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Wright County Board Minutes

MARCH 20, 2001

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following correction was made to the minutes of 3-13-01: Page 2, 2nd paragraph, 4th sentence should read, "Eichelberg moved to approve the request and waive the 30-day comment period, seconded by Russek" (Russek). Eichelberg moved to approve the corrected minutes, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item F1, "Approve Hire, Tim Watkins, Highway Maintenance Person, Eff. 3-21-01, Step 3" (Norman); Consent Agenda Item F2, "Accept Resignation, Chris Otterness, Highway Technician, Eff. 3-30-01 & Authorize Replacement" (Norman); Aud./Treas. Item #4, "Accept Maple Woods Addition Plat, Franklin Twp." (Gruber); Item For Consid. #7, "Approve By-Laws For WMTF" (Eichelberg). Item For Consid. #6 was amended by Jude to include an update on additional legislation. Russek moved to approve the Agenda as amended, seconded by Mattson, carried unanimously.

On a motion by Eichelberg, second by Sawatzke, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: M. Doppenberg, Atty.; S. Kuhn, Ct. Admin.; N. Ellis, Hwy.; D. Anderson, N. Engfer, D. Konken, R. Nevala, Sher.

2. Claim, Frank Madden, $1,370.16.

3. Reaffirm The County Board's Policy That The Fee For Copies Shall Be At A Rate Of $.25.

4. Approve/Authorize Signatures, Change Order No. 5, $1,808.

5. Approve Minutes, Deferred Compensation Committee Meeting, 3-13-01.

B. ASSESSOR

1. Approve Abatement, Jeffrey J. & Karen D. Drimel, PID #114-238-002060 (City of St. Michael).

C. AUDITOR/TREASURER

1. Tobacco License: Circle C Convenience Center (Clearwater City).

D. PLANNING & ZONING ADMINISTRATOR

1. Approve Request To Rezone From AG & Part S-2 To A/R & Part S-2, Morton/Merila-Oliver & Assoc. (Franklin Twp.).

E. SHERIFF

1. Acknowledge Hire, Joyce Thinesen, Full-Time Juvenile Holdover Attendant, Eff. 4-2-01 (Step 3).

F. HIGHWAY

1. Approve Hire, Tim Watkins, Highway Maintenance Person, Eff. 3-21-01, Step 3.

2. Accept Resignation, Chris Otterness, Highway Technician, Eff. 3-30-01 & Authorize Replacement.

Doug Gruber, Auditor/Treasurer, requested that the 3-27-01 Budget Committee Of The Whole meeting be rescheduled. On a motion by Mattson, second by Russek, all voted to cancel the 3-27-01 meeting and reschedule it for 4-23-01 at 9:00 A.M.

Laid over from the last meeting, Gruber brought forth discussion on a resolution supporting the voting system upgrade account. In contacting the Secretary Of State's Office, it was found that they are petitioning for individual or matching funds from the State and Federal government for the voting equipment upgrade. Counties would then be required to maintain the equipment. Gruber distributed the State's draft resolution, as well as a revised version by his office. The draft by his office includes grammatical corrections and wording which would allow funding for both new and upgraded equipment. Brian Asleson, Assistant County Attorney, did not feel that passage of the resolution would obligate local units of government to upgrade their equipment. Eichelberg moved to adopt Resolution #01-26 supporting the Voting System Upgrade Account (version drafted by the County Auditor/Treasurer), seconded by Sawatzke, carried 5-0 on a roll call vote.

On a motion by Russek, second by Mattson, all voted to approve a plat, "BIG WOODS ADDITION," as submitted by Ann G. Farr, a single person, fee owner, and Bankwest, a Minnesota corporation, for property described in part as: That part of the E1/2 of the NE1/4, Sec. 25, Twp, 119, Rge. 25, which lies Southeasterly, Southerly and Southwesterly of the water's edge of the North Fork of the Crow River; together with that part of the NW1/4, Sec. 30, Twp. 119, Rge. 24, which lies Southwesterly of the water's edge of the North Fork of the Crow River; with all outstanding taxes and special assessments having been paid; the park dedication fee has been paid (#79466); the road has been accepted by Franklin Township; and the title opinion submitted by John T. Peterson, attorney, has been reviewed by Thomas C. Zins, Assistant Wright County Attorney, who finds the plat to be ready for filing.

