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Wright County Board Minutes

JAN. 30 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 1-23-01 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #5, "Deferred Compensation Committee Meeting" (Gruber); Item For Consid. #5, "Correspondence from US Department Of Commerce RE: Census 2000" (Jude); Item For Consid. #6, "Accept Resignation, Stuart Marquette, Highway Maintenance Person, Eff. 2-2-01 & Authorize Replacement" (Jude). Russek moved to approve the Agenda, seconded by Sawatzke, carried 5-0.

On a motion by Eichelberg, second by Mattson, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: D. Engel, E. Kloss, Assr.; E. Liberato, Atty.; P. Atkins, Hwy.; T. Fedor, Parks; M. Steffer, Sheriff.

2. O/T Report, Period Ending 1-19-01.

3. Approve & Authorize Signatures On Labor Agreement, Teamsters Local 320, Non-Licensed Essential Sheriff Staff.

4. Approve & Authorize Signatures On Law Enforcement Contract Amendment, City of Monticello.

5. Claim, MCIT, $2,500 (Deductible, Randy's Sanitation Case).

B. AUDITOR/TREASURER

1. Tobacco Licenses: Holiday Stationstore #254 (Clearwater City); Lake Center Bar & Grill (Corinna Twp.); Quik Shop 66; Delano Bowling Center (Delano City); Tom Thumb Superette #586 (Hanover City); Maple Lake VFW Post #7664; American Legion Post #131; Madigans Pub & Grill Inc. (Maple Lake City); Cub Foods; Tom Thumb Superette #583; Hi-Way Liquors; Hawk's Sports Bar & Grill; Monty Tobacco Inc. (Monticello City); F& F Food Mart (Otsego City); Quik Shop 66; Blues West (Rockford City); Harley's Pub & Eatery (Rockford Twp.); Silver Creek Corner Bar (Silver Creek Twp.); TNT's (South Haven City); Corner Bar; Ditto's Bar, Inc.; Millside Tavern, Inc. (St. Michael City).

C. COURT SERVICES

1. Approve Hire, Amy J. Hertzog, Case Aide, Eff. 2-5-01 (Step 2).

D. PARKS

1 January Parks Commission Minutes.

2. Parks Department 2000 Year End Report.

E. PLANNING & ZONING

1 Approve Request To Rezone From AG & A/R And Establish A Rural Planned Unit Development District, Inderberg, Inc. (Chatham Twp.).

F. SHERIFF

1. Acknowledge Appointment, Darlene Ford, Deputy Sheriff, Eff. 2-6-01 (Grade 5).

A Communications Committee meeting was held on 1-24-01. Eichelberg moved to approve the minutes, seconded by Russek. In response to a question by Sawatzke, it was clarified that the County would incur no expense associated with the installation of a pay phone on 4th Floor as all pay phones are included with the Jail telephone lease agreement. The motion carried unanimously.

Request For Pay Phone, 4th Floor Annex. Recommendation: Approve request.

Update, Cellular Phone RFP. Gruber stated that in discussions with Bill Swing, he indicated that it is his recommendation that we wait at least a year before sending out the RFP. Recommendation: Do not issue RFP at this time.

Proposal For Telephone Expense Reduction Analysis. Gruber received a proposal from Brenda S. Shald & Associates to perform a telephone audit. There is no up front fee for the study. The fee is half of eighteen months of realized savings. Recommendation: Accept proposal.

Doug Gruber, Auditor/Treasurer, presented the December Revenue/ Expenditure Guidelines for approval. Mattson referenced the high jail medical and food costs affecting the Corrections budget, as well as the increased overtime hours for both General Revenue and Sheriff Department. In past years, the overtime usage has been approximately half of current usage. Discussion followed on staffing shortages, an increase in the jail population and the loss of revenue from renting Jail bed space. Eichelberg moved to accept the Guidelines, seconded by Mattson, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to schedule a Budget Committee Of The Whole meeting for 2-27-01 at 10:30 A.M.

