Winsted City Council Minutes

City of Winsted
City Council Meeting
Council Chambers
March 17, 2009
6:00 p.m.
Present: Mayor Steve Stotko
Council Member Bonnie Quast
Council Member Tom Ollig
Council Member Dave Mochinski
Absent: Council Member Tom Wiemiller
Staff Present: Brent Mareck, City Administrator
Deb Boelter, City Clerk-Treasurer
Fran Eggert, City Attorney
1) Mayor Stotko called the meeting to order at 6:00 p.m.
a) The Pledge of Allegiance was taken.
2) Consent Agenda
Quast motioned to adopt the Consent Agenda as presented. Mochinski seconded. Motion
carried 4-0.
a) Minutes - City Council Work Session – March 3, 2009
Accepted the minutes of the City Council Work Session of March 3, 2009.
b) Minutes – Regular City Council Meeting – March 3, 2009
Accepted the minutes of the Regular City Council Meeting of March 3, 2009.
c) Parcel Mapping Agreement – McLeod County
Authorized the execution of an agreement with McLeod County allowing the County
Geographic Information Systems (GIS) Department to do parcel mapping for the City of
Winsted (no cost to the city).
d) Information Security Policy
Approved the Information Security Policy verifying that City of Winsted employees will
secure sensitive information given to the City by its customers.
e) Winsted Volunteer Fire Department Relief Association – Gambling Contribution
Accepted a contribution from gambling proceeds from the Winsted Volunteer Fire
Department Relief Association in the amount of $2,500 to be dedicated to the City of
Winsted’s Park Fund for 2008.
f) Building Permit Report – February, 2009
Approved the February, 2009 Building Permit report as presented.
g) Financial Report – February, 2009
Approved the February, 2009 Financial report as presented.
h) Claims
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Approved the Claims List for March 17, 2009 in the amount of $ 92,744.54, check
numbers 731E-742E, 7788-7799, 500255E, and 15156-15213.
3) No Public Hearings.
4) No Old Business.
5) New Business
a) Sign Ordinance
Mareck stated that over the last several months, the Planning Commission has reviewed
possible changes to the City’s Sign Ordinance. Specifically, the Planning Commission
addressed amendments to temporary/portable signs and the placement of signs in the
right of way and on City property. Mareck presented the proposed amendments.
Mareck stated that the draft Sign Ordinance was revised and presented to the Planning
Commission at their March 11th, 2009 meeting where they unanimously recommended
approval of the ordinance.
Mareck stated that the proposed Sign Ordinance amendments will be available on the
City’s website for public comment and will also be presented to the Winsted Area Chamber of
Commerce.
Quast motioned to establish a Public Hearing for April 7, 2009 at 6:00 p.m. to consider
amending the Sign Ordinance. Ollig seconded. Motion carried 4-0.
b) 2009 Innovation Schedule
Mareck presented the 2009 Innovation Schedule detailing areas of the 2009 budget that the
City Council and staff have identified to reduce spending.
Boelter presented information on the utility billing process. Boelter stated that in a
continuing effort to identify ways to save money, the City has investigated ways for a
more cost effective system for printing and distributing utility bills.
Currently, the City purchases the utility billing forms, prints the bills, and takes them to the
Herald Journal for folding and mailing. This process costs the City approximately $648
per month.
The new process will involve the City transferring an electronic data file to the Herald
Journal. The Herald Journal will then prepare the utility bills for distribution. Customers
will be given the option to retrieve their bill from the City’s website and anyone who does
not choose this option will be mailed a hard copy of their bill. This option will cost the City
approximately $598 per month, an estimated savings of $600 per year.
Monthly Utility Billing Savings
Current Process Proposed
Process
Estimated Yearly
Savings
Approximate Monthly Cost for
an Average of
900 Utility Bills
$648
$598
$600
c) Greystone Construction Company – Lake Bank Erosion At Storm Sewer Outlet
Mareck presented a letter of proposal from Greystone Construction Company to repair
the lake bank erosion at the storm sewer outlet.
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The City’s engineer, Jake Saulsbury, Bolton and Menk, Incorporated, was in attendance
at the City Council meeting and presented Greystone Construction Company’s
proposal to repair the lake bank erosion at the storm sewer outlet.
Saulsbury stated that he believes that Greystone Construction Company’s proposal
will solve the erosion problem.
Mochinski asked if the City would be able to hold Greystone Construction Company
responsible if their erosion repair proposal would fail in the future. Saulsbury stated that
with the terms of the proposal it is unlikely that they would come back and repair the lake
bank erosion again. The proposal states that upon final inspection and approval by the
City, the City of Winsted would indemnify Greystone Construction Company of any future
responsibilities and/or costs related to the lake bank erosion. Saulsbury stated that the
City will have to perform some maintenance at the site to avoid future problems.
Mochinski stated that Greystone Construction Company did not follow the original plans
and specifications for the lake bank storm sewer outlet and as a result they should be
responsible for repairing it.
The City Council discussed Greystone Construction Company’s proposal for repairing the
lake bank erosion and the other option of installing a manhole system.
Mareck asked Saulsbury what he would recommend for repairing the lake bank erosion.
Saulsbury stated that he would recommend installing the manhole system.
Ollig motioned to authorize the City Hall Construction Committee to review the
options to repair the lake bank storm sewer outlet with the City Engineer and if
required, due to the site conditions, to make an immediate decision to remedy the
problem. Quast seconded. Motion carried 4-0.
Mareck asked Saulsbury to evaluate the other lake bank erosion sites and present a
recommendation to the City Council at a future meeting.
6) Department Report
a) Waste Management
Darrell Hoekstra, Waste Management, reported on the following:
In January, 2009 Waste Management did an organizational restructuring.
Ken Radtke remains the main driver for Winsted and he has been with Waste
Management for twenty-three (23) years.
Waste Management has been impacted by the recycling market and the
decrease in recycling by residents.
Waste Management has signed a three (3) year contract with Winstock Country
Music Festival.
Waste Management will be working with the City of Winsted to schedule a Spring
clean up date and information will be forwarded to the residents.
7) No Open Forum.
8) No Announcements.
9) Adjournment
Quast motioned to adjourn. Mochinski seconded. Motion carried 4-0.
Respectfully submitted,
Deborah R. Boelter
City Clerk-Treasurer

