Winsted City Council Minutes

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City of Winsted
City Council Work Session
Conference Room – Lewis Room
March 3, 2009
5:00 p.m.
Present: Mayor Steve Stotko
Council Member Tom Ollig
Council Member Bonnie Quast
Council Member Tom Wiemiller
Council Member Dave Mochinski
Staff Present: Deb Boelter, City Clerk-Treasurer
I. Call To Order
Mayor Stotko called the meeting to order at 5:00 p.m.
Mayor Stotko reminded the City Council that the Work Session is not a meeting where the City
Council can take action on an item and/or issue. Mayor Stotko asked the City Council to interject
when they feel that topics being discussed are beyond the realm of the Work Session.
II. 2009 City Council Salaries
Mayor Stotko presented information on the City Council salary increases that were approved in
December of 2006. The City Council salary increases were effective on January 1, 2009.
Mayor Stotko stated that the City Council agreed not to take the salary increases in 2009 due to
budget constraints to the 2009 Budget as a result of the State of Minnesota’s proposal to reduce
Local Government Aid (LGA) in 2009. Unfortunately, the salary increase was approved by
Ordinance and not taking the increase may be a violation of Minnesota State Statute. Mayor
Stotko stated that the City Attorney, Fran Eggert, is reviewing the options the City Council may
have in this matter.
The City Council discussed the issue of the salary increases and agreed that it should be
reviewed by Eggert.
III. Planning for 2009 City Council and Staff Retreat
Mayor Stotko presented the proposed dates of April 23, 2009 or April 30, 2009 for the 2009 City
Council and Staff Retreat. The City Council discussed the proposed dates and decided on
Thursday, April 30th, 2009 for the City Council and Staff Retreat.
Mayor Stotko asked the City Council to contact Brent Mareck, City Administrator, if they have any
items that they want presented at the Retreat.
IV. Winsted Farmers Market
Mayor Stotko presented Mareck’s proposal to work in conjunction with the Winsted Area
Chamber of Commerce to establish a Farmer’s Market. Mayor Stotko stated that the Farmer’s
Market would be located downtown and in the area of the Lakefront Promenade. The goal of the
Farmer’s Market would be to get more people in the downtown area.
Oliig stated the Winsted Area Chamber of Commerce Board would be discussing the proposal at
their Board meeting on Wednesday, March 4, 2009.
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V. City Hall Update
Mayor Stotko stated that Mareck has forwarded an e-mail to Greystone Construction Company
asking for a response on the repair of the lake bank storm sewer drain. Mareck told Greystone
Construction Company that if the City does not receive a response, a representative from their
company would have to attend a future City Council meeting to address the City Council. Mayor
Stotko stated that as of Monday, March 2, 2009, Mareck has not received a response from
Greystone Construction Company.
VI. Updates
a) Company Relocation
Mayor Stotko reported that a company from Litchfield, Minnesota is considering
relocating to Winsted and leasing the old, blue Sterner building located on Third (3rd)
Street South. Mayor Stotko stated that they produce erosion control matting and other
similar products.
b) Winsted Volunteer Fire Department – Personnel Policy Revision
Mayor Stotko stated that the Winsted Volunteer Fire Department’s Personnel Policy
revision will soon be complete and ready for a draft review by the City Council.
Mayor Stotko also stated that at the Personnel Policy Committee meeting that was held
on Monday, February 23, 2009, the issue was discussed of whether the firefighters
should be allowed to drink alcohol in a public establishment while wearing their dress
uniforms.
Wiemiller stated that he does not believe that firefighters should be drinking while
wearing their dress uniforms.
Quast stated that the Winsted Volunteer Fire Department’s dress uniform is not any
different than the Winsted Police Department’s dress uniform, and both the City’s
Firefighters and Police Officers should not be drinking when they are wearing them.
Ollig stated that the Personnel Policy should distinguish what the dress uniform is and
what attire is appropriate for the firefighters to socialize in.
c) Land Use Planning Workshop – Wednesday, March 11, 2009
Mayor Stotko reminded the City Council that the next Land Use Planning Workshop is
scheduled for Wednesday, March 11, 2009 at 6:00 p.m. in the Community Room at City
Hall.
d) Security Policy
Boelter presented the proposed Security Policy that the City of Winsted is required to
implement regarding the use of credit cards for purchasing gas at the Winsted Municipal
Airport. Boelter stated that the proposed Security Policy will be on the Consent Agenda
at the March 17, 2009 Regular City Council meeting.
e) Minnesota Municipal Clerks and Finance Officers Association Executive Board
Nomination
Boelter stated that she has been asked to submit a nomination for the Minnesota
Municipal Clerks and Finance Officers Association (MCFOA) Executive Board as the Vice
President of Region V. Boelter stated that the term as Vice President would be two (2)
years. Raquel Kirchoff, Administrative Assistant, would be the assistant Vice President.
