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Wright County Board Minutes

JAN. 2, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Doug Gruber, County Auditor/ Treasurer, called the meeting to order and asked for an election of the Chairperson for the year. Mattson moved to nominate Russek as Chairperson for 2001, seconded by Sawatzke. Eichelberg stated that normal rotation of the Board Chair should be followed and that this did not happen last year. He did not support the motion. Eichelberg then moved to nominate Jude as Chairperson for 2001, seconded by Russek. The motion to nominate Russek failed on a 2-3 vote with Jude, Eichelberg and Russek casting the nay votes. The nomination to elect Jude as the Chairperson for 2001 carried 3-2 with Mattson and Sawatzke casting the nay votes. Commissioner Jude presided at the meeting.

On a motion by Eichelberg, seconded by Mattson, all voted to elect Sawatzke as Vice Chairperson for 2001.

On a motion by Eichelberg, second by Sawatzke, all voted to dispense with the reading of the minutes of 12-26-00 and approve them as written/revised.

On a motion by Russek, second by Eichelberg, all voted to transfer back any unused funds in the County Attorney's Contingency Fund, the Sheriff's Contingency Fund, and the Incidental Fund to the Revenue Fund.

On a motion by Sawatzke, second by Russek, all voted to recall all unused clerk hire and unused budgets for 2000.

On a motion by Eichelberg, second by Russek, all voted to set the County Board's special sessions for every Tuesday for 2001. The meetings shall be called to order at 9:00 A.M.

The Chairperson presented the 2000 list of committee memberships and asked the members of the County Board to convey their preferences and suggestions regarding committee designations for 2001.

Discussion followed on the recommendation from the County Attorney's Office to not have an alternate on the Planning Commission. This is to avoid any potential litigation due to an alternate serving in this capacity. On a motion by Eichelberg, second by Russek, all voted to refer to the Ways & Means Committee the appointment of an alternate on the Planning Commission.

On a motion by Sawatzke, second by Russek, all voted to approve the Committee appointments as listed with the exception of an alternate on the Planning Commission and that the appointments of committees for 2001 be made by the Chairperson with the approval of the Board and that the first member named act as Chairperson of the committee and the County Coordinator act as Secretary. Alternates are designated on the committee by ( ).

The following is a list of 2000 committees and the 2001 appointments:

COMMITTEE 2001 APPOINTMENTS

Area Transportation Planning (ATP) ­ Mattson

Budget ­ Russek, Mattson, Aud./Treas., (Ex-Officio), Norman, (Sawatzke)

Budget Committee Of The Whole ­ All Commissioners

Building, Furniture & Equipment ­ Jude, Mattson (Eichelberg)

Capital Improvement/Finance Comm-ittee ­ Jude, Russek, Aud./Treas., Attorney, Norman (Eichelberg)

Civil Defense ­ Jude, Sawatzke

Committee to Inspect Roads ­ All Commissioners

Committee to Inspect Ditches ­ All Commissioners

Communications & 911 ­ Eichelberg, Mattson, Sheriff, Hwy. Engineer, Norman, Aud./Treas. (Russek)

Compost Finance ­ Russek, Sawatzke, C. Davis

County Extension Svc. ­ Russek, Mattson

Court Security ­ Mattson, Norman

Deferred Compensation ­ Jude, Sawatzke

Delegates to AMC ­ All Commissioners, Aud./Treas., Norman, Hwy. Engineer

Detention Facilities ­ Mattson, Jude, Judge Douglas, Sheriff, Court Services Director, Norman

Drug Task Force ­ Mattson

Forfeited Tax Sales ­ All Commissioners

Great River Regional Library Board ­ Eichelberg

Labor/Mgmt. Health Insurance Committee ­ Russek, Eichelberg, Norman (Mattson)

Labor Management/Loss Control ­ Mattson, Eichelberg, Norman, Civil Def. Dir., Spec. Proj. Admin.,1 Rep. from Teamsters/LELS, AFSCME, 49'ers and Teamsters

Law Library Board ­ Eichelberg

Legislative Matters ­ All Commissioners

MIS Steering ­ Eichelberg, Mattson, Aud./Treas, Assessor, Hwy. Engineer, MIS Director (Sawatzke)

Monticello Orderly Annexation Board ­ Sawatzke

Personnel & Employee Relations ­ Eichelberg, Sawatzke (Jude)

