Winsted City Council Minutes

City of Winsted

City Council Meeting

Council Chambers

July 1, 2008

6:00 p.m.

 

Present:                        Mayor Steve Stotko

Council Member Tom Wiemiller

Council Member Bonnie Quast

Council Member Dave Mochinski

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

Jamie Stotko, Maintenance Lead

Dave Meyer, Maintenance Lead

Justin Heldt, Police Officer

Michael Mensen, Police Officer

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.

 

            b)            Certificate of Commendation – Eldron Hecksel

 

Mayor Stotko presented Eldron Hecksel with a Certificate of Commendation for seven (7) years of service to the Planning Commission.           

 

2)            Consent Agenda

           

Quast motioned to adopt the Consent Agenda as presented.  Wiemiller seconded.  Motion carried 4-0.

           

a)              Minutes – City Council Work Session – June 17, 2008

 

Accepted the minutes of the City Council Work Session of June 17, 2008.

 

b)              Minutes – Regular City Council Meeting – June 17, 2008

 

            Accepted the minutes of the Regular City Council Meeting of June 17, 2008.

 

c)      Airport Grant Agreement – Resolution R-08-15

 

Authorized Resolution R-08-15 entering into a grant agreement for airport improvements.

 

d)      Resignation Planning Commission – Eldron Hecksel

 

Accepted the resignation of Eldron Hecksel from the Winsted Planning Commission.

e)      3.2% Liquor License – Winsted American Legion

 

Approved a 3.2% Liquor License for the Winsted American Legion at Hainlin Park on Saturday, August 9, 2008 and Sunday, August 10, 2008 for the Winsted Summer Festival.

f)      Parade Permit – Winsted Summer Festival

Approved a Children’s Parade sponsored by the Winsted Summer Festival near Hainlin Park on McLeod Avenue on Saturday, August 9, 2008.

g)      Parade Permit – Winsted Summer Festival

Approved a Parade sponsored by the Winsted Summer Festival on designated streets in the City of Winsted on Sunday, August 10, 2008.

h)      Horse Permit – Winsted Summer Festival

Approved the use of horses in the August 10, 2008 Parade sponsored by the Winsted Summer Festival.

i)      ATV Permit – Winsted Summer Festival

Approved a permit to operate All-Terrain Vehicles on City streets and property on Friday, August 8, 2008; Saturday, August 9, 2008; and Sunday, August 10, 2008 in conjunction with the Winsted Summer Festival.

 

j)      Mini Train Rides Permit – Winsted Summer Festival

Approved a permit to operate mini train rides on City streets and property on Friday, August 8, 2008; Saturday, August 9, 2008; and Sunday, August 10, 2008 in conjunction with the Winsted Summer Festival.

 

k)      Outdoor Music Permit – Winsted Summer Festival

Approved a permit allowing outdoor music on City streets and property on Friday, August 8, 2008; Saturday, August 9, 2008; and Sunday, August 10, 2008 in conjunction with the Winsted Summer Festival.

 

l)      Bonfire Permit – Winsted Summer Festival

 

Approved a permit to conduct a bonfire at Mill Reserve Park on Friday, August 8, 2008 in conjunction with the Winsted Summer Festival.

 

m)      Outside Food Stands Permit – Winsted Summer Festival

Approved a permit to allow outside food stands to operate on City streets and property on Friday, August 8, 2008; Saturday, August 9, 2008; and Sunday, August 10, 2008 in conjunction with the Winsted Summer Festival.

 

n)      Resolution R-08-16 - Gambling Permit - American Legion Auxiliary Post #407

 

Approved Resolution R-08-16  allowing the American Legion Auxiliary Post #407 to have an annual gambling permit for meat raffles and bingo located at the American Legion Club #407, 161-1st Street North, Winsted, Minnesota.

 

o)      City Hall and Lakefront Promenade Project – Pay Request #9

 

Approved Pay Request #9 in the amount of $438,681.50 to Greystone Construction Company for work completed on the City Hall and Lakefront Promenade project.

 

      p)      Claims

 

            Approved the Claims List for July 1, 2008 as presented.

 

3)            No Public Hearings.

 

4)            Old Business

 

            a)            Storm Water Treatment – Winsted Lake

 

 

Mareck stated that the City Council, at their previous meeting, discussed options for storm water treatment on the north side of Mill Reserve Park.  There is a thirty-six (36) inch storm water pipe that dumps directly into Winsted Lake in this location.  The City Engineer went over possible ways to address treatment and the associated costs.  The City Council asked for a review of possible grant options to assist in funding any improvements.

