Winsted City Council Minutes

City of Winsted

City Council Meeting

Council Chambers

August 19, 2008

6:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

Council Member Tom Wiemiller

Council Member Dave Mochinski

 

Absent:                                    Council Member Bonnie Quast

 

Staff Present:                        Brent Mareck, City Administrator

Deb Boelter, City Clerk-Treasurer

Fran Eggert, City Attorney

 

1)            Mayor Stotko called the meeting to order at 6:00 p.m.

 

            a)            The Pledge of Allegiance was taken.

 

2)            Consent Agenda

           

Ollig motioned to adopt the Consent Agenda as presented.  Mochinski seconded.  Motion carried 4-0.

           

a)              Minutes – City Council Work Session – August 5, 2008

 

Accepted the minutes of the City Council Work Session of August 5, 2008.

 

b)              Minutes – Regular City Council Meeting – August 5, 2008

 

            Accepted the minutes of the Regular City Council Meeting of August 5, 2008.

 

c)      Easement Agreement – Winsted Entrance Sign

 

Authorized the execution of an easement agreement with Midwest Capital Properties for the placement of a City of Winsted entrance sign for $500.

 

d)            Easement Agreement – Winsted Entrance Sign

 

Authorized the execution of an easement agreement with Mike and Sally Fiecke for the placement of a City of Winsted entrance sign for $500.

 

e)      Lease Agreement – Winsted Entrance Sign

 

Authorized the execution of a fifty (50) year lease with Winsted Properties LLC for the placement of a City of Winsted entrance sign for $500.

f)      Election Judge Appointments

Appointed Mary Wiemiller and Francis Condon as temporary, part-time employees at an hourly rate of $8 to serve as Election Judges for the Primary Election, September 9, 2008 and/or the General Election, November 4, 2008.

g)      Demolition and Paving – Lakefront Promenade

Authorized Greystone Construction to provide additional demolition and paving work for the Lakefront Promenade for $17,584.           

h)      Sidewalk – Mill Reserve Park

Authorized Greystone Construction to install a sidewalk in Mill Reserve Park for $5,192.

i)      Salary Step Increase – Officer Justin Heldt

Authorized a salary step increase for Officer Justin Heldt based on the review and recommendation of Chief Mike Henrich.

j)      Parade Permit – Northland Oliver Collectors Association

Authorized a Parade Permit for Northland Oliver Collectors Association (Tractor Ride) for September 6, 2008 between 1:00 p.m. and 2:00 p.m.

k)      Appointments– Fire Department

Appointed Wayne Schumann to the position of probationary firefighter.

Appointed Brady Tormanen, Todd Koch, Mitch Wittmer, Cody Krause, Justin Hertzog and Jamie Stender to the position of full-time firefighter.

      l)      July, 2008 - Building Permit Report

 

Approved the July, 2008 Building Permit report as presented.

      m)      July, 2008 - Financial Report

 

Approved the July, 2008 Financial report as presented.

 

n)      Claims

 

Approved the Claims List for August 19, 2008 as presented.

 

3)            No Public Hearings.

 

4)            No Old Business.

 

5)            New Business

a)              Street Light – Westgate Drive

 

Mareck stated that over the last several years the city has received complaints from residents on Westgate Drive regarding the limited amount of street light in the area.  The lighting concerns have primarily focused on a specific area of the neighborhood.

 

Xcel Energy has provided a proposal that would add a new street light in between the properties of 240 and 260 Westgate Drive.  The pole and light would be of the same design as the existing poles and lights in the development.  In addition, the installation of the light could coincide with a water and sewer connection project that will be occurring in the area.

                        

Mareck presented the options:

1.     Purchase Option:            $4,412 with a $6.09 monthly fee

2.     Lease Option:                        $3,075 with a $16.43 monthly fee.

 

The purchase of the street light is not budgeted for and would have to come out of the reserve of the General Fund.

