MAY 5, 1998
Present: Don Guggemos, Bob Kegler, Gary Lenz, Bonnie Quast, Attorney Eggert.
Absent: Mark Ollig.
Mayor called the meeting to order.
Kegler motioned to approve the minutes of April 21 as written, Quast seconded, unanimously carried.
City Hall Committee and RCM Engr. Gary Turpening were present to discuss completion of Phase I of the City Hall Study. The report finds the building to have deficiencies, will need extensive replacement of walls, floors, roof and additional footings. This would have three floors of use. An addition to the existing building would need to be done. Estimated floor space would be 10,750 sq. ft. with an estimated cost of $1.5 million dollars. It was noted the Minn. Historical Society would possibly approve a grant for $75,000 toward renovation.
The Committee asked for the Council to approve the Phase II portion of the proposed process. This would include public meetings, inspection of hall from taxpayers, find a needs plan and prepare an appropriate recommendation to the Council. Lenz motioned to order Phase II of the project, requesting financial support from the Minn. State Historical Society, Kegler seconded, unanimously carried. This phase should be completed by June 15.
Dave Mochinski requested to lease land to place a pop machine in the Lake Park. After discussion, Quast motioned to offer a land lease to Mochinski for $1.00, on trial basis, full responsibilities and liabilities are with Mochinski, Lenz seconded, unanimously carried.
Curt Reetz, Peopleservice representative was present to discuss the proposed phosphoreus testing notification from Minn PCA, a preliminary study for Wastewater facilities. He stated this would be a voluntary test, and not required at this time. Lenz motioned to collect random samples quarterly to establish some data, Kegler seconded, unanimously carried.
Paul Harvego was present to present the 1997 Audit Report. Review of the entire financial picture found the funds to be in good condition. The General fund needs to continue to build cash balances to carry six months of expenses, since the City receives all its aids and taxes twice a year. The City will need to continue to hold expenses for this to continue. Rates will need to continue to increase in the sewer and water funds to meet the demands and to build the balances back. Management comments were reviewed, the recommendation to hire another full time person in administration was discussed. A trained professional was suggested, such as an Administrator, in order to keep up with the constant changes and opportunities the City needs. The 1997 Audit was accepted as written.
Chief Henrich was present with Officer Dave Anderson, who has resigned from the Police Department, effective July 1, 1998. Due to the contract with Anderson, Quast motioned to waive the contract pay back requirement, repay portion of clothing allowance, license renewal paid by Anderson, Kegler seconded, unanimously carried.
Kegler motioned to proceed with the hiring process of a new Officer, and to advertise the position, Quast seconded, unanimously carried.
Henrich also requested the Council give permission to apply for a COPS grant, to hire a fourth Officer full time. Discussion related to On Call, Overtime and summer part time help was talked about. Quast motioned to increase the part time rate per hour to $10.00, Kegler seconded, unanimously carried.
Civil Defense sirens were discussed. Sirens are operating, old ones have been removed, and coverage areas do meet the recommendations prepared by the manufacturer's guidelines.
It was reported that Eugene Ochu, and Northern States Power Company sub-station will be annexed by Petition to the City. Attorney Eggert will prepare the Petition for Annexation for signatures.
Quast motioned to adopt Resolution No. 281-05-05-98, establishing a $50.00 per month surcharge for failure to remove sump pumps from the sanitary sewer system, effective immediately, Kegler seconded, unanimously carried.
Lenz motioned to adopt Resolution No. 279 and 280-05-05-98, Authorizing a Grant Agreement with Minn. Dept. Of Transportation for Airport Improvements (No. 77498 and 77499), Kegler seconded, unanimously carried. The improvements consist of crack sealing the taxiway, estimated cost of $10,000.00; and removal of one gas tank, and upgrading of the 6,000 gallon tank, estimated cost of $15,000.00.
The City had received a letter from Winsted Township stating under the lease, the City must provide space for the Township to conduct business. The letter further stated that the City closed the building in lieu of performing the maintenance required to keep the building in a safe condition, and denying the Township access and safe use of the building as a cost-saving measure is a breach of the lease. Discussion of city offices after Oct. 31st was reviewed (date of present Iease with Niro-Sterner and closing of company operations May 1st) . Providing for Township room was also reviewed. The City Hall committee was requested to get input from the Township when a facility is available.
Jeff Quast requested the City provide a means of water removal from his property due to his neighbor to the north. A previous request to Quast asked to show damages and when and where he incurred the damages, as a result of a building. To date the City has not received any information from Jeff Quast. After Attorney Eggert reviewed the letter with the Council. Lenz motioned to call the next meeting at 6:30 p.m. at the site on 4th St. N., and review the proposed damages and water draining issue, then reconvene to the City Hall to continue the meeting, Kegler seconded, unanimously carried.
Lenz motioned to purchase used office equipment from Niro-Sterner in the amount of $750.00, Quast seconded, unanimously carried.
It was noted the Jaycees are disbanding, and are donating funds to purchase three-four pieces of playground equipment for Lake Park, including children picnic tables.
Quast motioned to pay the following bills:
General 8036-8080 $43,220.06
Payroll 2624-2636 $7,707.24
Fire Dept. 2969-2971 $257.12
Kegler seconded, unanimously carried.
It was reported that some of the sub-grade at the Gilk Addt'n will need to be replaced, due to contamination. These costs will be charged against the project.
Quast motioned to adjourn, Lenz seconded, unanimously carried.
Betty Zachmann, City Clerk-Treasurer