 

Recently, the Public Works Department identified a catch basin near the Kingsley Lift Station that is in need of repair.  Another large storm water pipe is located in this area and could be a candidate for storm water treatment.  There is the potential to eliminate one pipe from going into Winsted Lake by rerouting it into the larger pipe near the Kingsley Lift Station.  The storm water pipe near the Kingsley Lift Station is one of the largest outlets into Winsted Lake and could benefit from some type of treatment device.

 

Mareck presented Bolton and Menk, Incorporated’s proposal to do the survey and hydrology work for the project for $5,000.  The engineering work could be funded out of the Lake Improvement Fund.

 

Mareck stated that there are numerous grants that are available to help the city with the planning and purchase/installation of some type of storm water treatment system (Minnesota Department of Natural Resources, Minnesota Waters, Environmental Protection Agency and the Blandin Foundation).  In addition, the Blandin Foundation has a “quick-start” loan program, which could provide up to $2,500, to assist the community in gathering the preliminary survey and hydrology information.

 

Mareck stated that having the survey and hydrology data will greatly assist the city in the grant writing process.

 

Quast motioned to authorize Bolton and Menk, Incorporated to prepare survey hydrology data for storm water treatment at Mill Reserve Park and the Kingsley Lift Station.  Mochinski seconded.  Motion carried 4-0.

           

5)            New Business

a)              Royalty Float – Winsted Ambassadors

 

Mareck presented a formal request from the Winsted Ambassador Committee for the use of a city vehicle to pull the Ambassador float (Royalty Float).  The float is typically used about twelve (12) weekends from May through September and for an additional five (5) events throughout the year.  On occasion, the Winsted Volunteer Fire Department’s “Little Smokey” has been used to pull the ambassador float; however, the Fire Department recently concluded that the vehicle should no longer be used in this capacity.

 

Mareck stated that the city purchased the materials and equipment for the float and it is covered under the city’s insurance policy.  The City Council also annually budgets $1,000 for a contribution to the Winsted Ambassador Committee.  Depending on the distance traveled by the Ambassadors there will be a certain amount of fuel and maintenance expense if a city vehicle is used.

 

                        Mareck presented the following options for the City Council to consider:

1.     Allow the use of a city vehicle (Public Works or Fire) via an approved policy.  The policy would have to require all drivers of the vehicle be appointed as volunteers of the City of Winsted.  Volunteers would follow the city’s personnel policy in regards to the use of drugs, alcohol and appropriate behavior.

2.     Increase the annual budget for the Winsted Ambassador Committee to $2,000 to compensate for transportation costs of the program.

3.     Do not allow the use of city vehicles and keep the Ambassador budget to $1,000.

4.     Other / Table

 

Mareck stated that all of the above options are viable and the issue is really a policy decision to be made by the City Council.  With a clear and thorough policy, the use of the vehicles could be accomplished without putting the city at serious risk.  From observations, it appears that other cities throughout the area participate in pulling the Ambassador float with a city vehicle.  However, the use of the vehicles does present some departmental obstacles as listed below by the Fire and Public Works Departments.

 

Chad Engel, the Winsted Volunteer Fire Department Chief, is concerned about the use of “Little Smokey” for two primary reasons:

1.     The vehicle is the department’s primary first response unit and taking it out of service for the requested dates could pose a safety risk.

2.     The vehicle is pulling a float and where as other fire trucks could respond to an emergency, “Little Smokey” could not.

 

Dave Meyer and Jamie Stotko, Public Works Department Maintenance Leads, are concerned about the use of a department pick-up truck for the following reasons:

1.     The department only has two (2) vehicles, which would put them down to the use of one during the summer months, which could lead to problems on emergency calls.

2.     These vehicles are heavily used throughout the week and would have to be cleaned every week to meet the Ambassador’s specifications.

Dale Maus, Winsted Summer Festival, addressed the City Council.  He reminded the City Council that the Royalty Float is owned by the city and is a representation of the city.  Maus asked that the City Council approve the occasional use of the city’s vehicles if one of the Ambassador’s parents does not have a vehicle available to pull the Royalty float.

Mochinski asked how far the Winsted Ambassadors travel with the Royalty float.  Lisa Baumann, Winsted Ambassador Committee, stated that the farthest they travel is Cambridge, Minnesota but it is not a required event.  Baumann stated that required events are typically in a thirty (30) mile radius of the City of Winsted.

Quast motioned to increase the annual budget for the Winsted Ambassador Committee to $2,000 to compensate for transportation costs of the program.