The claims listing was reviewed. At the request of Mattson, Gruber will check into a potential duplicate payment to Charles Burton, MD, on last week's claims listing. Richard Norman, County Coordinator, questioned a claim on page 7 to Buffalo Collision for repairs made to Unit 832. Norman stated that if the repairs were due to an accident, the expense should be charged against the County's liability insurance and then obtain reimbursement from MCIT (less deductible). Gruber will research the claim. Norman referenced page 10, Government Training Service ($77.02) and said the claim should be payable to a repair firm. Gruber referenced page 25, Motorola ($22,296.84). This was miscoded to 6203, Telephone, and will be changed to 6621, Furniture & Equipment. Mattson moved to approve the claims as corrected, subject to audit. The motion was seconded and carried 5-0.

Brian Asleson, Assistant County Attorney, referenced the last County Board meeting where the Board conceptually approved of a request for tax exempt bonding for the Parkview Care Center. The paperwork will be handled by Parkview Care Center's Attorney with reviewal by the Wright County Attorney's Office. At the request of Asleson, Russek moved to schedule a Public Hearing for 4-17-01 at 9:45 A.M. for the sale of the bonds for the planned improvements at the Parkview Care Center, seconded by Mattson. Jude was not in attendance at the last County Board meeting and stated that although he was not against the request, he wanted to make sure all similar requests would be handled in the same fashion. The motion carried unanimously.

At their 3-6-01 meeting, the County Board approved of a purchase agreement for 237.5 acres of land to the East of Ney Park. Since that time, the Parks Administrator has negotiated with the owners of a 40-acre parcel between the existing Park and the proposed acquisition for an easement which would allow for a trail connection between the two County parcels. The actual easement would not be memorialized until the County obtains the larger parcel. Asleson presented a proposed Memorandum Of Understanding between the County and Douglas and Theresa Andrus. Mattson felt approval of this action was premature as the purchase of the 237.5 acres of land was pending until the appraisal has been performed. Russek concurred. Jude responded that the Memorandum Of Understanding would be void if the property is not purchased. Asleson said the easement connecting the two pieces of land would be a gift from Douglas and Theresa Andrus at no cost to the County. Sawatzke added that there needs to be a connection between the two parcels. Eichelberg moved to approve signatures on the Memorandum Of Agreement, seconded by Sawatzke, carried 3-2 with Mattson and Russek casting the nay votes.

A Building Committee meeting was held on 3-14-01:

Update, Fairground Bleachers. Pashina stated that there are two areas of deficiencies with the current bleachers. First, the spacings and guardrails do not comply with the new Minnesota Bleacher Safety Act. Secondly, the existing 15-row bleacher section should be on a concrete slab for structural stability. The proposed remedy is to replace the 15-row bleachers. The Grandstand guardrails and 5-row bleachers need modification/repairs. A materials list could be developed and local volunteer labor could make the repairs. Recommendation: Bid for new 15-row bleachers. The bidding process could either be conducted this year or next providing the current bleachers are disassembled by January 1, 2002. Modify/repair the 5-row bleachers.

Update, Jail Intercom Study. Torfin reported that Eric Strand, Technical Solutions, completed his analysis of the existing intercom system. The solution to the problem is to purchase an "off the shelf" intercom system and replace wiring necessary to be operational. Recommendation: Accept recommended solution. Hayes will work with Torfin to develop a Request For Proposal in order to bid the project.

Repair Jail Faucets and Shower Valves. Torfin, Buskey, and Hayes confirmed the increasing level of plumbing repairs required. Hayes has received a quote of $6,727 for replacement parts. Labor will be charged at $85/Hour. Recommendation: Approve replacement of faucets and shower valves. Fund out of the Building Care & Maintenance budget.

At today's meeting, Jude explained that the bleacher issue must be resolved by 1-1-02. Due to the demand for bleachers, it is unclear whether completion could be guaranteed prior to the 2001 County Fair. Jude said the Fair Board is willing to perform minor repairs but materials would cost approximately $10,000. There is no proposed legislation relating to bleachers. He suggested potentially allowing a contractor to perform the work this Fall or in the Spring of 2002, with payment to be made in 2002. Sawatzke offered the suggestion of renting bleachers. Russek moved to accept the Building Committee minutes and recommendations, and to direct Craig Hayes, Purchasing Agent, to prepare specifications and plans for replacement of the 15-row bleachers at the County Fairgrounds. Hayes is also to research bleacher rental as an option. The motion was seconded by Eichelberg and carried 5-0.

At 9:39 A.M., Jude closed the regular Board meeting to hold the Public Hearing for the Otsego Playground and Ney Park Expansion grant applications.

­ The proposed Otsego Playground project is to construct a play structure which will meet all safety and ADA guidelines and is designed to accommodate ages 2 - 12. The County will complete the site work starting this Fall and the suppliers will provide equipment and installation. The overall cost is $60,000 with $25,000 cash from the County and $5,000 in labor. The total grant request is $30,000. No public comment was received.

