Winsted City Council Minutes
City of Winsted
City Council Meeting
October 21, 2008
Present: Mayor Steve Stotko
Council Member Bonnie Quast
Council Member Tom Wiemiller
Council Member Dave Mochinski
Staff Present: Brent Mareck, City Administrator
Amanda Zeidler, Utility Billing & Payroll Clerk
Dave Meyer, Public Works Lead
Jamie Stotko, Public Works Lead
1) Mayor Stotko called the meeting to order at 6:00 p.m.
a) The Pledge of Allegiance was taken.
2) Consent Agenda
Mochinski motioned to adopt the Consent Agenda as presented. Quast seconded. Motion carried 5-0.
a) Minutes - City Council Work Session October 7, 2008
Accepted the minutes of the City Council Work Session of October 7, 2008.
b) Minutes Regular City Council Meeting October 7, 2008
Accepted the minutes of the Regular City Council Meeting of October 7, 2008.
c) Resolution Winsted Volunteer Fire Department’s Relief Association
Adopted Resolution R-08-20 allowing the Winsted Fire Department’s Relief Association to participate in off premises gambling.
d) Sludge Removal Waste Water Plant
Authorized Litzau Excavating to perform work to remove sludge from the lagoon system for $9,600.
e) Water Tower Cleaning
Authorized the execution of a three year agreement with Liqui Vision Technology water tower (interior bowl) cleaning services.
f) Grass Lake Road Utilities and Public Works Drainage Pay Request #1
Approved Pay Request #1 in the amount of $26,585.94 to Juul Contracting Company for work completed on the Grass Lake Road Utilities and Public Works Drainage projects.
f) Lakefront Promenade Parking Policy
Approved the Lakefront Promenade and Mill Reserve Park Parking Policy.
h) Gridor Construction, Incorporated Security Pledge Release
Approved the release of a portion of Gridor Construction, Incorporated’s pledged securities for the Sludge Storage Improvements project.
i) Building Permit Report September, 2008
Approved the September, 2008 Building Permit report as presented.
j) Financial Report September, 2008
Approved the September, 2008 Financial Report as presented.
Approved the Claims List for October 21, 2008 as presented.
3) No Public Hearings.
4) Old Business
a) Use Policy Vollmer Room
Mareck explained that the City Council initially adopted a use policy for the Vollmer Room that would have restricted the space from private parties. After further review of the policy, the city has found that the room essentially has to be rented to “everyone” or “no one” (with some exceptions). In addition, the city asked the Minnesota Department of Health to comment further on spaces with kitchen facilities, with no response.
Mareck stated that the proposed policy provides for increased rental fees for non-residents. In addition, the policy requires a damage deposit and allows for the city to require an on-site monitor for certain gatherings. In lieu of a camera system for security, non-resident fees are higher.
Wiemiller motioned to adopt the use policy for the Vollmer Room. Quast seconded. Motion carried 4-0.
5) New Business
a) Increase Annual Pension Benefit Level Winsted Volunteer Fire Department’s Relief Association
Mike Thonvold stated that two-thirds of the Winsted Volunteer Fire Department firefighters membership are fifteen (15) years away from retirement. Three (3) people can retire at any time. If they would retire, payout would be approximately $60,000. The Fire Department is fully staffed. There is one person on the waiting list to join the department.
Wiemiller made a motion to increase the Winsted Volunteer Fire Department’s Relief Association lump sum pension plan annual benefit level from $1,300 to $1,500 per year of service. Mochinski seconded. Motion carried 4-0.
b) Storm Water City Engineer
Jake Saulsbury, engineer for Bolten and Menk, Incorporated, gave a presentation regarding Fairlawn Avenue and Fourth Street Drainage.
The area subject to flooding is located at the intersection of Fairlawn Avenue and Fairlawn Circle. The existing storm water conveyance system consists of two outlets (lake outlet and creek outlet). The area draining through the creek outlet is the low point for the surrounding drainage area, thus receiving all runoff not collected by the lake outlet.
The findings for Fairlawn Avenue are as follows:
§ The lake outlet system has adequate pipe capacity to carry water from the street to the lake.
§ The existing lake outlet system inlets are under sized and inefficient at capturing water as it flows down the hill to the east and northeast.
§ The lake outlet system only has catch basins on the south side of Fairlawn Avenue.
§ The creek outlet system catch basins do not have adequate capacity to capture the runoff from a two-year storm.
§ The creek outlet pipe does not have sufficient capacity to carry flows generated from a two-year storm event.
Saulsbury went on to make recommendations. Option A includes taking advantage of the existing lake outlet pipe capacity. Bolten and Menk, Incorporated recommend rerouting the existing catch basin on the north side of the street to flow into the lake outlet system. In addition, they recommend replacing the existing structures and castings to maximize the amount of water that is intercepted and prevented from reaching the low point. For the creek outlet system, they recommend the addition of one new catch basin and the replacement of the existing catch basin at the low point and then rerouting the connection pipe. In addition, a second outlet pipe is recommended to carry water to Winsted Creek. This additional infrastructure will allow more water to enter the system as well as maximize the existing pipe capacities. The additions outlined under this option would increase the system capacity to handle a two-year storm event. The approximate construction cost is $30,000; Contingencies and Project costs are $7,500 with a total project cost of $37,500.