Gruber stated that last Spring, $1,200 was withheld from a payment to Fyle's Excavating. The payment was withheld as Fyle's was unable to complete burning all of the brush piles. Fyle's Excavating has since been in contact with Gruber and indicated that the work has been completed. Mattson moved to approve the claim for Fyle's Excavating (Fund 42-Ditch #15) for $1,200.00. The motion was seconded by Sawatzke and carried 5-0.

A Deferred Compensation meeting was held today at 8:30 A.M. for the purpose of transferring funds from an old IDS American Express account to an alternate 457 Plan. Russek moved to approve the Committee recommendation to approve the transfer, seconded by Sawatzke, carried 5-0. Gruber was directed to draft Committee minutes and present them at a future Board meeting for approval.

The claims listing was reviewed. Mattson referenced claims paid for jail inmate medical costs. He did not support County taxpayers funding these expenditures. He has been in contact with members of the Legislature to research what could be done to recapture some of these costs. Capt. Gary Torfin explained that inmates are not eligible for medical assistance while in custody. Brian Asleson, Assistant County Attorney, indicated that the Attorney and Human Services Offices work on foster care reimbursement cases, which would be similar in nature. Reimbursement for expenses is based upon ability to pay. This may not be cost effective when dealing with inmates as the likelihood of recovering expenses is not high. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson and carried unanimously.

Marc Mattice, Parks Administrator, presented a change order for the construction of the comfort station at Collinwood Park. The total cost for the change order is $1,504.00 and would provide an upgrade of the temperature control valves. Mattice explained that the proposed control valve would be the standard valve used throughout the Parks System. Eichelberg moved to approve the change order, seconded by Mattson, carried 5-0.

Mattice requested authorization to apply for a grant to upgrade the Otsego playground structure at an estimated cost of $50,000. If a grant were received, it would require a 50/50 match ($25,000 County funding). Last year, a grant for Montissippi Park Phase II was applied for. Due to the poor funding cycle, the grant application was held over for this year's funding cycle. If both grants are received, one project would be completed this year and one next year. Funding would be from the Parks Department budget (Building & Grants). Upgrade of the Otsego playground was identified in the Parks Department Five-Year Strategic Plan completed two years ago. Eichelberg moved to authorize the grant application for the Otsego playground structure, seconded by Sawatzke, carried 5-0.

Brian Asleson, Assistant County Attorney, presented a Purchase Agreement in the amount of $517,500 for 31 acres of land which is north of the current Public Works property and owned by James and Maxine Stemper. Asleson reviewed the Purchase Agreement, stating that details relating to interest and the payment schedule would need to be addressed yet today. The Stempers have requested closing as soon as possible. The Purchase Agreement also allows the Stempers to retain possession of the building site for a period of one year from the date of closing. The renter of the agricultural land would be allowed to rent for 2001 with subsequent rental negotiated with the County. Mattson voiced concern with the process, stating that the entire Board should have been involved instead of handling this through the Negotiation Committee. He also contacted several contractors on land values and felt that the selling price was excessive compared to what contractors were paying for land. Mattson stated the assessed value is $220,200. Russek responded that the Stempers approached the County in 1994 on purchasing the land. Although it was not pursued at that time, all of the Commissioners knew the land was available. Russek said being the property is contiguous with the Public Works site, it would be advantageous to own it. The property could be mined and sold if desired. Sawatzke recalled discussion several months ago about checking with the property owner to potentially purchase the property, but he also felt that a meeting of the entire Board should have been held. Sawatzke questioned the location of the property and felt an appraisal should have been performed. Eichelberg said he would support the purchase because it would be advantageous for expansion due to its proximity to the Public Works site. He also referenced the potential to mine the gravel. Russek stated he felt the negotiated purchase price was good considering the location and value of the land. Russek moved to authorize signatures on the Purchase Agreement for the 31 acres, seconded by Eichelberg. Asleson requested that the Stempers and Gruber be allowed to meet to discuss the interest and payment schedule. The motion and second were amended to include that the final terms of the agreement for payment and interest will be laid over until later in today's meeting. The motion carried 3-2 with Mattson and Sawatzke casting the nay votes.