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Boelter stated that there are three (3) Board meetings in 2009 and they begin on Friday
afternoon and continue through Saturday morning. There would be no expense to the
City of Winsted.
Boelter stated that the nomination has to be approved by the City Council so it will be
added to the Consent Agenda for the March 3, 2009 Regular City Council meeting.
VII. Winsted Municipal Airport – Winstock, 2009
Mochinski presented a proposal from Winsted Municipal Airport Commission members, Dave
Millerbernd and Kevin Kubasch, to raise money for the Airport by holding two (2) pancake
breakfasts, and charging for parking on the empty lot located south of the hangars, during
Winstock, 2009. The City Council discussed the proposal.
VIII. Adjourn
Ollig motioned to adjourn. Quast seconded. Motion carried 5-0.
Respectfully submitted,
Deborah R. Boelter
City Clerk-Treasurer

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City of Winsted
City Council Meeting
Council Chambers
March 3, 2009
6:00 p.m.
Present: Mayor Steve Stotko
Council Member Bonnie Quast
Council Member Tom Ollig
Council Member Tom Wiemiller
Council Member Dave Mochinski
Staff Present: Deb Boelter, City Clerk-Treasurer
Fran Eggert, City Attorney
1) Mayor Stotko called the meeting to order at 6:00 p.m.
a) The Pledge of Allegiance was taken.
2) Consent Agenda
Mayor Stotko added item h) Minnesota Municipal Clerks and Finance Officers Association –
Executive Board Nomination, to the Consent Agenda.
Wiemiller motioned to adopt the Consent Agenda as presented. Quast seconded. Motion
carried 5-0.
a) Minutes - City Council Work Session – February 17, 2009
Accepted the minutes of the City Council Work Session of February 17, 2009.
b) Minutes – Regular City Council Meeting – February 17, 2009
Accepted the minutes of the Regular City Council Meeting of February 17, 2009.
c) Lease Agreement – Campbell Field
Authorized the execution of a three (3) year lease agreement with the Winsted Wildcats
for the use of Campbell Field.
d) Flagship Bank of Winsted – Pledged Securities
Approved the Pledged Securities that Flagship Bank of Winsted has purchased for the
City of Winsted for the month of March, 2009 in the amount of $2,000,000 and the
Federal Deposit Insurance Corporation (FDIC) in the amount of $250,000.
e) Holy Trinity – Winstock Country Music Festival – June 11th, 12th, and 13th, 2009
Approved the McLeod County Large Assembly Permit for Holy Trinity’s Winstock Country
Musical Festival for June 11th, 12th, and 13th, 2009.
Approved an application to conduct off-site gambling (pull-tabs) at Holy Trinity’s Winstock
Country Music Festival for June 12th and 13th, 2009.
Approved a one (1) to four (4) day temporary On-Sale Liquor License for Holy Trinity’s
Winstock Country Music Festival on June 11th, 12th, and 13th, 2009.
f) Holy Trinity - Higher Ground Christian Music Festival – August 14th and 15th, 2009
Approved the McLeod County Large Assembly Permit for Holy Trinity’s Higher Ground
Christian Music Festival for August 14th and 15th, 2009.
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g) Claims
Approved the Claims List for March 3, 2009 in the amount of $129,872.79, check
numbers 726E-730E, 7768-7787, 500246E, and 15082-15155.
h) Minnesota Municipal Clerks and Finance Officers Association – Executive Board
Nomination
Approved the nomination of Deb Boelter, City Clerk-Treasurer, as Vice President of
Region V of the Minnesota Municipal Clerks and Finance Officers Association (MCFOA)
Executive Board for a term of two years beginning in 2009.
3) No Public Hearings.
4) No Old Business.
5) New Business
a) Plans and Specification – Winsted Municipal Airport – 2009 Airport Improvement Project
Saulsbury stated that the 2009 Airport Improvement Project involves the reconstruction of
three (3) taxi-ways at the Winsted Municipal Airport. In addition, the plan calls for
drainage improvements to be made via a storm drain and tiling system to alleviate
flooding that occurs around many of the hangars in the project area.
An alternate bid for the project has also been included in the specifications, which calls
for the reconstruction of the taxi-way approach to the runway. The Council will choose to
award the alternate bid for this work depending on the ability of the bids to come in within
the project budget.
Mayor Stotko stated that the estimated project cost is $300,000, of which ninety-five
(95%) will be funded through grant proceeds from the Federal Aviation Administration’s
(FAA) General Entitlement Program. The City must provide a five percent (5%) match for
the project of $15,000. The City’s local match will be funded by an “improvement fee”
collected from hangar owners at the airport. In order to obtain the required match, the
city will have to use improvement fees collected for 2008, 2009 and a partial payment in
2010 ($7,400 is collected annually).