* There are two grant applications for the Ney Park Expansion. One is for the DNR Regional Grant Program for $831,250. The County's match would be $135,804 from Park Dedication Fees and $197,296 as a County cash match. The grant request is for $498,150. The second grant application is a DNR Natural and Scenic Grant for $831,250. The County's match would be $135,804 from Park Dedication Fees and $279,821 as a County cash match. The grant request is for $415,625. No public comment was received.

Mattson stated he had a problem proceeding with the land acquisition due to land prices. The Public Hearing was closed at 9:46 A.M. No action was taken.

A Negotiations Committee meeting was held on 3-12-01. Russek moved to approve the minutes, seconded by Mattson, carried 5-0:

Setting The Salary For The Person Filling The Lieutenant Position. Miller stated that he is requesting that Stu Wirth be promoted to Lieutenant at a salary of $59,096. The appointment would be effective July 26, 2001, to coincide with the anniversary date of Rollie Helgeson. This way they would be making the same salary on the same date. Recommendation: Approve request.

Proposal RE: FLSA. Madden discussed the proposal provided at the last Board meeting. After discussion, it is the recommendation of the Committee that Madden and Administration Department staff perform the necessary review and report back to the Committee when it is completed.

A Personnel Committee meeting was held on 3-14-01. Eichelberg moved to approve the minutes, seconded by Sawatzke, carried 5-0:

Performance Appraisal - Jerry Uhde, Surveyor. Based on the review of five performance appraisals submitted the Committee recommends an overall rating of "Exceptional".

Probationary Period Extension. Miller had requested extension of the probationary period for a Corrections Officer, however, neither the collective bargaining agreement or the Personnel Policy and Procedure Manual allows for an extension. Recommendation: Have Norman remind Department Heads that there is no provision for extension of the probationary period unless it is expressly addressed in the collective bargaining agreement or the Personnel Policy and Procedure Manual.

Correspondence was received from Mn/DOT inviting participation in the development of two Interregional Corridor Management Plans. One will cover the TH 101 corridor from I-94 in Rogers to TH 10 in Elk River; and the TH 169 corridor from TH 10 in Elk River to TH 18 in Garrison. The second plan will cover I-94 from I-494 in Maple Grove to Collegeville. Mn/DOT requests one representative for each policy advisory committee who is an elected official. Eichelberg moved to appoint Sawatzke to the TH 169/TH 101 committee and to appoint Jude to the I-94 committee. The motion was seconded by Russek and carried 5-0.

Sawatzke moved to schedule an MIS Steering Committee meeting for 4-11-01 at 9:00 A.M., seconded by Eichelberg, carried 5-0.

Sawatzke moved to adopt Resolution #01-27 approving a Detour Agreement with Mn/DOT for consumption of road life consumed by the TH 25 detour, seconded by Mattson, carried 5-0 on a roll call vote.

Eichelberg moved to adopt Resolution #01-28 approving a Traffic Signal Agreement with Mn/DOT and the City of Maple Lake for a new system at the junction of TH 55 & CSAH 8. The motion was seconded by Mattson and carried 5-0 on a roll call vote.

Sawatzke provided an update on legislation relating to personal property tax on attached machinery. During the past few weeks, members of the county and city coalitions, along with NSP, have drafted legislation acceptable to all parties involved. The legislation asks the State to bond for money which will be dispersed to those entities who will lose tax revenue through deregulation. Wright County would receive interest on the funds until such time as the facility no longer existed. The money would then be given back to the State. A copy of the proposed language will be available for review. Jerry Kritzeck, Assessor, indicated that the valuation of attached machinery is declining at a rate of 3% annually through the State approved formula. Under the proposed bill, new machinery would be exempt from tax. Sawatzke stated that part of the potential dilemma is that just as there are individuals opposed to the personal property tax, there will also be those who are opposed to bonding. This was provided as an informational item.

A Bid Opening was held for the exterior caulking and tuck pointing project for the Government Center. Craig Hayes, Purchasing Agent, stated it has been twelve years since the major remodel of the Facility. The project would replace the caulking on the outside stone. Buildings Consultant Group was contracted to develop the specifications. Work would commence this Spring. The estimate of repair is approximately $80,000. Hayes requested that the bids be laid over for one week for review with the Engineer. Norman suggested that as part of the recommendation, the funding source be identified. Sawatzke requested that the funding breakdown include what has been budgeted, expended, and any future projects which may need to be funded. Mattson moved to lay this issue over for one week, seconded by Sawatzke, carried 5-0. The bids are as as follows:

Bidder's Name, Total Cost To County, Bid Bond

Paragon Constructors, Inc., $196,084.00, Yes

Sunrise Specialties, $105,850.00, Yes

Jude has been testifying the last few weeks on behalf of the County and AMC relating to the bills associated with making county recorders, auditors and treasurers appointed positions. Copies of the proposed bill language were distributed. Jude said twenty Minnesota counties have appointed officials in this capacity and more are moving in this direction as employees retire. His testimony was in support of making these positions appointed as minimum standards for the positions can then be set by the County Board. Appointed positions are evaluated by the County Board annually and some are reappointed every four years. This was provided as an informational item. Jude also provided an update on the Statewide gravel bill. Wright County has their own gravel tax bill which they will try to attach to the State bill.