The Board then discussed the Lake Charlotte/Lake Martha Subordinate Sewer District. Correspondence from Jeff Roos, MFRA, indicated the reverse referendum period has expired and the following actions should be considered: 1) Solicit interested candidates for the County Board to appoint as the District Board of Managers; 2) Begin preparation of the final plans and specifications for the purpose of taking bids in late May; 3) Begin preparation of the paperwork needed for the sale of improvement bonds with which to fund the project. Asleson indicated that a meeting will be held on 2-2-01 with Barry Fick, Springsted, to discuss the project and bonding. It was the consensus that the District Board (liaisons from County Board, Rockford Township and the City of St. Michael) should be advisory and make recommendations to the County Board for approval. Asleson said a memorandum of understanding will be drafted between the City of St. Michael and the County before proceeding with construction. Roos will forward a draft agreement to Asleson for review. Roos said the project schedule is rigorous. Each property owner will be visited to obtain a legal waiver of trespass, allowing the maintenance of the pumping service. In order to accomplish receiving project bids by May, Roos must proceed with the engineering work. The project cost is estimated at $1.5 million and engineering costs will be approximately 8%. Asleson stated a resolution will be presented at a future meeting which will allow the County to be reimbursed for costs associated with the project. Roos asked for Board approval to proceed with the next phases as outlined. Russek made a motion to move forward with the project as discussed, seconded by Eichelberg, carried 5-0.

Jerry Uhde, Surveyor, requested Board direction on obtaining aerial photos of Wright County in 2001. The present aerial photos date back to April, 1994 at which time they cost $44,932. The 1994 photos are used by County offices and the public and the original costs have been recovered in these six years. The estimated cost for the aerial photos in 2001 is $90,000. Due to the small window of time for the aerial photos, Uhde requested that bid opening take place on 2-27-01. Discussion led to accepting bids for both the eastern portion and the entire County. The consensus was that the entire County should be bid. Eichelberg moved to authorize the R.F.P. for the 2001 Aerial Photos of Wright County, seconded by Mattson, carried unanimously. The bid opening will be held on 2-27-01.

Discussion returned to the purchase of the James and Maxine Stemper property approved earlier in today's meeting. Asleson requested that Patrick Melvin be authorized to sign the Purchase Agreement on behalf of Richard Norman in an effort to get the process started. Gruber said funding will be from the Capital Projects Fund for Land Acquisitions. Gruber felt the Board could authorize fund transfers when the Budget Committee Of The Whole meets on 2-27-01. Changes made to the draft purchase agreement include: Page 1, Item 2, Purchase Price, 3rd payment was changed from to "$117,500 on or before 4-15-02 plus accumulated interest"; Page 1, Item 2, paragraph 2, shall read, "In addition to said annual payments, Buyer shall pay annual interest on the unpaid balance to Sellers at a rate of 6.5% beginning from the date of closing." Russek moved to approve the amendments to the Purchase Agreement as noted, seconded by Eichelberg, carried 3-2 with Mattson and Sawatzke casting the nay votes.

A Labor/Management Health Insurance Committee meeting was held on 1-24-01. Russek moved to approve the report, seconded by Eichelberg, carried 5-0. A summary of the minutes follows:

Members presented information regarding the vote that was taken to determine if we would remain with the MCS2 health benefit plan ($10 co-pay plan) or change to the MCS7 ($15 co-pay plan). A unanimous consensus to change to the MCS7 plan was not obtained, therefore the County will continue to offer the MCS2 plan. Votes were taken as follows:

For MCS2 For MCS7

Exempt 36 22

49'ers 7 27

LELS 33 16

Ct House 21 10

AFSCME/HS 39 11

AFSCME/Atty 5 4

Sher Supr-representative not available to present the number count, but it was reported that the Sheriff Supr Unit had elected to stay with the MCS2 plan.