The Airport Commission recommended unanimously to approve the plans and
specifications for the 2009 Airport Improvement project, and authorize the advertisement
of bids.
Saulsbury presented the proposed project schedule:
• Bid Advertising Period: Weeks of March 9, March 16, and March 23,
2009.
• Open Bids: March 31, 2009
• Present Bid Results and Award Recommendation to the City Council at
their April 7, 2009 Regular City Council meeting.
Saulsbury also stated that the other component to the 2009 Airport Improvement project
is the removal of obstructions. These obstructions have been identified as trees on or
near airport property. The critical obstructions are all located on airport property. To
avoid the cost of following the federal process and completing the necessary
environmental work, it is recommended to remove the obstructions with City forces.
Mochinski motioned to approve the plans and specifications for the 2009 Airport
Improvement Project and authorize the advertisement of bids. Ollig seconded.
Motion carried 5-0.
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b) Federal Economic Stimulus
Saulsbury stated that earlier this month the American Recovery and Reinvestment Act
was passed into law. The total bill contains $787 billion dollars of spending and tax
cuts and/or incentives. Of this amount, approximately $9.1 billion is estimated to come to
Minnesota. Based on discussions with lawmakers and review of the details that are
known, the City’s best chance to obtain a portion of this funding is for a sewer or water
project through the Public Facilities Authority (PFA). The PFA is an agency that typically
administers low interest loans to fund projects. With the new funding expected to pass
through them, there is now a potential for grant dollars as well.
The cost to apply for a sewer project through PFA typically exceeds $10,000 because a
Facility Plan is required by the Minnesota Pollution Control Agency (MPCA). It is also
recommended that the City not pursue any sewer projects until they are notified as to
what the phosphorus removal limits will be and what the anticipated cost will be to meet
those limits. The cost to apply for a water project is significantly lower, approximately
$300 to $500.
Saulsbury stated that the City of Winsted’s water system has been evaluated for current
deficiencies, and costs have been estimated to correct those deficiencies. Saulsbury
presented a table showing these deficiencies and their corrective costs, along with an
approximate priority of projects. He also presented a map showing the areas of
undersized water mains and potential looping routes.
Saulsbury recommended that the City of Winsted submit one (1) or two (2) water projects
to be placed on the PFA’s Public Priority List of projects. The cost to apply is minimal
and it may result in federal economic stimulus funds for the City. If no funds are
available, projects remain on the list for five (5) years and the City is not committed to
proceed with the project. You can pursue the project again at a later date or remove the
project from the funding list.
Saulsbury stated that another source that will be distributing federal economic stimulus
money is the United States Department of Agriculture – Rural Development. This
program would cost more to apply, approximately $5,000 - $10,000, and the City would
have to decide whether or not to proceed with the project this year. Saulsbury
recommended that the City revisit this option after a project is ranked through the PFA
process and more details are known as to how funds will be distributed.
Wiemiller asked if the City of Winsted is restricted to the number of projects they can submit.
Saulsbury recommended that the City submit a minimal amount of projects and submit
projects that are going to receive more points for potential funding.
Ollig asked Saulsbury who makes the decision on whether a project is approved or not.
Saulsbury stated that the PFA, the Minnesota Department of Health, and/or the MPCA would
determine if the project should be approved.
Quast motioned to authorize Bolton and Menk, Incorporated to proceed with the
process to prepare an application for submission to the Public Facilities Authority.
Wiemiller seconded. Motion carried 5-0.
c) Developer’s Agreement Amendment – Grass Lake Farms (Flagship Bank of Winsted)
Mayor Stotko stated that the City Council recently directed the City Engineer to
prepare plans and specifications for a water main connection project in Grass Lake
Farms. This water main connection was specified in the construction plans for the
Second (2nd) Addition of the development; however, this phase of the project has not
been constructed and the property has now been turned over to Flagship Bank of
Winsted. The City attempted to negotiate an agreement with the bank that would allow
the water main project to be completed, but would also be sensitive to the manner in
which the property was acquired by the bank.
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The proposed agreement calls for the City to pay for all project related costs for the water
main connection project. In exchange, the City would receive a release from a provision
in the original Developer’s Agreement for the development that waived water and sewer
connection fees for the first two phases of Grass Lake Farms. Specifically, since nearly
all of the First (1st) Addition lots have been filled, the remaining thirty-seven (37) lots in
the Second (2nd) Addition would have to pay water and sewer connection fees.
Mayor Stotko stated that the estimated cost for the Water Main Project is $45,000. The
2002 value of the connection fee provision was $96,200, which is approximately $1,300
per unit, with the Second (2nd) Addition having a cash value of $48,100, which is
approximately thirty-seven (37) homes. With the 2nd Addition of the development yet to
be constructed, the current cash value of this provision is now $203,500, which is
approximately $5,500 per unit, and $155,400 over the original value of the agreement
for the Second (2nd) Addition.
