stated that they need to be abandoned by the year 2010.  Mayor Stotko asked if the ponds could be used by the city’s Public Works Department for dumping once they are abandoned.  Wroge stated yes but the sludge would have to be removed first and the ponds cleaned.

 

Mareck asked if the annual sludge removal costs should be added to the potential projects list.  Wroge stated that the city is currently spending approximately $8,000 per year on sludge removal.  Wroge also stated that the larger cost to remove sludge will be in the summer of 2009 when four (4) million gallons of sludge will need to be removed.

 

Mareck stated that he is working with Shannon Sweeney, David Drown and Associates, to prepare a financial plan for the WWTP’s potential projects.  The plan will determine if sewer rates will need to be increased and what other funding issues the city will have to consider.

 

Wroge stated that the WWTP is currently spending about $2,000 to $3,000 per year on parts for the UV system.  The bulbs are approximately $1,500 per year.  Wroge stated that a new UV system was identified as project number eight (#8) on the list because it is becoming more difficult to find replacement parts for the existing system.

 

Wroge asked Mareck if he will still be allowed to deposit the sludge on the agriculture property that was recently annexed into the city.  Wroge stated that it will be more expensive if he has to haul the sludge to a different location that is further away.  Mareck stated that he will check the city’s Municipal Code.

 

Wroge stated that Winstock has asked to dump the sewage from the portable toilets into the sludge storage ponds at the city’s WWTP and he wanted to know what the city was going to be charging them to do the dumping.  Mareck stated that he was not aware of Winstock’s request and would have to check into it.  Wroge stated that in 2007, he gave Winstock permission to dump their shower water in the sludge storage ponds.  Mareck stated that any requests that Winstock has to dump sewage should be forwarded to the city.

 

Wroge reminded the City Council that the city’s contract with People Service, Incorporated, to manage the WWTP is up for renewal in August, 2008.

 

 

V.            The Future of Winsted’s Downtown

 

Mayor Stotko stated that he would like the city to do some future planning for the downtown area.

Mareck stated that he will include it as an agenda item on the next City Council Work Session agenda.

 

VI.            Adjourn

 

Quast motioned to adjourn.  Wiemiller seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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