Option B only addresses the outlet pipe deficiency at the low point. This option involves the addition of a second outlet pipe from Fairlawn Avenue to Winsted Creek. This option addresses the overwhelming primary deficiency, which is pipe capacity at this location. The addition of a second pipe will increase the system capacity by approximately 3.5 times but will be slightly undersized to handle a two-year storm. The approximate construction cost for this option is $14,000; Contingencies and Project costs are $3,500 with a total project cost of $17,500.
The area subject to flooding is located between Fairlawn Avenue and Albert Avenue. The existing system consists of two catch basins located at the low point in the street. These catch basins drain to a common pipe which runs north under Fourth Street.
The findings for Fourth Avenue are as follows:
§ Existing catch basins do not have adequate capacity to capture the runoff from a two-year rainfall event.
§ The common storm sewer pipe which flows north to Fairlawn Avenue is undersized and does not have sufficient capacity to carry flows from a two-year storm.
§ The downstream system (Fairlawn Avenue storm sewer) has adequate capacity to carry additional flow.
Saulsbury went on to make recommendations. He stated that this system is deficient in both inlet and pipe capacity. Therefore, Bolten and Menk, Incorporated, recommends the addition of two catch basins to increase the inlet capacity and replacement of the common pipe, from fifteen inches to twenty-seven inches, which flows to Fairlawn Avenue. Based on their model of the drainage area with these two improvements, the system would be able to handle flows generated from a ten-year storm. The approximate construction cost for this option is $18,000; Contingencies and Project costs are $4,500 with a total project cost of $22,500.
The Council members will take the recommendations into consideration.
c) Sign Adjustment Mount Development (representing Ridgeview)
Mareck stated that Mount Development Co. has requested a sign adjustment (variance) to place a free standing sign (non-illuminated) on the northeast corner of County Road 1 and Linden Avenue and an illuminated sign on the southeast corner of Fourth Street North and Linden Avenue.
The first proposed sign would sit on the southeast corner of Fourth Street North and Linden Avenue. The sign is illuminated and would be situated in a residential district. The clinic and care center operate and are permitted uses in a residential district. A variance is required for authorization to place an illuminated sign in a residential district.
The other proposed sign would sit on the northeast corner of County Road 1 and Linden Avenue. The sign would be aluminum clad with a four foot keystone block landscaped bed surrounding it. The sign would provide directional information to the Ridgeview Winsted Clinic and St. Mary’s Care Center. Mount Development Co. has arranged for a permanent easement from Diane Mahoney, 520 Linden Avenue, for the placement of the sign. A variance is required to place a free standing sign on a property where an existing business is not located.
Mareck explained that the Planning Commission and City Council are allowed to make adjustments to the sign ordinance using the following criteria:
The Planning Commission, at their October 15, 2008 meeting, recommended granting both variances with the following conditions:
County Road 1 and Linden Avenue:
1) City staff must verify sign location, prior to construction, the location of the sign to ensure it does not infringe on line of sight at the intersection.
2) No temporary signs may be attached to the sign or the landscape base of the sign.
Fourth Street North and Linden Avenue:
1) City staff must verify sign location, prior to construction, the location of the sign
to ensure it does not infringe on line of sight at the intersection.
2) Should the city find the illuminated sign to be a public nuisance, the city may
upon thirty (30) days notice require that the hours of operation for the sign to be reduced.
He also stated that no public comment was received on this issue.
Quast motioned to grant a variance for the placement of an off-site free standing sign on the northeast corner of County Road 1 and Linden Avenue. Mochinski seconded. Motion carried 4-0.
Quast motioned to grant a variance to allow for the placement of an illuminated sign in a residential district on the southeast corner of Fourth Street North and Linden Avenue. Wiemiller seconded. Motion carried 4-0.
6) Department Report
a) Winsted Public Works Department, Dave Meyer and Jamie Stotko, Public Works Leads, reported
§ Closed all parks, shut-off water, winterized bathrooms, stored picnic tables, flower boxes, etc.
§ Put flower boxes away for the season
§ Prepared City Hall for open house
§ Repaired street valves and tar patchwork
§ Summer Festival preparation & clean-up
§ Installed all Winsted entrance signs
§ Street sweeping
§ Flushed hydrants
§ Put together all Promenade picnic tables
§ Sewer jetting
§ Put flags up & took down
§ Lake Association work (aerators)
§ Changed oil in police cars and transporting them to Waconia and Hutchinson
§ Cleaned water tower: there is approximately one foot or less of sediment every year when it is cleaned every year.
§ Watering new trees around City hall
7) No Open Forum.
a) Winsted Municipal Airport Open House
An Open House will be Thursday, October 23, 2008 at 7 p.m. at the Airport Office.
b) City Hall Open House
Mochinski thanked Public Works and the city staff for making the open house a fantastic evening.
c) Winsted Police Department Winter Parking Rules
Winter parking rules will go into effect November 1, 2008.
Quast motioned to adjourn. Wiemiller seconded. Motion carried 4-0.
Utility Billing & Payroll Clerk