Although the City will have an initial investment of approximately $45,000 for the water
main connection, the reinstatement of connection fees for the Second (2nd) Addition of
Grass Lake Farms will net the City a minimum of $155,450. These connection fees
would be paid at the time of an application for a building permit.
With the current condition of the housing market, it is in the best interest of the City to
make the investment to connect the water main using our existing funds in order to
remove the long term financial obligation of the connection fee provision within the
original Developer’s Agreement. As time goes by, the City’s connection fees will continue
to increase, which by default will raise the value of the provision well beyond the 2002
value of the agreement.
Wiemiller motioned to authorize the Mayor and Clerk to execute an amendment to the
Grass Lake Farm’s Developer’s Agreement with Flagship Bank of Winsted. Quast
seconded. Motion carried 4-1. Ollig abstained.
d) Citizen Input on Local Government Aid Cuts
Mayor Stotko presented the Citizen Input on Budget Cuts form that will be made available to
the residents of Winsted. The form will give residents the opportunity to make suggestions
on how the City can reduce its budget and/or create sources for more revenue.
Mayor Stotko stated that the form will be made available at City Hall, on the City’s website, in
the Herald Journal newspaper, and in the City’s utility bills.
e) Winstock Country Music Festival – Winsted Municipal Airport
Ollig addressed the Mayor and City Council regarding a proposal from the Winsted Municipal
Airport Commission, and some of the Hangar Owners, to have parking and pancake
breakfast fundraisers during Winstock, 2009 to raise money for the Airport.
Ollig motioned to allow Winstock Country Music Festival to lease the Winsted
Municipal Airport property south of the hangars for $1,000 for Winstock, 2009. Quast
seconded. Motion carried 4-1. Mochinski opposed.
6) Department Report
a) City Clerk-Treasurer
Deb Boelter, City Clerk-Treasurer, reported on the following:
Utility Billing and Payroll Clerk, Amanda Zeidler, has been a great addition to the
City of Winsted. She has had no problems learning the Utility Billing and Payroll
software programs. She has made great improvements and revisions in the
operation of utility billing and payroll.
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Administrative Assistant, Raquel Kirchoff, and Utility Billing and Payroll Clerk,
Amanda Zeidler, continue to evaluate purchases and identify ways that the City
can save money.
Kirchoff and Boelter sponsored a Minnesota Municipal Clerks and Finance
Officers Association (MCFOA), Region V, Regional meeting in the Community
Room at City Hall on Wednesday, February 25, 2009.
1. Offered a morning training session on Minute Taking and an afternoon
session on Regional Safety Committees.
2. Thirty-Three (33) people participated representing twenty-six (26)
different cities located throughout Minnesota.
Boelter and Kirchoff will be attending the MCFOA Annual Conference in St.
Cloud, Minnesota from Wednesday, March 18th, 2009 through Friday, March 20th,
2009.
Kirchoff has applied for two (2) scholarships to attend the first (1st) year of the
Minnesota Certified Municipal Clerk’s (MCMC) Institute the second week in July,
2009. One scholarship is from the MCFOA and the other is from the
International Institute of Municipal Clerks (IIMC).
Boelter and Zeidler met with one of the city’s auditors, Christina Wordes,
Conway, Deuth & Schmiesing, Professional Limited Liability Partnership (PLLP)
on Friday, January 23, 2009, to prepare for the 2008 Audit. The audit will begin
on Monday, April 6, 2009.
Boelter, Kirchoff and Zeidler are registered to attend the annual training on May
15, 2009, provided by Banyon Data Systems, on the City’s utility billing, fund
accounting and payroll computer software.
7) No Open Forum.
8) Announcements
a) 470 – 5th Street North – Drainage Issue
Mayor Stotko presented information regarding Mary Pawelk’s, 470 – 5th Street North,
concerns regarding the standing water located in her back yard. Mayor Stotko stated that
Lenny Juncewski came to see City Administrator, Brent Mareck, after the February 17,
2009 Regular City Council meeting. Juncewski explained to Mareck that he installed a
drain tile, at his own expense, in the area behind Pawelk’s home. Even though he no
longer owns the property, he informed Mareck that he has contacted the Pawelks to
discuss the issue.
b) Town Hall Meeting – Representative Ron Shimanski and Senator Steve Dille
Mayor Stotko invited the public to attend a Town Hall meeting sponsored by
Representative Ron Shimanski and Senator Steve Dille in the Council Chambers at
Winsted City Hall, 201 – 1st Street North, on Friday, March 6, 2009 at 1:00 p.m. to take
citizen input.
9) Adjournment
Quast motioned to adjourn. Ollig seconded. Motion carried 5-0.
Respectfully submitted,
Deborah R. Boelter
City Clerk-Treasurer


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