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City of Winsted
City Council Work Session
Conference Room – Lewis Room
March 17, 2009
5:00 p.m.
Present: Mayor Steve Stotko
Council Member Tom Ollig
Council Member Bonnie Quast
Council Member Dave Mochinski
Absent: Council Member Tom Wiemiller
Staff Present: Brent Mareck, City Administrator
Deb Boelter, City Clerk-Treasurer
I. Call To Order
Mayor Stotko called the meeting to order at 5:00 p.m.
II. Police Department Study
Mareck presented a study on Minnesota Police Departments similar in population size to
Winsted. The study compared number of Police Officers per capita and their budgets.
The City Council discussed the study and presented other pertinent information they would like
Mareck to obtain regarding other Police Departments for future consideration.
III. Greystone Construction Company – Thursday, March 12, 2009 Meeting
Mareck presented an overview of the Thursday, March 12, 2009 meeting between the City of
Winsted and representatives from Greystone Construction Company.
IV. City Council Retreat “Draft” Schedule
Mareck reviewed the “draft” schedule for the City Council retreat. Mareck asked the City Council
to contact him with recommendations and suggestions on what they would like presented and/or
accomplished during the retreat.
V. Updates
a) Winsted Municipal Airport Land Leases
Mareck gave an update on the number of Winsted Municipal Airport Land Lease
amendments that have been signed by the hangar owners and returned to the City of
Winsted.
b) Relocation of Litchfield, Minnesota Company To Winsted.
Mareck stated that he and Mayor Stotko had a meeting scheduled with a representative
from the Litchfield, Minnesota company but the representative did not attend.
c) JOBZ Reporting Requirements
d) Five Star Direct – Past Due Loan Payments
e) Winsted Police Department - Administrative Fine Schedule
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Mareck stated that he and Chief Henrich are reviewing and updating the Administrative
Fine Schedule and will present the new rates to the City Council for their consideration at
a future City Council meeting.
f) McLeod For Tomorrow – Leadership Program
Mareck stated that McLeod For Tomorrow will be hosting their Leadership program in the
City Hall Community Room on Thursday, April 23, 2009.
g) 121 Main Avenue West
Mareck reported that the City’s Building Inspector, Rob Beckfeld, Metro West
Inspection Services, Incorporated issued a “Do Not Occupy” for 121 Main Avenue
West. The owner of the building, Doug Bebo, had not obtained a Rental Housing Permit
from the City of Winsted.
h) 130 – 6th Street South
Mareck stated that he has sent a reminder to Mark Ochu that the property at 130 – 6th
Street South must be cleaned up by the end of April, 2009.
i) McLeod County Assessor – Board of Review
Mareck reminded the City Council that the annual Board of Review is scheduled for
Tuesday, April 21st, 2009 at 5:00 p.m. Mareck stated that there will not be a City Council
Work Session that day.
j) 181 – 1st Street North
Mareck stated that he has received information that the building located at 181 – 1st
Street North is going to be for sale.
k) Winsted Township – City Council Meeting Chamber
Ollig stated that he attended a Winsted Township meeting and they asked if the City of
Winsted would consider allowing them to use the Council Chambers for their Township
monthly meetings.
The City Council discussed options for using the Council Chambers and asked Mareck
to prepare a proposal and present to the City Council at a future meeting.
VI. Adjourn
Ollig motioned to adjourn. Quast seconded. Motion carried 4-0.
Respectfully submitted,
Deborah R. Boelter
City Clerk-Treasurer


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