Mayor Stotko asked Maus how often the Royalty float is used.  Maus stated approximately twelve (12) times per summer.  Mayor Stotko asked how many times the Ambassador’s parents used a city vehicle in the summer of 2007.  Baumann stated that the Winsted Volunteer Fire Department truck was used four (4) times.

Maus stated that the increased budget would help but it still does not address the issue of an Ambassador’s parent not having a vehicle to haul the Royalty float.

Wiemiller stated that he is opposed to the Ambassadors using the Winsted Volunteer Fire Department’s vehicle because the vehicle would not be available for emergency purposes.  He recommended that the parents of the Ambassadors use another vehicle and submit a mileage reimbursement to the City of Winsted.

Mike Thonvold, Winsted Volunteer Fire Department and the Summer Festival Committee, stated that he agreed with Wiemiller’s comment and volunteered the use of his personal vehicle to haul the Royalty float.

Mareck presented Council Member Ollig’s comments.  Ollig stated that the Winsted Volunteer Fire Department truck has been used in the past to haul the Royalty float and he would like to see it continue to be used.  Mareck presented pictures that Ollig e-mailed showing other community floats being pulled by their city vehicles.

Quast again stated her motion to increase the annual budget for the Winsted Ambassador Committee to $2,000 to compensate for transportation costs of the program.  Wiemiller seconded.  Motion carried 4-0.

 

b)              Capital Equipment Plan

 

Mareck presented the Capital Equipment Plan for the Winsted Police and Public Works Departments.

 

Mochinski motioned to adopt the Capital Equipment Plan for the Winsted Police and Public Works Departments as presented.  Wiemiller seconded.  Motion carried 4-0.

 

6)            Department Report

           

a)              Deb Boelter, City Clerk-Treasurer, reported on the following:

Ø     2008 Elections

1.     Raquel Kirchoff and Boelter attended the McLeod County Auditor’s first election meeting on Tuesday, June 24, 2008.

2.     The Primary election will be held on Tuesday, September 9, 2008 and the General election will be held on Tuesday, November 4, 2008.

3.     Notification to all voters regarding the new location of the polling place at Winsted City Hall.

4.     New residents should contact the City of Winsted now to register to vote.

5.     Absentee voting applications may be obtained through the McLeod County Auditor’s office at www.co.mcleod.mn.us and the City of Winsted.

6.     Filling Dates for Mayor and Two (2) Council Member positions begins on Tuesday, August 26, 2008 and runs through 5:00 p.m. on Thursday, September 11, 2008.

7.     If anyone is interested in serving as an Election judge, please contact the City of Winsted.  The shifts are from 6:00 a.m. to 1:00 p.m. and 1:00 p.m. to Close.  The wage is $8.00 per hour and meals are provided.

8.     Election judge training will be held at the McLeod County Auditor’s office beginning the week of August 18th, 2008.

Ø     Hiring process for the Utility Billing and Payroll Clerk position.  Currently, the city has received forty-five (45) applications.

 

b)            2008 City Council Goals and Action Plan

 

            Mareck presented the City Council 2008 Goals and Action plans.

 

7)            No Open Forum.

 

8)            No Announcements.

 

9)            Adjournment

 

Wiemiller motioned to adjourn.  Quast seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Work Session

Council Chambers

July 1, 2008

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Bonnie Quast

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Absent:                                    Council Member Tom Ollig

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                               

I.            Call To Order

 

Mayor Stotko called the meeting to order at 5:00 p.m.

 

II.            City Hall Update

 

Mareck distributed and presented an updated copy of the City Hall and Lakefront Promenade’s “Contingency and Project Costs” listing.

           

III.            Entrance Signs                       

 

Mareck reported that three (3) of the four (4) entrance sign locations have been verified.  The City Attorney, Fran Eggert, is preparing a lease agreement between the City of Winsted and the property owners where the signs will be located.  Mareck also stated that he has requested a quote from CR Electric, Incorporated for the placement of electricity at the sign locations.

 

IV.            Airport

 

            Mareck distributed and presented a copy of the letter that was sent to each airport hangar owner

regarding the procedures for modifying the $200 improvement fee.

 

V.            Waste Water Treatment Plant Operations

 

Mareck recommended that the city renew their contract with People Service, Incorporated for the supervision of the Waste Water Treatment Plant (WWTP) for one (1) year until the city receives their directives from the Minnesota Pollution Control Agency (MPCA).

 

VI.            Other

 

a)              Community Room Policy

 

Mareck distributed a copy of the adopted Community Room Policy.  The City Council discussed the policy and agreed to evaluate it in the future.

           

VII.            Adjourn

 

Quast motioned to adjourn.  Mochinski seconded.  Motion carried 4-0.

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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