Planning & Zoning ­ Russek

PublicWorks Labor/Management ­ Russek, Norman (Mattson)

Purchasing Steering Committee ­ Eichelberg, Mattson, Purchasing Agent, (Jude)

Solid Waste Task Force ­ Russek, Sawatzke

Transportation ­ Eichelberg, Mattson, Fingalson

7W Transportation ­ Mattson

Union Negotiations ­ Russek, Jude (Sawatzke)

Water Management Task Force ­ Eichelberg

Ways & Means ­ Jude, Sawatzke (Russek)

Wright County Community Action ­ Jude, Eichelberg, City Representative.

On a motion by Russek, second by Eichelberg, all voted to accept the Advisory Board (Ex-Officio Member) appointments as recommended.

ADVISORY BOARD MEMBERS 2001 APPOINTMENTS

(Ex-Officio Members)

Anoka Joint Powers Board ­ Sawatzke, MacMillan

Clearwater Watershed District ­ Jude

C.R.O.W. ­ Russek (Mattson)

Economic Development Partnership Board ­ Eichelberg

Historical Society ­ Sawatzke

Parks ­ Eichelberg

Soil Conservation ­ Russek

Wright County Ag Society ­ Jude

On a motion by Russek, second by Eichelberg, all voted to approve the Agenda as presented.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: P. Melvin, L. Pawelk, B. Petersen, Admin.; J. Borrett, Assessor; M. Loken, Ct. Admin.; J. Cooper, R. Halverson, A. Weis, Sheriff.

2. Claim, MCIT, $2,500 (Rolfhus v. Wright).

B.ASSESSOR

1. Approve Abatement, PIN #114-800-182206, John B. & Joyce Kortuem (City of St. Michael).

2. Approve Abatement, PIN #118-135-001010, Paul B. & Lisa A. Young (City of Otsego).

C. AUDITOR/TREASURER

1. Approve Tobacco Licenses: Elletson Bowl & Rec (Maple Lake City); Don's Auto Service (Albertville City).

2. Approve Hire, Denise McCalla, Property Tax Administrator, Eff. 1-08-01 (Level G, Step 8).

D.SHERIFF

1. Refer To Personnel Committee Request For Staffing Change In Jail Admin., Authorizing A Confidential/ Administrative Secretary, Replacing The Secretary Position Currently Authorized.

A Purchasing/Steering Committee meeting was held on 12-27-00. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried unanimously: Use Of Credit Cards. Hayes stated that many stores, like Wal-Mart, are requiring a credit card in order to purchase off an account with them. He obtained ten cards for use by the County. He found out some time later that Highway obtained approximately ten cards for their own use. The Committee feels that at a minimum, purchasing should be provided a list of cards, card numbers, and who is authorized to use them. Hayes and Norman stated that some sections of the Purchasing Policy Manual need updating anyway. They will draft a policy regarding use of credit cards and circulate it to department heads for input.

A Ways & Means Committee meeting was held on 12-27-00. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0: Beebe Lake Park. Mattice stated that the current 25 year lease expires in April, 2003. The County must give one year's notice to extend the lease for an additional 25 years. The Hennepin County Parks District might be willing to sell the property to us. After further discussion, it was the consensus of the Committee that Mattice would draft a letter to the Hennepin County Park District letting them know that we intend to exercise our lease renewal. The letter will also notify them that we might be willing to purchase the Park from them for a nominal fee. Committee members and Asleson will review the letter before it is mailed.

Doug Gruber, Auditor/Treasurer, requested approval for cancellation of a Certificate of Forfeiture for Tax Forfeit Parcel #113-010-009010, recorded on 10-26-00. The property is located in the City of Rockford. Due to a problem with the title, the party had previously been unable to purchase the property. The deed has since been found clearing the title, and the buyers are willing to pay back taxes. In checking with the State of Minnesota, they suggested that a resolution be passed canceling the forfeiture ordering the Auditor/Treasurer to record and file a Certificate of Cancellation on the property. Eichelberg moved to adopt Resolution #01-01 authorizing such action, seconded by Russek, carried 5-0 on a roll call vote.

