Winsted City Council Minutes

City of Winsted

City Council Meeting

Council Chambers

June 3, 2008

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Dave Mochinski

Council Member Tom Wiemiller

Council Member Bonnie Quast

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

Mike Henrich, Chief of Police

Justin Heldt, Police Officer

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.           

 

2)            Consent Agenda

           

Quast motioned to adopt the Consent Agenda as presented.  Mochinski seconded.  Motion carried 5-0.

           

a)              Minutes – City Council Work Session – May 20, 2008

 

Accepted the minutes of the City Council Work Session of May 20, 2008.

 

b)              Minutes – Regular City Council Meeting – May 20, 2008

 

            Accepted the minutes of the Regular City Council Meeting of May 20, 2008.

 

c)      Resignation – Sue Mueller – Utility Billing and Payroll Clerk

 

Accepted the resignation of employment by Sue Mueller as Utility Billing and Payroll Clerk.

 

c)              Position Description – Utility Billing and Payroll Clerk

 

Approved amendments to the position description for the Utility Billing and Payroll Clerk.

 

d)              Hiring Process – Utility Billing and Payroll Clerk

 

Authorized the hiring process for the Utility Billing and Payroll Clerk.

 

f)      Minor Variance – 240 Kingsley Street South

 

Authorized a minor variance for 240 Kingsley Street South to authorize a five (5) feet encroachment into the corner lot front setback.

 

g)      Water Tower Cleaning – SPC Incorporated

 

Authorized the cleaning of the water tower by SPC Incorporated for $3,100.

 

h)      Flag Pole Lights – Winsted City Hall

 

Authorized Change Request 28 to install flag pole lights for the City Hall for $9,522.70.

 

i)      Claims

 

            Approved the Claims List for June 3, 2008 as presented.

 

3)            No Public Hearings.

 

4)            Old Business

 

a)     McLeod County Economic Development Authority (EDA) – Presentation from Miles Seppelt

and Dan Ehrke

 

Mareck stated that the McLeod County for Tomorrow identified several goals for McLeod County and one (1) of those goals was to establish a McLeod County Economic Development Authority (EDA).  Mareck continued by reminding the City Council that they adopted Resolution R-08-03 supporting the creation of a McLeod County EDA at their January 15, 2008 regular City Council meeting.  Mareck introduced Miles Seppelt, Hutchinson EDA.

 

                        Seppelt gave a presentation on the need and benefit of a McLeod County EDA.

 

            b)            Lake Bank – Change Order Request – Greystone Construction Company

 

Mareck stated that the City Council had previously approved a change order to restore the lake bank for the Lakefront Promenade project.  The proposal from Greystone Construction Company for this project was $69,300 for “the removal of existing trees and shrubs and grade off the shoreline and add a stabilization mat with sumac trees to the shoreline without rip rap on the waterline buffer.”

 

Mareck continued stating that about a month later, the city received an informal approval from the Minnesota Department of Natural Resources (MN DNR) for the restoration plan; however, upon the approval, Greystone Construction Company did not believe that the MN DNR would allow the tree removal to occur and for the first time indicated to the city that work behind the City Hall (excavation and tree removal) was not part of their original proposal.  The estimate Greystone Construction Company received from their sub-contractor for the project indicated “Promenade Only”; however, this back-up documentation (estimate) was not provided to the city.

 

Mareck stated that Greystone Construction Company has agreed that it will assume the $6,500 (their overhead charge for the original change order was $6,300) for the excavation of the additional stretch of lake bank not covered in their estimate from their sub-contractor.

Greystone Construction Company is requesting an additional $7,321.88 to cover the costs associated with the tree removal.

 

Mareck also stated that the change request breaks down to an administrative error by Greystone Construction Company for the omission of the tree removal.  Greystone Construction Company’s change order for the lake bank project includes “tree and stump removal.”  There was no formal discussion with Greystone Construction Company about the city conducting the tree removal.  In addition, in preparing the original change order with the construction committee, the architect and Greystone Construction Company were very clear about the scope of the project.  Greystone Construction Company in assuming the $6,500 in additional excavation work makes it very likely they made an oversight in taking a quote that did not include the work behind the new City Hall.  The costs for the tree removal are “real” based on the documentation provided by Greystone Construction Company (simply put they didn’t ask for enough in their original proposal to do tree removal).  The question for the City Council is whether or not they want to make Greystone Construction Company pay for an administrative oversight.