Medica representatives provided a detailed review of Wright County's utilization for the period of March 1, 1999 - February 28, 2000. This information is summarized in the Health Care Data Report that was provided to Committee members. Also reviewed was the enrollment form which details the age of members. A full copy of the report is available for review in the Administration Department. Medica provides a diverse selection of training materials and programs and the intent is to utilize these services.

A Personnel Committee meeting was held on 1-24-01. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried 5-0.

Blood Borne Pathogen Incident Testing. Melvin stated that the Allina Medical Clinic/Buffalo Hospital has been designated by OSHA as an infection control facility. The primary benefit of recommending to employees that they get treated at the Buffalo Hospital is the knowledge that their staff is trained in infection control. Also, they have staff available around the clock. An exposure, in some instances, must get medical attention within two hours. Recommendation: Advise department heads and supervisors that employees involved in an exposure incident should be directed to the Allina Medical Clinic/Buffalo Hospital. The employee still has the option of going to the hospital/clinic of their choice.

Performance Appraisal, Genell Reese. Based on the submittal of five performance appraisals the Committee recommends an overall rating of "Superior."

A Ways & Means Committee meeting was held on 1-24-01. Sawatzke moved to approve the minutes, seconded by Eichelberg, carried 5-0. Relating to the Contract with the Humane Society, it was clarified that the County becomes involved in animal control issues when there is a public safety issue.

Memorandum Of Agreement, Howard Lake RE: Water Tower At The Fairgrounds. Asleson stated that Howard Lake officials had a conflict today so they were not able to attend the meeting. After discussing the issue, it was the consensus of the Committee to recommend that Asleson send a letter to Howard Lake reaffirming the previously negotiated agreement for location of the water tower at the Fairgrounds.

Contract With Humane Society. Asleson stated that in review of state statutes, it is apparent that animal control authority rests with cities and townships. Counties may be responsible for placing dangerous dogs in a shelter. After discussion, the consensus was that our monthly contribution of $500 to the Wright County Humane Society should cover any expenses relating to the County using their services. Thus, there is no need for the Sheriff to have to enter into a separate contract with them. The Sheriff will notify Humane Society officials of our decision.

A Ways & Means Committee meeting was held on 1-26-01.

Discuss Land Adjacent To Ney Park. Saathoff stated that Dennis Havel purchased the property (237.5586A) in June, 2000. He is willing to discuss selling the property to Wright County to expand our Park system. Mattice indicated that there are three grant programs which could be considered for matching funds to help purchase the property. He would know by sometime in July if the grant request is awarded. After lengthy discussion it was decided to recommend that the County Board set a Committee Of The Whole meeting for 10:30 A.M., February 6, 2001, in the Commissioners' Conference Room.

Patrick Melvin, Special Projects Administrator, stated that the County Day at the Capitol will be discussed as part of the Joint Meeting with Sherburne County on 2-13-01. On a motion by Mattson, second by Russek, all voted to refer discussion of County Day at the Capitol to the County Board meeting of 2-20-01.

On a motion by Russek, second by Mattson, roll call vote carried 5-0 to adopt Resolution #01-08 approving a Charitable Gambling Application, Petro Pumper Truckstop (Silver Creek Township).

On a motion by Russek, second by Mattson, roll call vote carried 5-0 to adopt Resolution #01-09 approving a State Aid Variance resolution for the CSAH 75 Project in the City of Monticello.

Correspondence and a certificate of appreciation were received from the U.S. Department of Commerce, U.S. Census Bureau, thanking Wright County for their efforts in making the 2000 census a success.

On a motion by Sawatzke, second by Russek, all voted to accept the resignation of Stuart Marquette, Highway Maintenance Person, effective 2-2-01 and to authorize the replacement of the position.