Eichelberg requested Board approval of a change in the meeting time of the Water Management Task Force (WMTF). Eichelberg moved to acknowledge the change to the WMTF Bylaws whereby meetings will occur quarterly on the 3rd Thursday at 7:30 P.M. The motion was seconded by Sawatzke and carried 5-0.

Bills Approved

Albertville Body Shop Inc 805.19

Alexandria Technical College 450.00

American Institutional Supply 391.74

American Road & Trans. Bld 125.00

Pennie Anderson 100.00

Andys Towing Service Inc. 692.26

Annandale Rock Products 1311.75

Anoka Co. Juvenile Center 1053.00

APEC Corp. 375.68

ARCH Wireless 100.86

AT & T 4144.31

B & D Plumbing & Heating 229.92

Joe Backes 136.68

Beaudry Oil Co 2622.14

Merlin Bendickson 105.00

Berntsen International Inc. 212.04

Best Inc 3724.37

Betmar Languages Inc 449.15

Eugene Bevers 161.00

Buff 'N Glo Inc. 126.00

Buffalo Collision Repair Inc. 5463.46

Buffalo Hospital 6691.25

Buildings Consulting Grp. Inc 5982.48

Tim Cameron 125.00

CareerTrack 177.00

Carver County Treasurer 580.00

Catholic Charities 11646.11

CDW Government Inc 305.99

Central MN Mental Health Ctr. 100.00

Citizens Communication 116.04

Commissioner of Transportation 518.63

CPS Technology Solutions 2432.26

Cragun's Lodging & Conf. 101.16

Delano Municipal Utilities 119.82

DLT Solutions 268.00

East Central Reg. Juvenile 10777.78

Edens Group 500.00

Gateway Companies Inc 3024.60

Grand View Lodge 244.95

Barry Hanson 234.50

Hartman & Hallet Interpreters 770.00

Holiday 2261.12

Info Logic 902.50

Johnson Emer. Vehicle Serv 2899.94

KNR Comm. Serv. Inc 188.75

Lake Region Coop Oil 35177.98

Lucille Lasota 253.75

Evaline Lehn 253.75

Lo Ink Specialties 132.46

Wayne Luetgers 100.00

Mike Lynch 150.00

M-R Sign Company Inc. 134.78

Marco Business Products 5070.67

McLeod County Auditor 3444.48

McLeod County Treasurer 1333.69

Menards 199.92

Metro Cash Register Systems 594.00

Minncomm Paging 648.67

MN Assn. of Pretrial Service 215.00

MN Assn. of Women Police 100.00

MN Dept. of Labor & Industry 100.00

Dennis Moeller 219.68

Monticello Community Center 180.00

Monticello Ford Mercury Inc 1403.80

Morries Buffalo Ford Mercury 1125.08

Motorola Inc 22296.84

Office Depot 1645.44

Olson Chain & Cable 753.47

Denise Olson 268.34

Anne Parker 246.84

Pats 66 156.00

Pleasant Hills Saddle Shop 960.00

Qwest 7699.86

Reliant Energy Minnegasco 180.86

RS Eden 967.05

Marvin Scherber 175.00

Service Unlimited 3727.50

Servicemaster of St. Cloud 7156.80

Setina Mfg. Co. Inc 2956.53

Sherburne Cty. Sheriff 1050.00

Sheriffs Youth Program of MN 8632.99

Simplex Time Recorder Co 154.50

Software House International 16131.32

St. Cloud Times 169.00

Standard Spring Co 381.90

Standard Truck & Auto 958.99

State of MN 408.11

Streichers 180.73

Target 272.12

Unique Photo 307.90

University of Minnesota 100.00

Verizon Wireless 245.56

Visionics Corporation 3398.00

Warning Lites 118.88

West Publishing Company 498.27

Wright County Highway Dept 558.24

Wright Hennepin Electric 803.13

Xcel Energy 275.98

42 payments less than $100 1823.94

Final total 210,245.23

The meeting adjourned at 10:23 A.M.

ATTEST: Richard Norman, County Coordinator


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