 

Quast stated that the trees were there and Greystone Construction Company knew they had to be removed so she does not believe that the city should have to pay for it.  Wiemiller agreed with Quast.

 

Ollig asked Eggert if the City Council would deny the pay request, does Greystone Construction Company have any legal recourse.  Eggert stated that Mareck was very thorough in his documentation and information regarding this issue and after reviewing the information provided by Mareck, he believes that the City Council does have a legal basis to deny Greystone Construction Company’s pay request.

 

Mochinski stated that Greystone Construction Company knew what the scope of the project was before their bid was submitted and he believes it is unprofessional of Greystone Construction Company to request the additional payment and it would be irresponsible on the City Council’s part to approve it.

 

Mareck stated that if the City Council denies the pay request, he would recommend that Eggert prepare a letter for Greystone Construction Company explaining why the City Council denied the request.  The Council agreed that Eggert should prepare a letter.

 

Mochinski motioned to deny the pay request for $7,321.88 to Greystone Construction Company for tree removal associated with the Lakefront Promenade project.  Quast seconded.  Motion carried 5-0.

 

5)            New Business

a)              Kingsley Street Trail

 

Mareck stated that over the last several years, the city has been studying different options to provide a trail connection from the Luce Line Trail in Southview Park to downtown Winsted.  In April, the city held a community meeting to discuss connection options that included a one-way on Kingsley, a two-way with no parking, a trail along the lake bank, a striping option and other similar variations.  The community meeting resulted in the striping option as the only current viable solution for a connection to downtown Winsted.

 

City Engineer, Jake Saulsbury and Mark Kaltsas (trails planner) formulated a striping plan, which has since been presented to the Park Commission.  If the City Council finds the striping plan to be acceptable, it will be incorporated into the final draft of the Trails Master Plan.  The Trails Master Plan is scheduled to be presented to the City Council at their July 1st, 2008 regular City Council meeting.  Mareck reviewed the proposed striping plan drawing.

 

Mareck stated that the estimated cost for the implementation of this trail section is $23,000.

 

Mareck also stated that the Park Commission unanimously recommended that the proposed striping plan be included into the final draft of the Trails Master Plan, with the addition of future parking shown in Southview Park north of County Road 85.

 

Quast asked Mareck if the plan provided for handicap accessibility for Southview Park.  Mareck referred to the Kingsley Street Trail drawing and showed where the proposed trail system would provide handicap accessibility to Southview Park.

Wiemiller asked where users of the Luce Line Trail could park their vehicles.  Mareck again referred to the drawing and showed where the parking would be.  Mareck stated that if additional parking is needed, the city would have to negotiate with McLeod County for more land to accommodate increased parking needs.  Mareck stated that parking space is limited right now but the city could explore options for more parking.

Mareck asked the City Council if they approved of the implementation of the proposed striping plan into the Trails Master Plan.  The Council stated yes.

 

6)            Department Report

           

a)              Police Chief Mike Henrich reported on the following:

Ø     Newly appointed Police Officer Mike Mensen is going through the Field Training Officer (F.T.O.) program and should be finished and on his own in August, 2008.

Ø     The Minnesota Board of Peace Officer Standards and Training (MN P.O.S.T.) audited the Winsted Police Department on Policy and Procedures-to verify that they are current and Training Records-to verify that all Police Officers are current with use of firearms, firearms qualifications, defensive driving, blood borne pathogens, taser training, and pursuit and defensive driving.  The Winsted Police Department passed all areas of the audit.

Ø     The parking research on the parking lot between Duebers and Keaveny drugstore. Henrich distributed photos showing what the proposed parking changes would look like. Ollig asked Henrich to evaluate the parking situation with the Public Works Department to determine if it is feasible to make changes.

Ø     Reviewed 2008 budget overruns due to increased fuel costs, hiring costs, and vehicle repair costs as a result of two (2) squad car accidents.  Most of the accident costs are being reimbursed by the city’s insurance.  Henrich reported that there will be an excess of approximately $20,000 in salaries.  Henrich asked for input from the City Council on some equipment needed by the Police Department:  a new radar unit-$2,300 installed, a digital camera-$900, and a defribulator-$1,700.  Henrich asked if he should obtain quotes for the aforementioned equipment or if he should include it in the 2009 budget.  The Council asked Henrich to include the items in the 2009 budget.