Bills Approved

Abbott Northwestern Hosp. $13,421.50

The Achievement Center 2,506.45

Air-Hydraulic Systems,Inc. 250.67

Albion Township 1,203.10

All State Communications 3,720.56

Allina Health Systems 379.00

Ancom Communications Inc. 159.43

Ancom Technical Center 526.76

City Annandale 1,026.20

APEC Corporation 2,210.69

AT & T 773.76

B & D Plumbing & Htg. 199.60

Beaudry Oil Co. 2,418.70

Betmar Languages, Inc. 229.25

Michael Bistodeau 407.00

Bowman Distribution 340.10

Boyer Truck Parts 103.49

Buffalo Insurance Group, Inc. 250.00

City Buffalo 1,606.26

Building Fasteners 742.39

Tim Cameron 125.00

Carver County Treasurer 435.00

Case Credit 213.36

Catco Parts Service 237.34

CDW Government Inc. 331.35

Chain of Lakes 760.00

ChamberlainOil Co. 2,959.33

Charter Communications 1,000.00

Cintas Corp. No. 748 212.92

Clearwater Township 501.80

Climate Air 10,050.00

Columbia Propane 800.84

Cons. Bulletin Magazine 223.20

James Cook 1.407.00

Corinna Township 895.60

CPS Tech. Solutions 260.50

Franklin Denn 446.15

Dept. of Public Safety 120.00

E. Central Regional Juvenile 167.58

Howard Ellis 257.52

Engineering Repro Services 276.47

Federal Signal Corp 3,088.50

Force America Inc. 214.76

French Lake Township 645.80

Galls' Inc. 296.65

Gateway Companies, Inc. 195.97

GCS Service Inc. 162.00

Government Training Service 225.00

W. Grainger Inc. 572.37

Granite City Iron Works 462.80

Douglas Gruber 287.64

Hickory Tech 687.53

Hillyard Floor Care Supply 2140.42

Human Resource Council 199.00

IMC Salt Inc. 23,230.39

Indianhead Specialty Co., Inc. 119.21

Klatt True Value Electric 109.09

Kustom Signals Inc. 2,000.00

Michael Laurent 143.95

Lund Industries Inc. 739.00

Maple Lake Township 1,267.30

Marco Business Products 5,677.63

Marysville Township 1,483.00

Middleville Township 1,309.30

Minnesota Bookstore 213.00

Mitchell Repair Information Co. 739.41

MN Assn of City Administrators 344.00

MN Assn. of CVSO 120.00

MN Counties Computer Co-op 207.73

MN Sheriff's Assoc. 163.66

Mobil Oil Corporation 722.26

Motorola Inc. 11,289.00

Mumford Sanitation 140.03

PeggyMurphy 1,160.00

NCITE 100.00

Northstar Repro Products Inc. 181.94

Office Depot 2,261.48

Olmsted Cty. Comm. Serv. 799.60

Richard Olson 1,007.00

Parr Emergency Prod. Sales I 1,821.15

Performance Office Papers 1,204.32

Persian Business Equipment 330.00

Phoenix International SC 1,287.00

Lynn Powers PHD 250.00

Reliant Energy Minnegasco 14,028.76

City Rockford 2,074.90

Floyd Roden 2,831.50

Royal Tire-St. Cloud 560.28

RB Eden 1,060.50

Ruff Auto Parts Inc. 817.25

Silver Creek Township 1,891.30

Raymond Slavik 5,288.50

Smith Micro Tech. Inc. 6,520.64

State of MN 129.51

State of MN Intertech Grp. 924.98

Sterling Solutions Inc. 600.00

Stockholm Township 756.00

Stratus Computer 7,329.00

Stretchers 312.55

Total Printing 1,458.15

Transcor America Inc. 519.80

Uniforms Unlimited 165.08

Univ. of Minnesota 440.00

Verizon Wireless 177.26

Bernard Vetsch 4,500.00

Victory Corps 129.14

VWR Scientific Products 139.71

City Waverly 802.20

Weidenbach Brothers 3,228.00

West Publishing Company 3,569.39

Wright Co. Highway Dept. 29,512.49

Wright Hennepin Electric 3,227.66

Xcel Energy 2,846.24

44 payments less than $100 1,872.98

Final total $221,468.53

The meeting adjourned at 10:46 A.M.

ATTEST: Richard Norman, County Coordinator


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