 

Mareck stated that there does appear to be a dead spot in this area, in terms of street lighting.  At one point the City Council considered replacing all the lights in the development; however, installing a light in this location is the most cost effective option and may be all that is needed to address this issue with the neighborhood.

 

Accepting the lease option at $3,075 with the $16.43 monthly fee provides protection for the pole, fixture, conduit and wiring.  In addition, it will take nearly eight (8) years before the lease program becomes more expensive then the straight purchase of the lighting system.

 

Mochinski asked if installing the proposed street light will resolve the lighting problem on Westgate Drive.  Mareck stated that the proposed street light will add light in the area of Westgate Drive where he has received the most complaints.

 

Wiemiller motioned to authorize Xcel Energy to install a street light on Westgate Drive in the amount of $3,075.  Ollig seconded.  Motion carried 4-0.

 

b)              Outdoor Furnishings – Lakefront Promenade

 

Mareck stated that at their last meeting the Park Commission reviewed options for outdoor furnishings for the Lakefront Promenade.  They addressed seating behind the new city hall and the south plaza of the promenade.  All furnishings would be portable (with the option for surface mount on the benches) to allow for maximum flexibility of the space.  The tables and benches would be brown with a black frame.  Mareck distributed pictures of the proposed furnishings.

                       

                        Mareck presented the proposed outdoor furnishings for the following areas: 

South Plaza:                                                            City Hall:

4 – circular picnic tables                                                4 - square picnic tables

2 – benches                                                            2 - benches

1 – waste receptacle                                                1 – waste receptacle

 

                        Mareck received the following quotes:

Earl F. Anderson:            $12,311.40

Park n’ Pool:                        $12,910.14

 

The purchase would be funded out of the Capital Equipment Certificate for the project.

 

Mareck stated that the Park Commission unanimously recommended proceeding with the project as presented.

 

Ollig asked if the city has to be concerned about someone taking the tables and/or putting them in the lake.  Mareck stated that the tables weigh approximately three hundred (300) pounds.  If there is an issue, the tables can be surfaced mounted to the ground.

 

Mochinski asked if the money is budgeted for the purchase of the furnishings or if the city should wait until 2009 to purchase the proposed items.  Mareck stated that the furnishings are budgeted in the Capital Equipment Fund.

 

Ollig motioned to authorize the purchase of outdoor furnishings for the Lakefront Promenade in the amount of $12,311.40 from Earl F. Anderson.  Wiemiller seconded.  Motion carried 4-0.

 

6)            Department Report

           

a)              Rob Beckfeld, Metro West Inspection Services, Incorporated reported on the following:

Ø     Residential permits are still slow in being issued in Winsted.  In 2008, only one (1) permit has been issued.

Ø     Several permits have been issued for home additions and/or repairs due to storm damage.

Ø     There have been several commercial permits issued.

Ø     The status of the Ridgeview Clinic and St. Mary’s Care Center project.

Ø     The status of the Millerbernd Manufacturing permit for an addition to their building.

Ø     The status of the Millerbernd Design and Fabrication permit for an addition to their building.

Ø     The status of the TetraPak permit for an addition to their building.

Ø     Historic City Hall inspections and progress.

Ø     Rental housing inspections.  The city has received one hundred forty (140) applications for rental housing units.  Beckfeld was hoping to have one hundred five (105) inspections done by the end of the week.

Ollig asked if Beckfeld had found any major infractions during the inspections.  Beckfeld stated no.

Mayor Stotko asked Beckfeld if he contacts the landlord to inform them that he will be doing an inspection of their rental housing.  Beckfeld stated yes.  Beckfeld also stated that the manager of the rental housing and/or the tenant must be present during the inspection.

Ollig asked if the landlords have been cooperative.  Beckfeld stated yes.

 

Wiemiller asked Beckfeld if he inspects each home that has applied for a reroofing permit.  Beckfeld stated yes.  Wiemiller asked if there have been any issues.  Beckfeld stated that he does not find too many issues with reroof inspections.