Ø     Reviewed monetary and equipment donations that the Police Department has received for different programs provided by the Police Department and for Police Department use.

Ø     Safe and Sober program.

Ø     Programs held and/or participated in by the Winsted Police Department-D.A.R.E. program, Bike rodeo, and Winsted Women’s Expo.

Ø     Future Events that the Police Department will be involved with-Winstock, National Night Out, Winsted Summer Festival, Higher Ground, and a City-wide emergency drill.

 

7)            No Open Forum.

 

8)            Announcements

 

            a)            Storm Water Treatment – Lakefront Promenade

 

Mareck reported that the Winsted Lake Watershed Association (WLWA) has some concerns about the storm water treatment in the Lakefront Promenade.

 

Ollig motioned to obtain engineering quotes for storm water treatment in the Lakefront Promenade.  Wiemiller seconded.  Motion carried 5-0.

 

            b)            City of Winsted Entrance Signs – Donation – Millerbernd Design and Fabrication

 

Mareck and Quast reported that they met with Brad Millerbernd, Millerbernd Design and Fabrication, and he had asked to donate four (4) City of Winsted entrance signs, and the lighting, to the city.

 

                        The City Council agreed that the city should proceed with acquiring the donation.

 

                        Mareck stated that the entrance sign installation locations will be determined.

 

The City Council publically thanked Brad Millerbernd and Millerbernd Design and Fabrication for their generous donation to the community.

 

9)            Adjournment

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 5-0.

 

Respectfully submitted,

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Work Session

Council Chambers

June 3, 2008

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                               

I.            Call To Order

 

Mayor Stotko called the meeting to order at 5:00 p.m.

 

II.            City Hall

 

Mareck distributed an updated contingency budget for the new City Hall and Lakefront Promenade project.

 

III.            Grass Lake Road Utility

 

Mareck stated that he, Jake Saulsbury (City Engineer), Mayor Stotko, and Quast met with the Schanks, 24112 Grass Lake Road, to discuss their connection to city water and sewer.

 

IV.            Airport

 

Mareck reported that the Winsted Municipal Airport land lease amendment, that requires a yearly improvement fee of $200 to be paid by each hangar owner, has created some turmoil at the Winsted Municipal Airport.

 

V.            2007 Audit

 

Mareck gave a brief overview of the 2007 pre-audit report presented by the city’s auditors.

 

VI.            2009 Budget Process

 

Mareck distributed an outline and a City Council questionnaire for the 2009 budget process.  Mareck asked the City Council to review the outline and complete the questionnaire and return to him.

 

VII.            Park Budget

 

Mareck reminded the City Council that $25,000 was designated in the 2008 budget for the Lakefront Promenade project and asked what they would like to do with the money now that the city received special legislation to bond.

 

Mochinski stated that he believed that the city should wait until the Lakefront Promenade project is complete before designating the $25,000 to another project.  The City Council discussed and agreed with Mochinski.

 

VIII.            Health Savings

 

Mareck also reminded the City Council that the savings from providing the city’s employees with a Health Savings Account (H.S.A.) for health insurance was designated for the new City Hall and Lakefront Promenade project and asked if they would like to designate the money to another budget area.  The City Council discussed and agreed that the money should remain where it is until the new City Hall and Lakefront Promenade project are completed.

 

IX.            Downtown Planning

 

Mareck presented some options for the City Council to consider regarding the direction they would like to take for downtown planning.

 

Ollig recommended that the City Council determine what they would like to do for downtown planning after the new City Hall and Lakefront Promenade project are completed.

 

X.            Other

 

a)              City of Winsted Entrance Signage

 

Mareck reported that he and Quast met with Brad Millerbernd, Millerbernd Design and Manufacturing, and Millerbernd offered to donate four (4) City of Winsted entrance signs to the city.  Mareck distributed drawings of the proposed signs.  The City Council discussed and agreed to accept the donation.

 

XI.            Adjourn

 

Wiemiller motioned to adjourn.  Quast seconded.  Motion carried 5-0.

 

 

 

Respectfully submitted,

 

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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