At the last County Board meeting, a bid opening was held for the 2001 Legal Newspaper. At the meeting, the County Board voted to award the bid for the Official County Newspaper for 2001 to the Howard Lake Herald with the Maple Lake Messenger as an alternate. At today's meeting, Gruber informed the Board that a bid from the Dassel-Cokato Enterprise Dispatch was delivered to the Auditor's Office on 12-22-00, prior to the 12-26-00 deadline. However, this bid was not included in those opened at the last meeting. The bid from the Dassel-Cokato Enterprise was the second lowest bid. On a motion by Jude, second by Russek, all voted to rescind last week's motion awarding the bid to the Howard Lake Herald with the Maple Lake Messenger as the alternate. Mattson moved to award the bid for the Official County Newspaper for 2001 to the Howard Lake Herald with the Dassel-Cokato Enterprise Dispatch as the alternate. The motion was seconded by Russek and carried 5-0.

Gruber stated that the Property Tax Administrator position in the Auditor/ Treasurer's Office has been filled. This position was created by combining the duties of the Tax Specialist and the Deputy Treasurer. He requested that the vacant position be filled with an Office Assistant who would assist the Property Tax Administrator. On a motion by Sawatzke, second by Eichelberg, all voted to approve the request to hire an Office Assistant to fill the vacant staff position in the Auditor/Treasurer's Office.

On a motion by Russek, seconded by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

Marc Mattice, Parks Administrator, requested approval of the 2001 Greenview Contract for caretakers at Beebe Lake, Otsego, Clearwater/Pleasant and Fairhaven Mill. Eichelberg moved to approve the contract, seconded by Russek. Mattson questioned the increase in wages over the last several years. Mattice explained that this is to remain competitive and because the Parks season was extended. The motion carried 5-0.

Russek moved to refer to the Ways & Means Committee the issue of mileage reimbursement and per diems for the Parks Commission, seconded by Eichelberg, carried 5-0.

Mattice attended a meeting with the City of Maple Lake and the Maple Lake School Administration to discuss a proposed underpass on Highway 55 and a bike path which would connect to Ney Park. The City and School Administration requests the County be a cosponsor of the project and assist with obtaining grants. The estimated cost of the project is $1 million and the request is for the County to contribute $100,000 toward the project. The main reason the County would be involved is that the City is not contiguous with the Park. After discussion, it was the consensus that the Board supports the project but will make no financial obligation.

AMC will host "County Day at the Capitol in 2001." Correspondence was received from AMC requesting response by interested counties by 2-11-00. Sawatzke moved to refer discussion of this issue to the 1-30-01 meeting to obtain a better idea of what the issues will be. Norman was directed to contact Sherburne County to determine whether they would be interested in scheduling a date for both counties to attend, providing an opportunity to meet with Legislators who represent both counties. Eichelberg seconded the motion and it carried unanimously.

On a motion by Russek, second by Eichelberg, all voted to lay the appointment to the GRRL Board over for one week.

A Public Hearing Notice was received from the City of Buffalo on a Conditional Use Permit for a garage for Peterson Chapel. Richard Norman, County Coordinator, stated he has not reviewed the plans. The concern would be if on-street parking spaces would be eliminated if the garage were accessed from 2nd Street as opposed to the alley. Sawatzke moved to direct Norman to review the request to the extent possible and if a problem is seen to discuss it with Building Committee members. The motion was seconded by Mattson and carried 5-0.

Bills Approved

Advanced Graphic Sys. Inc. 146.13

Albertville Body Shop Inc 4,816.63

Amer. Congress/surv & map 173.00

American Health Care Supply 224.34

AT&T 600.50

Buff 'N' Glo Inc 148.50

Buffalo Clinic 309.00

Danko Emergency Equipment 285.41

Docs TV & Appliance 564.54

HTE UCS Inc 1,535.00

Lee's Farm & Garden Store 274.61

Maco 1,200.00

Marco Business Products 1,011.61

Masys Corporartion. 15,057.50

Richard Mattson 134.23

MN Counties Comp. Co­op 10,114.14

MN Society of Prof. Surveyors 130.00

Office Depot. 207.29

PMX Medical 227.57

Steven Quern 300.00

Servicemaster of St. Cloud Inc. 511.20

Streichers. 131.88

Total Printing 1,593.51

Wright Co. Human Services 830.06

15 payments less than $100 809.48

Final Total $41,336.13

The meeting adjourned at 9:47 A.M.

ATTEST: Richard Norman, County Coordinator


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