 

b)            City Hall and Lakefront Promenade Progress Report

           

Mareck presented the Construction Schedule.

            Mareck presented the current budget.

 

Mochinski requested that the City Hall and Lakefront Promenade project be completed in a timely fashion.  He stated that he believes that the contractor has been dragging their feet and not completing several of the project deadlines on time.  Mochinski continued by stating the he believes that the entire project should have been done by this time.  Mochinski proposed that the construction manager be charged $100 per day to use the city hall office that he has been using as his office.  Ollig asked the City Attorney, Fran Eggert’s opinion on Mochinski’s proposal.  Eggert stated that he could not comment until he reviewed the provisions of the city’s contract with Greystone Construction Company.  Mayor Stotko stated that if we want them to move out of the city hall office, the city should just ask them to move out.  Mayor Stotko recommended that the city hold their payment to the contractor.  Wiemiller stated that he would prefer to hold their payment.

 

Ollig asked what recourse the city has to withhold payments to Greystone Construction Company.  Eggert stated the process for payment involves the architect sending a pay request to the city for City Council approval.  The City Council could choose not to pay the request.  Mareck stated that Greystone Construction Company may only request payment for items that have been completed on the project.

 

Ollig asked if the city can request that Greystone Construction Company give a definite completion date and anything that is not completed after that date the city will withhold payment.  Eggert reminded the City Council that the contract allows the city to retain five percent (5%) of the contract amount.  Mareck stated that five percent (5%) would be approximately $150,000.

 

Eggert recommended that he and Mareck review the contract before the next regular City Council meeting.  Mareck stated that if the city has a retainage of approximately $150,000, it may not be cost effective to have Eggert give a legal opinion on the contract.

 

Ollig asked if representatives from Greystone Construction Company could be in attendance at the September 2, 2008 City Council meeting to give an update on the project and answer any questions the Council, staff and/or someone may have regarding the project.  The City Council discussed Ollig’s proposal and agreed that representatives from Greystone Construction Company should be in attendance at the September 2, 2008 Council meeting.

 

7)            No Open Forum.

 

8)            Announcements

 

a)            Entrance Signs

 

Mayor Stotko encouraged the residents to look at the entrance sign donated by Millerbernd Design and Fabrication and installed at Southview Park.

 

Mareck acknowledged the Herald Journal for their contribution to the entrance signs.

 

9)            Adjournment

 

Mochinski motioned to adjourn.  Wiemiller seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer

City of Winsted

City Council Work Session

Council Chambers

August 19, 2008

5:00 p.m.

 

Present:                        Mayor Steve Stotko

                                    Council Member Tom Ollig

                                    Council Member Tom Wiemiller

                                    Council Member Dave Mochinski

 

Absent:                                    Council Member Bonnie Quast

 

Staff Present:                        Brent Mareck, City Administrator

                                    Deb Boelter, City Clerk-Treasurer

                                                                                   

I.            Call To Order

 

Mayor Stotko called the meeting to order at 5:00 p.m.

 

II.            Updates

 

            Mareck gave updates on the following:

           

A.             Sidewalk and landscaping in the front and on the south side of the new City Hall.

 

B.             Utility patches for the Lakefront Promenade.

 

C.             Edco property.

 

The City Council discussed the purchase of the Edco property and agreed that Mareck should pursue the purchase of the vacant lot east of Hainlin Park.

 

D.             Future of the Winsted Municipal Airport.

 

E.            Other items pertaining to the new City Hall and the Lakefront Promenade.

 

III.            2009 Levy

 

            Mareck presented the 2009 proposed levy and options for the City Council to consider.

 

IV.            Community Room Use Policy

 

            Mareck presented the amended Community Room Use Policy.           

 

V.            Adjourn

 

Mochinski motioned to adjourn.  Ollig seconded.  Motion carried 4-0.

 

 

 

Respectfully submitted,

 

 

 

Deborah R. Boelter

City Clerk-Treasurer


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